MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, JULY 6, 2021
Minutes from the previous Council meeting covering agenda amendments, shoreline development permits, and financial assistance for the Craigflower Community Centre.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ELECTRONICALLY ON TUESDAY, JULY 6, 2021
UNDER THE AUSPICES OF THE EMERGENCY PROGRAM ACT MINISTERIAL ORDER NO. M192
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration D. Christenson, Director of Finance L. Chase, Director of Development Services J. Rosenberg, Director of Engineering J. Chow, Senior Planner J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 7 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the agenda be amended to include items 8.1(a)(4)(a-d);
AND THAT the agenda be approved as amended.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT a modified proposal prepared by Councillor Rogers regarding the Environmental Development Permit for 335 Stewart Avenue be included in the agenda.
DEFEATED Mayor Screech and Councillors Kowalewich and Lemon opposed
MOVED BY: Councillor Lemon SECONDED: Councillor Mattson
THAT the agenda be amended to include items 8.1(a)(4)(a-d);
AND THAT the agenda be approved as amended.
CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held June 15, 2021
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Council meeting held June 15, 2021 be adopted as presented.
CARRIED
4. MAYOR’S REPORT
The Mayor extended condolences to the City of Colwood on the passing of Fire Chief John Cassidy. He also expressed sympathy to the community of Lytton for their losses during the recent wildfire.
The Mayor noted that Elements Casino reopened to the public on July 1, 2021 and, with Step 4 of the Provincial Restart Plan set to happen on September 7, 2021, the Town should be in a position to welcome the public back to Council Chambers at that time.
The Mayor noted the importance of Council to act as a whole and for the business of Council, including direction to staff, to be conducted in public rather than through email. He will be working with staff to develop a policy to address this issue.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
a) J. Maxwell, Victoria Highland Games Association, spoke to Council regarding the status of the Craigflower Community Centre construction project at 1801 Admirals Road. He addressed his letter (item 9.1(a)), specifically requesting to have the development cost charges of $60,147.81 waived or reduced. Mr. Maxwell noted funding for the construction of the building has been required for an attenuation tank which the Association had not originally anticipated.
b) P. Hyslop, 325 Stewart Avenue, spoke to Council regarding the Environmental Development Permit for 335 Stewart Avenue.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Environmental Development Permit No. 2021/11 – Natural Watercourse and Shoreline with Variances – 315 Stewart Avenue
- Report dated June 28, 2021 from the Community Planner
The Community Planner gave a summary of the report to Council.
Council, staff, and consultants, L. Lessingham and L. Malmkvist, discussed the proposed retaining wall and stability to the neighbouring property; removal of creosote logs and replacement with a stacked boulder wall; sightlines; shoreline condition and scouring; and potential slope failure.
- Comments from the Applicant
L. Mulleda and G. Roberts, owners, discussed the engagement process and concern of existing creosote logs on the environment and their replacement.
Comments from the Public
Correspondence
a) Email dated July 4, 2021 from B. Haines, 306 Bessborough Avenue, Re: Environmental Development Permit – 315 Stewart Avenue
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated July 4, 2021 from B. Haines, 306 Bessborough Avenue, Re: Environmental Development Permit – 315 Stewart Avenue be received.
CARRIED
b) Neighbourhood Support received July 5, 2021 and submitted by L. Mulleda & G. Roberts, Re: Environmental Development Permit – 315 Stewart Avenue
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the neighbourhood support received July 5, 2021 and submitted by L. Mulleda & G. Roberts, Re: Environmental Development Permit – 315 Stewart Avenue be received.
CARRIED
c) Email dated July 6, 2021 from C. McDougald, 291 View Royal Avenue, Re: Environmental Development Permit – 315 Stewart Avenue
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email July 6, 2021 from C. McDougald, 291 View Royal Avenue, Re: Environmental Development Permit – 315 Stewart Avenue be received.
CARRIED
d) Email dated July 6, 2021 from L. Hirschbeck & R. McIntyre, 313 Stewart Avenue, Re: Environmental Development Permit – 315 Stewart Avenue
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated July 6, 2021 from L. Hirschbeck & R. McIntyre, Re: Environmental Development Permit – 315 Stewart Avenue be received.
CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-76-21 THAT Environmental Development Permit No. 2021/11 be approved;
AND THAT Environmental Development Permit No. 2021/11 include the following variances:
- A variance to Section 3.8.2 of Zoning Bylaw No. 900, 2014 for the construction of retaining walls within the 15m setback to the natural boundary to the sea; and
- A variance to Section 4.8.9 of Zoning Bylaw No. 900, 2014 for the height of a retaining wall in a residential zone from 1.2m to 1.8m.
CARRIED
b) Environmental Development Permit No. 2021/09 – Natural Watercourse and Shoreline with Variance – 335 Stewart Avenue
- Report dated June 30, 2021 from the Community Planner
The Community Planner gave an overview of the report to Council.
Councillor Rogers noted that he consulted with a lawyer who has advised him that his participation in the discussion is not a conflict of interest.
Council and staff discussed size of the proposed structure; boathouse lighting; heating source; application background; mesh blinds that can be mounted on the outside of the glass to prevent bird strikes; and terms of the Department of National Defence license of occupation.
- Comments from the Applicant
L. Critchley, applicant, discussed the owner’s application made to the Department of National Defence and Department of Fisheries and Oceans prior to applying to the Town; building size; screening to prevent bird strikes; and boathouse lighting.
Comments from the Public
Correspondence
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
C-77-21 THAT Environmental Development Permit No. 2021/09 be approved;
AND THAT Environmental Development Permit No. 2021/09 include the following variance:
- A variance to the special setback from the natural boundary of the sea from 15m to 0m for the wharf accessory building (boathouse).
CARRIED Councillors Mattson and Rogers opposed
c) Development Permit Application No. 2021/12 – 1708 Island Highway
- Report dated June 29, 2021 from the Senior Planner
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-78-21 THAT Development Permit No. 2021/12 for 1705 Island Highway be approved.
CARRIED
d) Draft Annual Report for Year Ended December 31, 2020
- Report dated June 30, 2021 from the Executive Assistant
MOVED BY: Councillor Kowalewich SECONDED: Councillor Lemon
THAT the report dated June 30, 2021 from the Executive Assistant titled “Draft Annual Report for Year Ended December 31, 2020” be received.
CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
8.3 OTHER REPORTS
a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held May 13, 2021
Councillor Kowalewich noted that the annual general meeting was held in June and a report will be coming forward to Council; programs are continuing to reopen; and capital projects are progressing well, including the upper hockey arena and new childcare centre.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held May 13, 2021 be received.
CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated July 2, 2021 from J. Maxwell, President, Victoria Highland Games Association, Re: Development Cost Charges – Craigflower Community Centre
Council and staff discussed the blanket approach to development cost charges; development cost charge categories, the purpose of development cost charges; what comprises these specifically required development cost charges; the Centre as a community resource that the Town will be able use; the inability to waive development cost charges due to Provincial legislation; the provision of a grant-in-aid as an alternative approach; the desire to see additional supporting information from the Association; and the concern for a full grant-in-aid due to budgetary pressure.
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
C-79-21 THAT the Victoria Highland Games Association be issued a grant-in-aid in the amount of $60,147.81 which is equivalent to the Development Cost Charges for Building Permit No. 6035 issued for the development at 1801 Admirals Road.
CARRIED Councillor Rogers opposed
MOVED BY: Councillor Mattson SECONDED: Councillor Lemon
C-80-21 THAT the 2021 Financial Plan be amended to accommodate the $60,147.81 grant-in-aid for the Victoria Highland Games Association associated with Council resolution C-79-21.
CARRIED Councillor Rogers opposed
b) Letter dated June 29, 2021 from B. Stavdal, 32-108 Aldersmith Place, Re: Traffic Control on Admirals Road
The Director of Engineering noted that the Ministry of Transportation and Infrastructure anticipates signalizing the Admirals Road/Glentana Road intersection this fall as part of the Songhees Nation development in that area.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated June 29, 2021 from B. Stavdal, 32-108 Aldersmith Place, Re: Traffic Control on Admirals Road be received.
CARRIED
9.2 FOR INFORMATION
10. BYLAWS
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) – appointment, (g) litigation, and (m) – sec. 22 FOI Act.
CARRIED
15. RISING REPORT
C-81-21 a) Advisory Committee Appointment
From the July 6, 2021 In-Camera meeting:
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT Don Brown be appointed to the Parks, Recreation, and Environment Advisory Committee from July 6, 2021 to February 28, 2023.
CARRIED
16. TERMINATION
MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich
THAT this meeting now terminate. Time: 9:33 p.m.
CARRIED
MAYOR
CORPORATE OFFICER
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