TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 18, 2017

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JULY 18, 2017

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Screech Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS:

Councillor Mattson

PRESENT ALSO:

K. Anema, Chief Administrative Officer L. Chase, Director of Development Services J. Rosenberg, Director of Engineering D. Christenson, Director of Finance J. Chow, Senior Planner H. Bevan, Assistant Chief, Fire Department E. Bolster, Deputy Corporate Officer 24 members of the public 1 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:28 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be amended to include items 8.1(b)(4)(a-c) and 11(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 4, 2017 MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held July 4, 2017 be adopted as presented. CARRIED

b) Minutes of the Public Hearing held June 27, 2017 MOVED BY: Councillor SECONDED: Councillor

THAT the minutes of the Public Hearing held June 27, 2017 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor wished to thank all the Fire Departments within the Capital Region who are fighting the wildfires in the interior of BC.

5. PETITIONS & DELEGATIONS

a) I. Bruce, Peninsula Streams Society (PSS), Re: Millstream Fishway (Atkins Road Culvert) Project

Mr. Bruce spoke to Council in regard to the Millstream Fishway (Atkins Road Culvert) Project, which would allow salmon to travel further up the Millstream Creek; and discussed project expense budget, fundraising efforts, grant application, and construction of the project.

Council and Mr. Bruce discussed funding and funding sources that are available for the project; and encouraged Mr. Bruce to submit a grant-in-aid application in 2018. Staff noted their concern in regard to the placement of concrete at the bottom of the culvert and requested that prior to construction there be involvement from a professional engineer and reports be provided to the Town.

b) E. Duggan, 2428 Lund Road, Re: Traffic on Lund Road

Mr. Duggan spoke to Council in regard to traffic calming measures in the 2400 block of Lund Road, specifically:

• views of the road;
• history to date of traffic calming measures;
• traffic problem;
• reason for installation of traffic calming along the 2400 block of Lund Road;
• future traffic projections;
• existing neighbourhood traffic calming; and
• traffic calming suggestions – speed limit signs, speed hump, traffic island, stop sign, and centre line.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-82-17 THAT staff work with residents of the 2400 block of Lund Road and the developer of Chilco Road - Phases 6 and 7 (Limona Construction) for traffic calming solutions and report back to Council. CARRIED

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit with Variances No. 2017/02 – 265 View Royal Avenue

1. Report dated July 12, 2017 from the Senior Planner The Senior Planner gave a summary of the report to Council. Council and staff discussed the need for certified weed-free top soil.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-83-17 THAT Development Permit No. 2017/02 be approved;

AND THAT Development Permit No. 2017/02 include the following conditions regarding environmental protection (as per the Environmental Assessment report from Swell Environmental Consulting dated May 26, 2017 and attached to the report) are as follows:

1. Removing invasive species and planting a minimum of 10m² of native vegetation to BC Landscape Standards within the development permit area, in the areas closest to the shoreline, to help develop overhanging vegetation and habitat along the shore as per the report. This includes the used of certified weed-free top soil, up to 30 cm, depending on native soil conditions after invasive species are cleared;
2. timing all works including excavations, and topsoil additions within the dry season and specifically with forecasted dry weather;
3. on steep slopes (>1.1:1) installing biodegradable coco-fibre mats over bare soils prior to planting;
4. mulching or otherwise covering bare soils immediately;
5. ensuring petroleum releases to the marine environment are avoided by:
   • checking machinery for oil and gas leaks;
   • providing spill containment for any generators or pumps (purpose-built trays or plastic bins);
   • providing Spill Kits on-site for any machinery at work within 30m of the High Water Mark and ensuring operators are trained in their use;
6. clearly marking the existing indigenous plants and their surroundings with flagging tape and/or a protective barrier that will still allow access to individual plantings;
7. providing clear instructions to landscaping crews, including drawings of plants to remain and Best Management Practices outlined in the report;
8. installing erosion and sediment control measures for the house construction (e.g. sediment fencing) to prevent sediment laden run-off from entering the development permit area or marine environment;
9. engaging an Environmental Monitor to oversee construction activities, including (but not limited to) start up, extreme rain events, and periodically throughout the construction period to ensure Best Management Practices area follows; and
10. monitoring plant survival for a two year period and replacing dead plants.

AND THAT a landscape security deposit be submitted prior to building permit issuance for the provision and installation of on-site planting and for the mitigation of potential damage to the natural environment;

AND FURTHER THAT Development Permit No. 2017/02 include the following variances:

a. variance to the maximum length or width of an accessory building from 7.5m to 15.9m; b. variance to permit the siting of an accessory building within the front yard; c. variance to the maximum lot coverage of an accessory building from 60m² to 123m²; and d. variance to the total building floor area from 372m² to 438m². CARRIED

b) Request to Remove Covenant EK061366 on Meadow Vale Drive/Riverside Drive

1. Report dated June 29, 2017 from the Senior Planner The Senior Planner summarized the report for Council. Council suggested that the residents of Meadow Vale Drive and Riverside Drive work with the Esquimalt Anglers Association in regard to the stewardship of Craigflower Creek.

2. Comments from the Applicant

3. Comments from the Public a) T. Walzak, 2203 Meadow Vale Drive, noted it is the wishes of the residents of Meadow Vale Drive and Riverside Drive to keep the creek and watershed protected and pristine; and will work within environmental limits and permits.

