TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 16, 2019

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JULY 16, 2019

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Kowalewich
• Councillor Lemon
• Councillor Mattson
• Councillor Rogers

REGRETS:

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• J. Rosenberg, Director of Engineering
• D. Christenson, Director of Finance
• L. Chase, Director of Development Services
• J. Chow, Senior Planner
• J. Davison, Community Planner
• E. Bolster, Deputy Corporate Officer
• 7 members of the public
• 0 members of the press

1. CALL TO ORDER – Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 2, 2019

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Council meeting held July 2, 2019 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held June 17, 2019

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Special Council meeting held June 17, 2019 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) J. Weightman, Planner, Regional and Strategic Planning, Capital Regional District, Re: Regional Growth Strategy Population Projections Amendment

Mr. Weightman gave a brief overview of the change from land-use analysis to fertility, mortality and migration for the Capital Regional District’s Regional Growth Strategy population projections. He spoke to Council about sub-regional and municipal projections and also provided Council with the following View Royal projections:

Council and Mr. Weightman discussed climate-based migration and projections for water use/sewer capacity.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-100-19 THAT the new population projections from the Capital Regional District, which will amend the 2018 Regional Growth strategy by replacing Table 1: Population, Dwelling Unit and Employment Projections, be accepted. CARRIED

6. PUBLIC PARTICIPATION PERIOD

a) J. Devonshire, 242 Glenairlie Drive, View Royal Climate Coalition, discussed community engagement and expressed anticipation for the View Royal Climate Coalition’s participation in View Royal’s upcoming Strategic Plan meetings.

b) L. Jeaurond, 254 Ardenlea Place, View Royal Climate Coalition, described the importance of planting more trees for shade and stated that she looks forward to the View Royal Climate Coalition’s participation in View Royal’s upcoming Strategic Plan meetings.

c) R. Inman, 108 Aldersmith Place, spoke to Council regarding transparency and confirmed that Council unanimously supported its climate change declaration at the March 5, 2019 Council meeting.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Award of Tender for the 2019 Beaumont Drain Replacement Contract

1. Report dated July 10, 2019 from the Engineering Technologist

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-101-19 THAT the award for the Town’s 2019 Beaumont Drain Replacement Contract to Ramida Enterprises Ltd. at a price of $106,140.73 plus GST that includes both parts A and B of the tendered project be approved;

AND THAT the Town’s authorized signatories execute the required documentation. CARRIED

b) Annual Report for Year Ended December 31, 2018

1. Report dated July 11, 2019 from the Executive Assistant

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-102-19 THAT the Annual Report for the year ended December 31, 2018 be adopted. CARRIED

c) Official Community Plan Amendment Bylaw No. 1024 – Regional Context Statement

1. Report dated July 12, 2019 from the Senior Planner

Council discussed greenhouse gas emissions targets in relation to the 2010 Official Community Plan (OCP). It was noted that the focus has been primarily on corporate emissions to this point though it is anticipated that the upcoming OCP review will include a more directed approach for community emissions as well.

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the report dated July 12, 2019 from the Senior Planner titled “Official Community Plan Amendment Bylaw No. 1024 – Regional Context Statement” be received for information and comment. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-103-19 THAT the Town write to the Vancouver Island Health Authority and the Ministry of Transportation and Infrastructure requesting that homeless encampments located, respectively, to the east of the Watkiss Way and hospital Way intersection in the District of Saanich and near the Colwood interchange be disbanded. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-104-19 THAT Disposition of Assets Policy No. 1600-023 be approved. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-105-19 THAT the Town of View Royal work with other interested municipalities in the region to seek Provincial government support for a deer management program. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-106-19 THAT the Community Amenity Contribution Policy be adopted. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-107-19 THAT staff report back to Council on the idea of re-establishing an advisory design panel. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-108-19 THAT staff report back on form and character development permit guidelines in general and any strengthening of Council’s authority permitted under the legislation. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-109-19 THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-110-19 THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality. CARRIED

8.3 OTHER REPORTS

a) Minutes of the Esquimalt Harbour Advisory Committee meeting held November 22, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Esquimalt Harbour Advisory Committee meeting held November 22, 2018 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated July 5, 2019 from C. McLellan, Re: Child Bus Passes

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the email dated July 5, 2019 from C. McLellan, Re: Child Bus Passes be received. CARRIED

b) Letter dated June 27, 2019 from C. Dick, Songhees Nation, Re: Financial Aid to Geronimo Canoe Club

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-111-19 THAT the Town provide a $500.00 grant in aid to the Songhees Nation in support of the Geronimo Canoe Club’s participation at the World Distance Championships for outrigger canoes to be held in Mooloolaba, Australia in August 2019. CARRIED

9.2 FOR INFORMATION

a) Letter dated July 10, 2019 from S. Nelson, Corporate Officer, Town of Sidney, Re: UBCM’s Community Resiliency Investment Program – Regional Vegetation Management Study

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated July 10, 2019 from S. Nelson, Corporate Officer, Town of Sidney, Re: UBCM’s Community Resiliency Investment Program – Regional Vegetation Management Study be received for information. CARRIED

10. BYLAWS

a) Proposed Amendment to Streets and Traffic Regulation Bylaw No. 609, 2005

1. Report dated July 9, 2019 from the Corporate Officer

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated July 9, 2019 from the Corporate Officer titled “Proposed Amendment to Streets and Traffic Regulation Bylaw No. 609, 2005” be received. CARRIED

2. Streets and Traffic Regulation Bylaw No. 609, 2005, Amendment Bylaw No. 1025, 2019 A Bylaw to Amend Streets and Traffic Regulation Bylaw No. 609, 2005

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Streets and Traffic Regulation Bylaw No. 609, 2005, Amendment Bylaw No. 1025, 2019 be given first, second and third reading. CARRIED

b) Fees and Charges Bylaw no. 958, 2016, Amendment Bylaw No. 1023, 2019 A Bylaw to Establish Rates for Police (RCMP) Services

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1023, 2019 be given first, second and third reading. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) – appointment, (c) – relations, (i) – legal advice and (k) – municipal service. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT this meeting recess at 7:43 p.m. CARRIED

15. RISING REPORT

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-112-19 a) Advisory Committee Appointment

From the July 16, 2019 In-Camera meeting:

MOVED BY: Councillor SECONDED: Councillor

THAT Katy Fabris be appointed to the Community Development Advisory Committee from July 16, 2019 to February 28, 2021. CARRIED

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT this meeting now terminate. Time: 8:53 p.m. CARRIED

MAYOR ____________________ CORPORATE OFFICER ____________________