Minutes of a Council Meeting Held on Tuesday, September 3, 2019
Minutes from the previous Council meeting, detailing approvals, reports, and correspondence discussed on September 3, 2019.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, SEPTEMBER 3, 2019
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance P. Hurst, Director of Protective Services L. Chase, Director of Development Services K. Bowbyes, Deputy Director of Engineering E. Bolster, Deputy Corporate Officer 0 member of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be approved as presented. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held July 16, 2019
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Council meeting held July 16, 2019 be adopted as presented. CARRIED
4. MAYOR’S REPORT
The Mayor stated he has received several comments from residents on how wonderful the Town looks and thanked staff and Victoria Contracting.
As well, the Mayor noted the grand opening of bike pump track in View Royal Park will be held on September 14, 2019.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Award of Contract – Financial Audit services
- Report dated August 27, 2019 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-113-19 THAT MNP LLP be appointed as external auditors for View Royal for fiscal years 2019 through 2023 (inclusive);
AND THAT staff be authorized to execute a contract with MNP LLP for the provision of financial audit services for a total of $112,875 (exclusive of taxes) for the five-year term of the agreement. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
8.3 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated August 24, 2019 from N. Ottosen, Back Pack Project, Re: Back Pack Project Victoria, BC
Staff noted that links to the United Way and the Victoria Foundation will be posted on the Town’s social media during the holiday season as was done in 2018.
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT the letter dated August 24, 2019 from N. Ottosen, Back Pack Project, Re: Back Pack Project Victoria, BC be received. CARRIED
b) Letter dated August 1, 2019 from P. Wruck, Commission Secretary, British Columbia Utilities Commission, Re: British Columbia Utilities Commission – Inquiry into the Regulation of Municipal Energy Utilities – Regulatory Timetable Establishment
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
C-114-19 THAT the Town write to the British Columbia Utilities Commission with a copy to the Capital Regional District expressing concern regarding the impact to municipal independence and request that the Town be kept apprised of the outcome as the inquiry proceeds. CARRIED
c) Letter dated July 29, 2019 from D. Jensen, Manager of Planning, Building and Planning Department, District of Oak Bay, Re: Official Community Plan Amendment – Regional Context Statement
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the letter dated July 29, 2019 from D. Jensen, Manager of Planning, Building and Planning Department, District of Oak Bay, Re: Official Community Plan Amendment – Regional Context Statement be received. CARRIED
d) Letter dated July 22, 2019 from Mayor Martin, City of Colwood, Re: Royal Bay Waterfront – Pre-Feasibility Study-Passenger Ferry
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-115-19 THAT the Town of View Royal supports in principle, subject to further studies regarding potential impact to the shoreline and capacity of transportation infrastructure, the location of a passenger ferry terminal on the Royal Bay waterfront in the City of Colwood and a passenger ferry terminal in the City of Victoria. CARRIED
9.2 FOR INFORMATION
a) Letter dated August 28, 2019 from J. Watters, Chair, Board of Education, Greater Victoria School District, Re: Greater Victoria Crossing Guard Program
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
C-116-19 THAT the Mayor write to the Greater Victoria School District Board of Education stating the Town is aware of the importance of the Greater Victoria Crossing Guard Program and requesting a meeting with the stakeholders, including the Greater Victoria School District Board, to discuss how to move forward with the Greater Victoria Crossing Guard Program. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the portion of the 2019 grants in aid list pertaining to the Greater Victoria Crossing Guards Association approved at the March 19, 2019 Council meeting (C-42-19) be replaced with:
“Greater Victoria Crossing Guards Association - $14,000 to support the school crossing guard program in the Town from September to December 2019 and that the Association be requested to modify future grain in aid applications to correspond to the Town’s fiscal year (January – December).” CARRIED
b) Letter dated August 27, 2019 from T. Neurauter, Corporate Officer, District of Highlands, Re: Regional Vegetation Management Strategy
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the letter dated August 27, 2019 from T. Neurauter, Corporate Officer, District of Highlands, Re: Regional Vegetation Management Strategy be received for information. CARRIED
c) Email dated August 20, 2019 from J. Devonshire, Re: View Royal Bike Park
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated August 20, 2019 from J. Devonshire, Re: View Royal Bike Park be received for information. CARRIED
d) Letter dated August 15, 2019 from T. Faganello, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing and G. MacIsaac, Executive Director, UBCM, Re: Corporate Carbon Neutrality for 2018
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the letter dated August 15, 2019 from T. Faganello, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing and G. MacIsaac, Executive Director, UBCM, Re: Corporate Carbon Neutrality for 2018 be received for information. CARRIED
e) Letter dated July 18, 2019 from A. Bains, Manager, Legislative Services, District of Saanich, Re: Youth Transit Passes
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the letter dated July 18, 2019 from A. Bains, Manager, Legislative Services, District of Saanich, Re: Youth Transit Passes be received for information. CARRIED
10. BYLAWS
a) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1028, 2019
- Report dated August 29, 2019 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated August 29, 2019 from the Manager of Accounting titled “Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1028, 2019 be received. CARRIED
- Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1028, 2019 A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1028, 2019 be given first, second and third reading. CARRIED
b) Streets and Traffic Regulation Bylaw No. 609, 2005, Amendment Bylaw No. 1025, 2019 A Bylaw to Amend Streets and Traffic Regulation Bylaw No. 609, 2005
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT Street and Traffic Regulation Bylaw No. 609, 2005, Amendment Bylaw No. 1025, 2019 be adopted. CARRIED
c) Fees and Charges Bylaw No. 658, 2016, Amendment Bylaw No. 1023, 2019 A Bylaw to Establish Rates for Police (RCMP) Services
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Fees and Charges Bylaw No. 658, 2016, Amendment Bylaw No. 10213, 2019 be adopted. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) and (g). CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting now terminate. Time: 7:29 p.m. CARRIED
MAYOR
CORPORATE OFFICER
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