Council Meeting/Documents/Minutes of a Council Meeting Held on Tuesday, June 6, 2017

Minutes

Minutes of a Council Meeting Held on Tuesday, June 6, 2017

June 20, 2017Pages 11–1718 sections

Regular meeting minutes covering a development variance permit for Fenton Road, transportation updates for Christie Point, and road closure bylaws.

June 6, 201718 Fenton Road variance approved ($372m2 to 525m2)Bylaw No. 939 adopted (Road closure - part of Chilco Road)Shoreline Community School Association grant-in-aid requestView Royal Park Community Garden Society grant-in-aid request

TOWN OF VIEW ROYAL

Page 11–17

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JUNE 6, 2017 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Weisgerber

REGRETS: Councillor Rogers

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering D. Christenson, Director of Finance J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Corporate Officer 30 members of the public 0 members of the press

Page 11–17

1. CALL TO ORDER

Mayor Screech called the meeting to order at 8:25 p.m.

Page 11–17

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast

THAT the agenda be approved as presented. CARRIED

Page 11–17

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Special Council meeting held May 23, 2017

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Special Council meeting held May 23, 2017 be adopted as presented. CARRIED

b) Minutes of the Council meeting held May 16, 2017

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Council meeting held May 16, 2017 be adopted as presented. CARRIED

c) Minutes of the Special Council meeting held May 9, 2017

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the minutes of the Special Council meeting held May 9, 2017 be adopted as presented. CARRIED

Page 11–17

4. MAYOR’S REPORT

The Mayor noted that he, several members of Council, and the Chief Administrative Officer attended the 2017 Federation of Canadian Municipalities Conference in Ottawa. He then welcomed the new Director of Finance, D. Christenson, to the Town.

Page 11–17

5. PETITIONS & DELEGATIONS

a) R. Bickel, 4-1500 Glentana Road, View Royal Park Community Garden Society, Re: 2017 Grant-in-Aid Request and Draft Proposal of Five Year Plan

Mr. Bickel spoke to Council in regard to the View Royal Park Community Garden Society 2017 grant-in-aid request and estimated costs for their “View Royal Park Urban Agricultural Project – Five Year Plan” proposal.

Council requested that the discussion of grant-in-aid funding for the View Royal Park Community Garden Society be brought forward to the June Committee of the Whole meeting for discussion.

b) B. Fetherstonhaugh, Shoreline Community School Association, Re: 2017 Grant-in-Aid Request and Use of Funding for Programs and their Beneficiaries

Ms. Fetherstonhaugh spoke to Council in regard to funding required for the programs held at Shoreline Community School. She highlighted community benefits and organizational strengths; other funding sources; and the Association’s goals.

Council requested that the discussion of grant-in-aid funding for the Shoreline Community School Association be brought forward to the June Committee of the Whole meeting for discussion.

Page 11–17

6. PUBLIC PARTICIPATION PERIOD

Page 11–17

7. BUSINESS ARISING FROM PREVIOUS MINUTES

Page 11–17

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2017/01 – 18 Fenton Road

Report dated May 30, 2017 from the Senior Planner The Senior Planner gave an overview of the report to Council. Council and staff discussed massing, elevations, and tree protection. It was noted that the application deals solely with a variance to size in square metres and not height.
Comments from the Applicant G. Haymes, described that the proposed addition will be in keeping with the form and character of the existing home with a building height of 1.5 storeys.
Comments from the Public a) J. Knight, owner of 278 Plowright Road, stated his opposition to the application due to the siting of the proposed addition. He noted concerns regarding setbacks from the property line; size of the proposed addition; and protection of existing trees.
Correspondence MOVED BY: Councillor Weisgerber SECONDED: Mayor Screech

C-59-17 THAT Development Variance Permit No. 2017/01 to vary the maximum permitted building floor area on the property at 18 Fenton Road from 372m² to 525m² be approved. CARRIED Councillor Mattson voted in the negative

b) 2951 Craigowan Road (Christie Point) Transportation Update

Report dated May 31, 2017 from the Director of Engineering The Director of Engineering gave a summary of the report to Council. Council and staff discussed trees, proposed lane length on Island Highway, and traffic flow.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the report dated May 31, 2017 from the Director of Engineering titled “2951 Craigowan Road (Christie Point) Transportation Update” be received for information. CARRIED

c) Canada 150 Celebrations – Proposal for Advertising Sign at Craigflower Manor

Report dated May 30, 2017 from the Deputy Corporate Officer

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-60-17 THAT an 8’x8’ sign for advertising the Canada 150 Celebrations on July 1, 2017 be approved for posting until Friday, July 7, 2017 at the Craigflower Manor property. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

Page 11–17

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated May 25, 2017 from S. Lintaman, President, Board of Directors – SASI, Re: Letter of Support – Community Gaming Grant

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-61-17 THAT the Town provide a letter of support to the Society for Arts on the South Island (dba Coast Collective Arts Centre) for their Community Gaming Grant Application. CARRIED

b) Letter dated May 19, 2017 from E. Gorman, Deputy Corporate Officer, Capital Regional District, Re: Bylaw No. 4127, Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 4, 2017

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

C-62-17 THAT consent be given to the adoption of the Capital Regional District’s Bylaw No. 4127, Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 4, 2017. CARRIED

c) Letter dated May 15, 2017 from D. White, Founding Board Member, Oceans Day, Re: World Oceans Day

MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber

THAT the letter dated May 15, 2017 from D. White, Founding Board Member, Oceans Day, Re: World Oceans Day be received. CARRIED