Town of View Royal Council Meeting Agenda

TOWN OF VIEW ROYAL

COUNCIL MEETING

TUESDAY, MAY 4, 2021 @ 7:00 PM

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. This meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

[Click here to view the live webcast]

If you would like to participate in the meeting by phone or via the chat feature, please see information below:

Phone: 778-402-9227 and use Conference ID: 663 050 533#

Chat Feature: The chat feature is available through the "Click here to view the live webcast" link above and by looking for the Q&A icon at the top right hand corner of the screen during the live webcast.

You may also provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 3:00 p.m. on Tuesday, May 4, 2021 for inclusion in the May 4, 2021 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt)

a) Minutes of the Council meeting held April 20, 2021 (Pg.6 - 13)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) 2020 Consolidated Financial Statements and Audit Report

1. Report dated April 29, 2021 from the Director of Finance (Pg.14 - 85)

Staff Recommendation: THAT Council approve the audited 2020 Consolidated Financial Statements.

2. Presentation - 2020 Consolidated Financial Statements and Audit Report

b) Development Permit Application No. 2021/04 - 7 Erskine Lane

1. Report dated April 28, 2021 from the Senior Planner (Pg.86 - 165)

Staff Recommendation: THAT Development Permit No. 2021/04 be approved as per the April 28, 2021 report from the Senior Planner titled "Development Permit Application No. 2021/04 - 7 Erskine Lane";

AND THAT Development Permit No. 2021/04 include variances to the provisions of Zoning Bylaw No. 900, 2014 for the following: 1. Maximum building height of a building from 13.5m to 17.0m 2. Minimum front lot line setback from 7.5m to 6.8m 3. Minimum rear lot line setback from 7.0m to 6.5m 4. Maximum projection of a balcony into a required setback from 0.5m to 1.2m 5. Maximum width of a balcony projection into a required setback from 2.0m to 4.5m 6. Maximum width of sunlight control projections per building face from 4.0m to 11.0m 7. Maximum height of a fence on top of a retaining wall from 2.0m to 4.3m;

AND THAT Development Permit No. 2021/04 include variances to the provisions of Subdivision and Development Servicing Bylaw No. 985, 2017 to facilitate potential modifications to the road frontage of this property: * Variance to requirements for shared travel lanes to permit a separated bicycle lane. * Variance to requirements for pocket parking to permit a parking island within a cul-de-sac bulb.

AND FURTHER THAT Development Permit No. 2021/04 include the following condition: * A security deposit for hard and soft landscaping is required prior to building permit issuance.

2. Comments from the Applicant

3. Comments from the Public

4. Correspondence a) Letter dated February 19, 2021 from J. Marr, Manager, Water Distribution Engineering and Planning, Integrated Water Services, CRD, Re: Proposed Development - 7 Erskine Lane (Pg.166 - 168)

c) Greater Victoria Crossing Guards Association - 2021 Grant-in-Aid

1. Report dated April 27, 2021 from the Director of Finance (Pg.169 - 174)

Staff Recommendation: THAT Council confirms the amount of 2021 grant in aid for the Greater Victoria Crossing Guards Association.

d) Webcasting Review

1. Report dated April 20, 2021 from the Director of Corporate Administration (Pg.175 - 193)

Staff Recommendation: THAT the Microsoft Teams Live Event chat feature be used only for Public Hearings;

AND THAT the October 20, 2020 resolution to address Ministerial Order No. M192 provisions be replaced with the following:

THAT, pursuant to Ministerial Order No. M192 of the Minister of Public Safety and Solicitor General passed June 17, 2020, Council authorizes, until there are changes to the restrictions on gatherings and social distancing requirements, all open meetings shall be conducted without members of the public present;

AND THAT openness, transparency, accessibility, and accountability of these meetings are ensured through the following means: 1. live webcasting to see and hear Council meetings, Committee of the Whole meetings, and Public Hearings available through a link on the Town of View Royal website; 2. participation in and attendance at Council and Committee of the Whole meetings via real-time telephone conference for Public Participation and Question Period; 3. participation in and attendance at Public Hearings via real-time telephone conference and the chat feature; 4. participation in and attendance at Board of Variance meetings via real-time telephone conference; 5. attendance at Advisory Committee meetings via real-time telephone conference; 6. provision of a newspaper notice of Council and Committee of the Whole meetings; 7. accommodating Petitions and Delegations by real-time telephone conference only or pre-arranged live video presentation; 8. accommodating applicants/consultants by real-time telephone conference only or pre-arranged live video presentation; 9. making the meeting agenda available on the Town of View Royal website; 10. accepting written correspondence up to 1:00 p.m. on the day of the Council, Committee of the Whole, and Board of Variance meetings and Public Hearings for inclusion on the agenda; and 11. posting recorded webcast meetings on View Royal’s website as soon as possible after the meetings.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

(motion to receive)

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated April 27, 2021 from A. Bains, Manager, Legislative Services, District of Saanich, Re: Old Growth Logging (Pg.194 - 198)

b) Letter dated April 19, 2021 from K. Morley, Corporate Officer, Capital Regional District, Re: Municipal Consent for Bylaw No. 4375 Liquid Waste Management Core Area and Western Communities Service Loan Authorization Bylaw No. 2, 2020 (Pg.199 - 212)

9.2 FOR INFORMATION

a) Email dated April 16, 2021 from C. Blanchard, 290 Island Highway, Re: Proposed Development - 298 Island Highway (Pg.213 - 214)

b) Letter dated April 15, 2021 from Chair Plant, Capital Regional District Board, Re: CRD Adoption of Regional Growth Strategy Amendment - Population Projections (Pg.215 - 217)

10. BYLAWS

a) 2021 Tax Rates

1. Report dated April 27, 2021 from the Director of Finance (Pg.218 - 223)

Staff Recommendation: THAT the report dated April 27, 2021 from the Director of Finance titled "2021 Tax Rates" be received.

2. Tax Rates Bylaw No. 1072, 2021 (Pg.224 - 225) A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2021 (first, second and third reading)

b) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1070, 2021 A Bylaw Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste (adoption)

1. Bylaw No. 1070 (Pg.226 - 227)

c) Financial Plan Bylaw No. 1071, 2021 A Bylaw to Authorize the Financial Plan for the Years 2021-2025 (adoption)

1. Bylaw No. 1071 (Pg.228 - 233)

2. NEW BUSINESS

3. QUESTION PERIOD

4. MOTIONS & NOTICES OF MOTION

5. CLOSED MEETING RESOLUTION

6. RISING REPORT

7. TERMINATION

Next Regular Council Meeting: Tuesday, May 18, 2021 at 7:00 p.m.