Minutes of the Council meeting held April 20, 2021
Official record of the proceedings and decisions from the previous Council meeting held on April 20, 2021.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ELECTRONICALLY ON TUESDAY, APRIL 20, 2021 UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192
PRESENT WERE:
- Mayor Screech
- Councillor Kowalewich
- Councillor Lemon
- Councillor Mattson
- Councillor Rogers – joined via Microsoft Teams
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- D. Christenson, Director of Finance
- J. Chow, Senior Planner
- E. Bolster, Deputy Corporate Officer
- J. Cochrane, Executive Assistant
- 9 members of the public
- 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the agenda be approved as presented. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held April 6, 2021
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the minutes of the Council meeting held April 6, 2021 be adopted as presented. CARRIED
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
a) L. Critchley, applicant, 335 Stewart Avenue, requested that Council consider a new development permit application for 335 Stewart Avenue as amendments are now proposed from the first application.
Council and Mr. Critchley discussed the proposed amendments.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Development Permit Application No. 2021/01 – 1950 West Park Lane – Phase 3
- Report dated April 15, 2021 from the Senior Planner The Senior Planner gave a summary of the report to Council.
Council and staff discussed strata parking enforcement of large vehicles, heat pump setback requirements, vegetative screening of terraced walls along property lines, interface fire report recommendations that did not include roof top sprinklers, roofing materials, and vehicle headlights shining onto adjacent properties.
Comments from the Applicant Council and Mr. Baier, applicant, discussed land tenure, individual unit greenspace, future phases, potential for the Capital Regional District to address screening for vehicle headlight issue, and construction traffic and parking.
Comments from the Public
Correspondence
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
C-46-21 THAT Development Permit No. 2021/01 be approved as per the April 15, 2021 report from the Senior Planner titled “Development Permit Application No. 2021/01 – 1950 West Park Lane – Phase 3”;
AND THAT Development Permit No. 2021/01 include approval of a variance to the definition of grade from “the weighted average of the existing grade or the finished grade, whichever is lower” to “the average finished grade as designated in the November 20, 2020 Plans prepared by Java Designs”;
AND FURTHER THAT Development Permit No. 2021/01 include the following conditions:
- Environmental impacts and mitigation measures including steep slope and interface fire hazard management be implemented in accordance with Development Permit No. 2019/02.
- Landscape planting and irrigation is to be installed in accordance with current BCSLA/BCNTA standards.
- A security deposit for hard and soft landscaping is required prior to building permit issuance.
- The security deposit of $50,000 provided in Development Permit No. 2019/02 to address any unsafe conditions or damage to the natural environment apply to works authorized in this development permit.
- This development permit does not authorize any retaining walls over 1.2m in height. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-47-21 THAT the 2021-2025 Financial Plan be approved in principle, as amended. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-48-21 THAT, instead of the usual Canada Day events scheduled at Craigflower Manor for the public that the Town supports, Canada Day 2021 be recognized through a photo contest and tree kit giveaway. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-49-21 THAT a tax rates bylaw be prepared for 2021 based on the multiples presented in Scenario D with the exception that the tax rate multiple for Recreation/Non-profit (Class 8) be set at 5.1. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-50-21 THAT the email dated February 9, 2021 from S. Johnstone, Re: Dogs in Off-leash Parks be referred to staff to prepare a report on the on-leash and off-leash areas in Town parks. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-51-21 THAT the proposed amendments to the Traffic Calming Policy No. 5200-016 as shown in the Engineering Clerk’s report dated April 1, 2021 entitled “proposed Amendment to Traffic Calming Policy No. 5200-016” be approved. CARRIED
8.3 OTHER REPORTS
a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 11, 2021
Council discussed grant funding for the proposed skateboard park and children’s summer programming offered by the West Shore Parks and Recreation.
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 11, 2021 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated April 4, 2021 from M. Newhouse, View Royal Elementary PAC President, Re: Replacement of Playground Equipment
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-52-21 THAT the Town provide a grant-in-aid to the View Royal Elementary School PAC for the replacement of playground equipment in the amount of $7,600. CARRIED
b) Letter dated March 29, 2021 from N. Harris, Chair, Coexisting with Carnivores Alliance and S. Webb, President, Wild Wise, Re: Moratorium on Recreational Wolf Hunting on Vancouver Island
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
C-53-21 THAT the Town write to Min. Conroy, Ministry of Forests, Lands, Natural Resource Operations and Rural Development, to ask that recreational sport wolf hunting be abandoned. CARRIED Mayor Screech opposed
9.2 FOR INFORMATION
a) Letter received April 14, 2021 from B. Richards, 335 Stewart Avenue, Re: 335 Stewart Avenue – Dock Storage
Council discussed L. Critchley’s request to submit a new development permit application for 335 Stewart Avenue and suggested the applicant work with staff to submit the necessary documentation.
