Draft Proposal Outline

The Services

The contractor shall provide the following services:

Phase 1

Meet with key staff and stakeholders to:

confirm project objectives,
lead the creation of a project workplan including milestones and deliverables, and
identify the project planning team and associated terms of reference.

Phase 2

Gather and review information regarding planning and policy information and spatial data to support the context of this project.
Meet with planning team to review this information and confirm the context of the project.
Jointly with planning team, meet with stakeholders, First Nations, and local governments, as necessary, to review the context of the project and solicit input.

Phase 3

Review the information and data gathered in Phase 2 to identify values at risk within and adjacent to CRD.
Develop, implement and lead a one-day values workshop to confirm and rank the values at risk. Participants at this workshop will be identified by planning team and will include provincial, local, and regional government staff, First Nations and key stakeholders.
Utilize BC Wildfire Service (BCWS) Provincial Strategic Threat Analysis data, CRD Parks data, BCWS specialist knowledge, and Forest Professional input regarding wildfire hazards within and adjacent to CRD. This information will be used to inform the risk analysis and create the management strategies.
Meet with planning team as required.
Please note: a formal burn probability analysis is not part of this project.

Phase 4

Using the information gathered in Phase 3, complete an analysis of the wildfire risks to the identified values and the planning team can influence:
1. the likelihood of wildfire events,
2. impacts to the identified values.
Develop management strategies that address regional wildfire resiliency and adaptation, communications, education, prevention, mitigation, response, and recovery related to wildfire risk within the CRD. These strategies must identify actions, key personnel, partners, and proposed timelines.
Review community evacuation plans and identify concerns associated with overlapping evacuation routes.
Develop Firesmart/Vegetation Management strategies for specified areas (vegetation types)
Meet with the planning team as required.

Phase 5

Create a draft report that encompasses all the information from the 4 phases above.
Review the draft report with the planning team and incorporate any updates to the plan.
Submit a final report to the planning team

Key Personnel

The Services shall be overseen and the project team lead by Registered Forest Professional(s) from the Associated of BC Forest Professionals (ABCFP).

Deliverables

A final report encompassing all the information gathered, analysed and prepared as identified in the Services above. A document that can be utilized for inclusion in a Staff Report to the Parks and Environment Committee.

Timeframes

The Phase 1 meeting with planning team must occur by _____.
The Phase 3 values workshop must occur by _________.
The Phase 5 final report must be submitted to the planning team by_______.