2021 10 19 Council Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA
Agenda for the October 19, 2021 Council meeting, including instructions for electronic and phone participation due to COVID-19.
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, OCTOBER 12, 2021
Minutes from the special council meeting discussing property tax penalties and meeting procedures.
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 5, 2021
Minutes from the regular council meeting covering council size public engagement, financial planning, and various community park projects.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM - Reg Copithorne
Request form for Reg Copithorne, President of Gibraltar Bay Strata Corp., to address council regarding maintenance costs for a shared walkway.
Correspondence regarding Gibraltar Bay Strata shared walkway maintenance
A letter from Reg Copithorne requesting that the Town share 50/50 maintenance costs for a jointly built walkway and gazebo.
Gibraltar Bay Strata shared walkway photos and map
Photographs of the slate walkway and gazebo, along with a parks and trails map highlighting the location.
COUNCIL REPORT: DEVELOPMENT VARIANCE PERMIT 2021/03 - 373 ISLAND HIGHWAY
Staff report recommending approval of a variance to the definition of 'grade' for a proposed detached dwelling to allow for a level driveway.
Attachment 1. Subject Property Location Map - 373 Island Highway
Map showing the location of 373 Island Highway relative to the E & N Corridor and Highbank Park.
Attachment 2. Jasmine Construction Ltd. Variance Request Letter
A letter from the developer explaining the technical reasons for the variance request, including driveway steepness and water management risks.
Attachment 3. BC Land Surveyors Site Plan and Elevations
Surveyor plans showing site data, setbacks, floor areas, and front/right elevations for 373 Island Highway.
Attachment 4. Building Plans (Pre-variance)
Detailed architectural plans for the two-storey dwelling, including floor plans, foundation details, and cross-sections.
Attachment 5. Letter of support from neighbour - Riley Frank and Christine Moore
A letter of support for the variance request from the owners of the neighboring property at 369 Island Highway.
PRESENTATION: DEVELOPMENT VARIANCE PERMIT 2021/03 - 373 Island Highway
Slide presentation summarizing the variance request for 373 Island Highway, including photos of the site and the recommended condition.
COUNCIL REPORT: 9 ERSKINE LANE – SOIL REMOVAL
Staff report recommending approval of a soil removal permit for preparation of a rental building site prior to building permit approval.
Attachment 1. Subject Property Map - 9 Erskine Lane
GIS map identifying the 9 Erskine Lane development site within the Chilco neighbourhood.
Attachment 2. Blasting Volumes Information Only
Site plans showing approximate blasting volumes for Buildings A, B, C, and D.
Attachment 3. Surveyor's Topographic Plan
Technical topographic survey showing existing contours and lot boundaries for 9 Erskine Lane.
Attachment 4. Tree Management Plan
Lazzarin Svisdahl landscape architects' plan for tree removal and protection.
Attachment 5. Landscape Plan
Detailed site layout plan showing buildings, pathways, and landscaped areas.
Grading Concept Plan BLD C & D
Site grading plan for the southern portion of the development site.
Attachment 6. Excavation Permit Application Notes - Don Mann Excavating Ltd.
Operational details from the contractor regarding drainage control, site access, and excavation stages.
Attachment 7. Existing Site Features - Map
Annotated Google Maps aerial view identifying the existing house and pool on the property.
PRESENTATION: SOIL REMOVAL 9 Erskine Lane
Staff presentation slides summarizing the soil removal request and risk mitigation strategies.
COUNCIL REPORT: Chilco Park Secure Off-Leash Dog Area
Staff report summarizing the results of a community survey regarding the implementation of a secure off-leash dog area in Chilco Park.
Attachment A: Community Engagement Survey (Mailed Version)
A copy of the printed survey sent to residents, including a site map with proposed locations A and B.
Attachment B: Community Engagement Survey (Online Version)
Screenshots of the digital version of the community survey.
Attachment C: Community Engagement Survey Canada Post Mailout
Map and details of the 1,043 surveys mailed out through Canada Post precision targeting.
Attachment D: Multiple Choice Question Responses
Data visualizations and charts for the survey's multiple choice results, categorized by resident groups.
Attachment E: Written Answer Question Responses
Tables summarizing the categorized written feedback from survey participants regarding concerns and desired amenities.
FINANCE AND ADMINISTRATION REPORT: Financial Policies Review
Report proposing amendments to the Reserves and Surplus policy to include new reserve funds for parking and community amenity contributions.
RESERVES AND SURPLUS POLICY # 1600-020 (REVISED)
The full text of the revised policy governing municipal reserve and surplus funds.