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT the letter received April 14, 2021 from B. Richards, 335 Stewart Avenue, Re: 335 Stewart Avenue – Dock Storage be received for information. CARRIED
b) Email dated April 13, 2021 from E. Korol, 64-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated April 13, 2021 from E. Korol, 64-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane be received for information. CARRIED
c) Email dated April 13, 2021 from J. Cameron, Re: Proposed Development – 9 Erskine Lane
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated April 13, 2021 from J. Cameron, Re: Proposed Development – 9 Erskine Lane be received for information. CARRIED
d) Email dated April 13, 2021 from K. Jo, 22-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated April 13, 2021 from K. Jo, 22-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane be received for information. CARRIED
e) Email dated April 13, 2021 from L. Meilleur, 44-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated April 13, 2021 from L. Meilleur, 44-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane be received for information. CARRIED
f) Email dated April 13, 2021 from K. Gilbert, 68-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated April 13, 2021 from K. Gilbert, 68-14 Erskine Lane, Re: Proposed Development – 9 Erskine Lane be received for information. CARRIED
g) Letter dated April 13, 2021 from Mayor Vassilaki, City of Penticton, Re: BC Government’s Use of Provincial Paramountcy to Undermine Local Government Bylaws
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the letter dated April 13, 2021 from Mayor Vassilaki, City of Penticton, Re: BC Government’s Use of Provincial Paramountcy to Undermine Local Government Bylaws be received for information. CARRIED
h) Email dated April 6, 2021 from C. McDougald, 291 View Royal Avenue, Re: Safety for Pedestrians and Drivers
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the email dated April 6, 2021 from C. McDougald, 291 View Royal Avenue, Re: Safety for Pedestrians and Drivers be received for information. CARRIED
10. BYLAWS
a) 2021 Garbage User Fees
- Report dated April 15, 2021 from the Manager of Accounting
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated April 15, 2021 from the Manager of Accounting titled “2021 Garbage User Fees” be received. CARRIED
- Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1070, 2021 A Bylaw Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1070, 2021 be given first, second and third reading. CARRIED
b) 2021-2025 Financial Plan
- Report dated April 15, 2021 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
THAT the report dated April 15, 2021 from the Director of Finance titled “2021-2025 Financial Plan” be received. CARRIED
- Financial Plan Bylaw No. 1071, 2021 A Bylaw to Authorize the Financial Plan for the Years 2021-2025
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Financial Plan Bylaw No. 1071, 2021 be given first, second and third reading. CARRIED
Councillor Lemon recused herself from the meeting at 7:54 p.m. as she resides close to 298 Island Highway.
c) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 1060, 2020 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Neighbourhood Centre Land Use Designation, the Neighbourhood Mixed Use Development Permit Area, and the Land Use Designation of 298 Island Highway
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
THAT Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 1060, 2020 be adopted. CARRIED
d) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 A Bylaw to Amend the Zoning Bylaw with Respect to Creating the CD-26: Helmcken/Island Highway Comprehensive Development Zone and with Respect to Rezoning of 298 Island Highway
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1061, 2020 be adopted. CARRIED
Councillor Lemon returned to the meeting at 7:56 p.m.
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
a) Dog Off-Leash Areas – Councillor Rogers
Councillor Rogers noted that he wishes to augment the April 13, 2021 Committee of the Whole motion (COW-18-21) regarding dog off-leash areas.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT staff address inconsistencies/confusion, as well as improve signage for existing off-leash areas;
AND THAT staff provide a report to Council on the addition of more localized walkable amenity space given density increases in Chilco, north View Royal, etc. and the insufficient parking at View Royal Park;
AND THAT residents and the Parks, Recreation and Environment Advisory Committee be surveyed for needs, suggestions, and comments to guide solution options in off-leash parks, including reviewing best practices such as on-leash in and near sensitive ecosystems and unfenced playgrounds;
AND FURTHER THAT staff assess creative innovations by other municipalities and incorporate these into the Parks Master Plan. DEFEATED Mayor Screech, Councillors Kowalewich and Lemon opposed
14. CLOSED MEETING RESOLUTION
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT this meeting now terminate. Time: 8:08 p.m. CARRIED
MAYOR CORPORATE OFFICER
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