4. Correspondence a) Email dated July 17, 2017 from B. & S. Florence, 2263 Meadow Vale Drive, Re: Request to Remove Covenant EK061366 on Meadow Vale Drive/Riverside Drive

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the email dated July 17, 2017 from B. & S. Florence, 2263 Meadow Vale Drive, Re: Request to Remove Covenant EK061366 on Meadow Vale Drive/Riverside Drive be received. CARRIED

b) Comments received July 17, 2017 from the Capital Regional District, Re: Request to Remove Covenant EK061366 on Meadow Vale Drive/Riverside Drive

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the comments received July 17, 2017 from the Capital Regional District, Re: Request to Remove Covenant EK061366 on Meadow Vale Drive/Riverside Drive be received. CARRIED

c) Letter dated July 14, 2017 from the owners of Meadow Vale Drive and Riverside Drive, Re: Request to Remove Covenant EK061366

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated July 14, 2017 from the owners of Meadow Vale Drive and Riverside Drive, Re: Request to Remove Covenant EK061366 be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-84-17 THAT Covenant EK061366 on Meadow Vale Drive/Riverside Drive be removed from the tittles of properties at 1927 Riverside Drive and 2187, 2203, 2215, 2227, 2239, 2251, 2263, 2275 and 2287 Meadow Vale Drive. CARRIED

c) Annual Report for Year Ended December 31, 2016

1. Report dated July 13, 2017 from the Executive Assistant

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the Annual Report for the year ended December 31, 2016 be adopted. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

From the July 11, 2017 Committee of the Whole meeting

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-85-17 THAT the request for temporary use of Hallowell Road by Trio Ready Mix on July 20, 21 and 26, 2017 from 6:30 a.m. – 6:00 p.m. be approved. CARRIED

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Annual General Meeting held June 22, 2017

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the West Shore Parks and Recreation Society Annual General Meeting held June 22, 2017 be received. CARRIED

b) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held April 20, 2017

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the West Shore Parks and Recreation Society Annual General meeting held April 20, 2017 be received. CARRIED

c) Minutes of the West Shore Parks and Recreation Society Board Annual General Meeting held June 9, 2016

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the West Shore Parks and Recreation Society Board Annual General Meeting held June 9, 2016 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated June 30, 2017 from Mayor Cote, City of New Westminster, Re: Resolutions to Union of British Columbia 2017 Convention

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the letter dated June 30, 2017 from Mayor Cote, City of New Westminster, Re: Resolutions to Union of British Columbia 2017 Convention be received. CARRIED

9.2 FOR INFORMATION

a) Letter dated June 22, 2017 from G. Moises, Acting Program Coordinator, Camosun College, Re: Gratitude to the View Royal Fire Department

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the letter dated June 22, 2017 from G. Moises, Acting Program Coordinator, Camosun College, Re: Gratitude to the View Royal Fire Department be received for information. CARRIED

10. BYLAWS

a) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 962, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Amending the CD 20: Comprehensive Development (Eagle Creek Village) Zone

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 962, 2017 be adopted. CARRIED

b) Official Community Plan No. 811, 2011, Amendment Bylaw No. 963, 2017 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designation of Block 27, Section 9, Esquimalt District, Plan 1407 (1266 Burnside Road West)

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the Official Community Plan No. 811, 2011, Amendment Bylaw No. 963, 2017 be adopted. CARRIED

c) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 964, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Zoning of Block 27, Section 9, Esquimalt District, Plan 1407 (1266 Burnside Road West)

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 964, 2017 be given adopted. CARRIED

d) Road Closure and Removal of Highway Dedication Bylaw No. 971, 2017 A Bylaw to Close to all Types of Traffic and Remove the Dedication of Highway for Part of Unopened Road Adjacent to 2901 Herbate Road

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Road Closure and Removal of Highway Dedication Bylaw No. 971, 2017 be adopted. CARRIED

e) Official Community Plan No. 811, 2011, Amendment Bylaw No. 972, 2017 A Bylaw to Amend the Official Community Plan with Respect to the Designation of 1342 and 1352 Trans Canada Highway

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the Official Community Plan No. 811, 2011, Amendment Bylaw No. 972, 2017 be adopted. CARRIED

f) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 973, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Rezoning of 1342 and 1352 Trans Canada Highway

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 973, 2017 be adopted. CARRIED

g) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 974, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Rezoning of 105, 106, 107 and 108 Glentana Road

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 974, 2017 be adopted. CARRIED Councillor Rast voted in the negative

h) Housing Agreement Authorization Bylaw No. 975, 2017 A Bylaw to Enter into a Housing Agreement under Section 483 of the Local Government Act

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT third reading of Housing Agreement Authorization Bylaw No. 975, 2017 be rescinded. CARRIED

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT Housing Agreement Authorization Bylaw No. 975, 2017 be given third reading as amended. CARRIED

i) Official Community Plan No. 811, 2011, Amendment Bylaw No. 978, 2017 A Bylaw to Amend the Official Community Plan with Respect to the Designation of 1938 West Park Lane

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT Official Community Plan No. 811, 2011, Amendment Bylaw No. 978, 2017 be given third reading. CARRIED

j) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 979, 2017 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Creating the CD-23: Comprehensive Development (Thetis Lake) Zone and with Respect to the Rezoning of 1938 West Park Lane

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 979, 2017 be given third reading. CARRIED

11. NEW BUSINESS

a) Red Cross Wildfire Relief – BC Interior

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

C-86-17 THAT the Town support the victims impacted by the interior of BC wildfires by donating $1,000 to the Canadian Red Cross from the grant-in-aid account. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a). CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT this meeting now terminate. Time: 8:23 p.m. CARRIED

MAYOR CLERK