TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

TOWN OF VIEW ROYAL

COUNCIL MEETING

TUESDAY, OCTOBER 19, 2021 @ 7:00 PM

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

Please note, in light of the COVID-19 pandemic and to ensure physical distancing, View Royal Town Council Chambers can accommodate limited in-person access at this time. Due to limited seating, should you wish to attend this meeting in-person, please call the Deputy Corporate Officer at 250-479-6800 or email info@viewroyal.ca to reserve a seat. Anyone arriving at the Town Hall without a reserved seat may not be permitted into the building once the maximum number of in-person seats have been taken. It is mandatory that anyone attending this meeting wear a face mask while in Town Hall.

Alternatively, should you wish to participate electronically, this meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

Click here to view the live webcast

If you would like to participate in the meeting by phone, please see information below:

Phone:

778-402-9227 and use Conference ID: 683 714 037#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 19, 2021 for inclusion in the October 19, 2021 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt)

a) Minutes of the Special Council meeting held October 12, 2021 Pg.7 - 8 b) Minutes of the Council meeting held October 5, 2021 Pg.9 - 14

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) R. Copithorne, President, Gibraltar Bay Strata Corporation, Re: Maintenance Costs for Shared Walkway Pg.15 - 18

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit No. 2021/03 - 373 Island Highway

1. Report dated October 14, 2021 from the Senior Planner Pg.19 - 46

Staff Recommendation:

THAT Development Variance Permit No. 2021/03 be approved as per the report dated October 14, 2021 from the Senior Planner titled "Development Variance Permit No. 2021/03 - 373 Island Highway";

AND THAT Development Variance Permit No. 2021/03 include the following variance: * variance to the definition of "grade" within Section 2 of Zoning Bylaw No. 900, 2014 as follows: * from: "the weighted average of the existing grade or finished grade, whichever is lower, immediately adjoining or immediately below each exterior wall of a building, except: * localized natural depressions, * localized depressions no wider than 10m for vehicle entrances, or * localized depressions no wider than 5m for pedestrian entrances" * to: "13.53m geodetic or finished grade, whichever is lower"

AND FURTHER THAT Development Variance Permit No. 2021/03 include the following condition: * The height of the crawl space between the floor and the underside of the floor joists above may not exceed 1.5m at any point.

2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

b) 9 Erskine Lane - Soil Removal

1. Report dated October 13, 2021 from the Community Planner Pg.47 - 64

Staff Recommendation:

THAT Council approve Soil Removal Permit No. 2021/01 as per the report dated October 12, 2021 from the Community Planner titled "9 Erskine Lane - Soil Removal".

c) Chilco Park Secure Off-Leash Dog Area

1. Report dated July 7, 2021 from the Engineering Clerk Pg.65 - 98

Staff Recommendation:

THAT the report dated July 7, 2021 from the Engineering Clerk titled "Chilco Park Secure Off-leash Dog Area" be received for information.

d) Financial Policies Review

1. Report dated October 4, 2021 from the Director of Finance Pg.99 - 115

Staff Recommendation:

THAT the revised Policy No. 1600-020 - Reserves and Surplus and Community Amenity Contributions Reserves and Surplus be adopted;

AND THAT Community Amenity Contributions Reserve Bylaw No. 1080, 2021 be brought forward to the November 2, 2021 Council meeting for consideration of first, second and third readings.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

a) From the October 12, 2021 Committee of the Whole meeting:

1. Council Initiatives

THAT the Committee recommend to Council that the four items identified in the October 1, 2021 report from the Director of Finance titled "Council Initiatives for 2022-2026" not be included in the 2022-2026 Financial Plan;

AND THAT reports be provided for items 3 (Game Road playground) and 4 (Watkiss Way off-leash park) at a later date. (COW-33-21)

8.3 OTHER REPORTS (motion to receive)

a) Minutes of the Community Development Advisory Committee meeting held September 28, 2021 Pg.116 - 118

Community Amenity Contributions Policy - Affordable Housing

THAT the Committee recommend to Council that the Community Development Advisory Committee supports the recommendation in the Community Amenity Contributions Policy to increase the community amenity contribution rate:

