View Royal Park Community Garden Society Directors' Declaration

Conditions of Funding

1. The applicant must acknowledge the support of the Town in all printed and publicity material related to the project;
2. Funds must be used for the purpose for which they were requested. Any funds not used for the requested purposes must be returned to the Town.
3. Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, are completed.
4. Organizations receiving grants from the Town shall provide an accounting of the event or purpose for which the grant was approved as follows: a. Where the grant in aid was for a specific project the applicant must submit a final report within 45 days after the project. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organizations fiscal year.
5. An annual report must include the following information: i. Evaluation of the project; ii. Financial statement of actual revenue and expenses for the project, if applicable; iii. Attendance figures, if applicable; iv. Number of participants in the project; and v. Evaluation of the impact to the Town.
6. In the event that the project is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.