RESERVE FUNDS - Appendix A to Policy 1600-020
Detailed table outlining the purpose, funding sources, and level guidelines for various municipal reserve funds.
BYLAW NO. 1080, 2021 - A BYLAW TO ESTABLISH A RESERVE FOR COMMUNITY AMENITY CONTRIBUTIONS
Draft bylaw to create a dedicated reserve fund for cash contributions received from developers for community benefits.
MINUTES OF THE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MEETING - SEPTEMBER 28, 2021
Minutes discussing affordable housing policies and contributions to the Regional Housing Trust Fund.
MINUTES OF THE PARKS, RECREATION & ENVIRONMENT ADVISORY COMMITTEE MEETING - SEPTEMBER 28, 2021
Minutes covering plastic bag restrictions, parking challenges at Thetis Lake, and tree planting amendments.
Minutes of the West Shore Parks & Recreation Society Board of Directors Meeting - SEPTEMBER 9, 2021
Board minutes detailing regional recreation facility upgrades, budget reports, and inclusion programs.
Correspondence from Min. S. Malcolmson Re: Use of Police Resources in Hospital Emergency Rooms
Response from the Ministry of Mental Health and Addictions regarding police wait times at hospitals for patients detained under the Mental Health Act.
Correspondence from UBCM President Re: Provincial Response to 2020 Resolutions
Letter forwarding the provincial response to View Royal's resolution regarding home heating oil spill prevention.
Petition regarding Development Permit - 275 Kerwood Street
Resident petition opposing a 'carve out' solution for unauthorized retaining wall heights at 275 Kerwood Street.
Petition Signatures and Photos - 275 Kerwood Street
Signatures of concerned residents and photographs of the disputed retaining wall construction at 275 Kerwood Street.
Correspondence from P. Turner Re: Proposed Off-Leash Dog Area in Chilco Park
Email expressing concerns about noise, parking, and public urination associated with the proposed dog park.
Correspondence from D.B. Olmstead Re: Proposed Off-Leash Dog Area in Chilco Park
Email from a resident changing their stance to oppose the off-leash dog area after reviewing technical concerns.
Correspondence from J. & C. Pero Re: Proposed Off-Leash Dog Area in Chilco Park
Email from residents arguing that the park should remain a safe space for children and families rather than being converted for single-use dog areas.
Correspondence from E. Penner Re: Proposed Off-Leash Dog Area in Chilco Park
Short email statement opposing the development of the off-leash area.
Correspondence from E. Adkins Re: Proposed Off-Leash Dog Area in Chilco Park
Email noting lack of shade and washroom facilities as reasons to oppose the dog park proposal.
Correspondence from D. Emrich Re: Proposed Off-Leash Dog Area in Chilco Park
Correspondence agreeing with Kashi Tanaka's technical research against the proposed location.
Correspondence from K. Tanaka Re: Proposed Off-Leash Dog Area in Chilco Park
Detailed technical letter applying the 'Vancouver's Park and Dogs Strategy' to argue that Chilco Park is an unsuitable location.
Correspondence from S. & P. LeBlanc Re: Proposed Off-Leash Dog Area in Chilco Park
Letter from residents retracting their initial support for the project citing noise and technical issues.
Correspondence from D. Emrich (October) Re: Proposed Off-Leash Dog Area in Chilco Park
Follow-up correspondence supporting an alternative dog park location at the Thetis Lake Overflow parking lot.
Correspondence from K. Tanaka (October) Re: Proposed Off-Leash Dog Area in Chilco Park
Follow-up letter endorsing the alternative proposal to build a dog park at the intersection of 6 Mile Road and Atkins Road.
COUNCIL REPORT: Household Sewer Grinder Pump Transfer to Owner – 267 View Royal Avenue
Report recommending the transfer of responsibility for a private grinder pump to the property owners at 267 View Royal Avenue.
Amendment Bylaw No. 1079 and Schedule E (Draft)
A copy of the draft bylaw and the updated list of Town-maintained grinder pump locations attached to the staff report.
BYLAW NO. 1079 - A BYLAW TO AMEND SANITARY SEWER RATES AND REGULATIONS BYLAW NO. 397, 2000
Bylaw to update the list of household sewer grinder pump system locations.
BYLAW NO. 1074 - A BYLAW TO AMEND PROCEDURE BYLAW NO. 677, 2007
Bylaw amendment defining 'Electronic meeting' and 'Electronic participation' and limiting their use to three times per calendar year.
BYLAW NO. 1078 - A BYLAW TO AMEND THE FEES AND CHARGES BYLAW NO. 958, 2016
Bylaw amendment to add a security deposit fee (120% of estimated cost) for landscape installation planning applications.