AND THAT staff consider looking at reductions to incentivize projects that are in line with the needs as demonstrated in the Housing Needs Assessment report. (CDAC-03-21)

THAT the Committee recommend to Council that in addition to current contributions, the Town allocate a portion of the community amenity contributions collected toward the Capital Regional District's Regional Housing Trust Fund with staff to recommend the specific amount to Council. (CDAC-04-21)

Increased Contributions to the Regional Housing Trust Fund - L. Jeaurond

THAT the Committee recommend to Council that the Town engage the Capital Regional District to recommend that the Regional Housing Trust Fund requisitions be doubled. (CDAC-05-21)

b) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 28, 2021 Pg.119 - 121

Parking Challenges in the Thetis Vale/Chilco Neighbourhood re: Thetis Lake Regional Park

THAT the Committee recommend to Council that the Capital Regional District's auxiliary Bylaw Officers be contracted for work by the Town during their non-CRD shift hours over the summer months for parking enforcement in the Chilco area neighbourhood. (PREAC-07-21)

Tree Planting Plans in View Royal

THAT the Committee recommend to Council that as part of the Tree Protection Bylaw amendments, developers be required to replace trees on a three to one ratio;

AND THAT all replacement trees be maintained for a period of two years instead of one year. (PREAC-08-21)

c) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held September 9, 2021 Pg.122 - 129

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Letter dated October 6, 2021 from Min. S. Malcolmson, Ministry of Mental Health and Addictions, Re: Use of Police Resources in Hospital Emergency Rooms Pg.130 - 132

b) Letter dated September 21, 2021 from Councillor L. Roodenburg, UBCM President, Union of BC Municipalities', Re: Provincial Response to 2020 Resolutions Pg.133 - 134

c) Petition dated September 10, 2021, Re: Development Permit - 275 Kerwood Street Pg.135 - 139

d) Email dated July 12, 2021 from P. Turner, 13 Cahilty Lane, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.140 - 141

e) Email dated June 12, 2021 from D.B. Olmstead, 39 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.142 - 145

f) Email dated June 11, 2021 from J. & C. Pero, 51 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.146 - 149

g) Email dated June 11, 2021 from E. Penner, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.150

h) Email dated June 11, 2021 from E. Adkins, 48 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.151

i) Email dated June 11, 2021 from D. Emrich, 16 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.152 - 154

j) Email dated June 10, 2021 from K. Tanaka, 15 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.155 - 158

k) Letter received June 10, 2021 from S. & P. LeBlanc, 4 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.159 - 160

l) Email dated October 19, 2021 from D. Emrich, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.161 - 165

m) Email dated October 18, 2021 from K. Tanaka, Re: Proposed Off-Leash Dog Area in Chilco Park Pg.166 - 170

10. BYLAWS

a) Bylaw No. 1079, 2021 - Household Sewer Grinder Pump Transfer to Owner - 267 View Royal Avenue

1. Report dated October 4, 2021 from the Engineering Technologist Pg.171 - 174

Staff Recommendation:

THAT the report dated October 4, 2021 from the Engineering Technologist titled "Bylaw No. 1079, 2021 - Household Sewer Grinder Pump Transfer to Owner - 267 View Royal Avenue" be received.

2. Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 1079, 2021 A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000 (first, second and third reading) Pg.175 - 176

b) Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 1074, 2021 A Bylaw to Amend Procedure Bylaw No. 677, 2007 (adoption)

1. Bylaw No. 1074 Pg.177

c) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1078, 2021 A Bylaw to Amend the Fees and Charges Bylaw No. 958, 2016 (adoption)

1. Bylaw No. 1078 Pg.178

2. NEW BUSINESS

3. QUESTION PERIOD

4. MOTIONS & NOTICES OF MOTION

5. CLOSED MEETING RESOLUTION

6. RISING REPORT

7. TERMINATION

Next Regular Council Meeting: Tuesday, November 2, 2021 at 7:00 p.m.