TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 25, 2018
Official minutes from the Council meeting held on September 25, 2018, detailing various motions, reports, and financial decisions.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, SEPTEMBER 25, 2018
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration/Corporate Officer D. Christenson, Director of Finance L. Chase, Director of Development Services P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering E. Bolster, Deputy Corporate Officer
11 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT the agenda be approved as presented. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held September 4, 2018
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the minutes of the Council meeting held September 4, 2018 be adopted as presented. CARRIED
4. MAYOR’S REPORT
Mayor Screech thanked Council, former Councillor Heidi Rast and staff for work accomplished during the four year term, including many studies and major projects completed. He thanked Councillor Weisgerber for his work on Council and wished him well in his future endeavours.
5. PETITIONS & DELEGATIONS
a) A. Hanes, 1969 Ridgeview Rise, Re: Habitat Protection at 2401 Burnside Road West
Ms. Hanes spoke to the Council regarding 2401 Burnside Road West, specifically noting its Official Community Plan designation; Craigflower Creek Watershed Assessment and Management Plan; mitigation required for the TransCanada Highway upgrade; 2018 UBCM resolution B119 regarding the upgrading of flood infrastructure to consider fish and access to fish habitat; stewards of Craigflower Creek; and voter expectations.
6. PUBLIC PARTICIPATION PERIOD
a) D. Critchley, spoke to Council concerning fishery protection and setbacks in relation to Christie Point.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Site Furnishing Amenity and Other Donations Policy No. 6000-003
- Report dated September 10, 2018 from the Corporate Officer
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
C-116-18 THAT Amenity Donations Policy No. 6000-003 be replaced with Site Furnishing Amenity and Other Donations Policy No. 6000-003. CARRIED
b) Disbursement Signing Policy
- Report dated September 20, 2018 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
C-117-18 THAT Policy No. 1600-013 (Cheque Signing) be rescinded and replaced with Policy No. 1600-022 (Disbursements Signing). CARRIED
c) Write Off Unpaid Property Taxes
- Report dated September 18, 2018 from the Manager of Accounting
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
C-118-18 THAT Town of View Royal staff, pursuant to section 781 of the Local Government Act, request the Minister of Municipal Affairs and Housing’s authorization to write off the following unpaid property taxes (totaling $1,544.38):
- Roll 401 70100.030 for $478.03;
- Roll 401 70100.051 for $93.52;
- Roll 401 70100.070 for $147.94;
- Roll 401 70100.160 for $183.64;
- Roll 401 70100.310 for $254.40; and
- Roll 401 70100.460 for $386.85. CARRIED
d) Grant in Aid Request – Strawberry Vale District and Community Club
- Report dated September 18, 2018 from the Manager of Accounting
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-119-18 THAT the $17,202.60 grant in aid request from the Strawberry Vale District and Community Club be forwarded to the 2019 budget deliberations;
AND THAT it be suggested to the Strawberry Vale District and Community Club that they seek additional cost estimates for the purchase of tables and chairs. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-120-18 THAT the Mayor write a letter of support in principle for the Western Communities’ Primary Care Network Service Plan and note the Town’s interest in working with stakeholders towards alleviating primary care deficiencies. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-121-18 THAT the Mayor write to the Province expressing concern with changes to dispatch protocols for BC Ambulance, which in turn change service levels to municipalities, without local government notification. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-122-18 THAT Policy No. 1600-015 (Purchasing) be rescinded and replaced with Policy No. 1600-021 (Purchasing). CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-123-18 THAT work to complete the Shoreline Drive boat launch be authorized to occur during evening hours. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-124-18 THAT the proposed 2019-2023 Financial Planning Calendar be approved as amended. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-125-18 THAT the Mayor write to James Lam, Manager of Capital Regional District Arts Development Service, requesting the CRD Arts Service recognize the West Shore Arts Council with grant funding given that the Arts Council provides services to three municipalities that fund the CRD Arts Service and that no other groups from the Town of View Royal receive CRD Arts Service funding. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-126-18 THAT the 2019 Financial Plan include up to $150,000 for a paved pump track bicycle feature to be constructed in View Royal Park by a local contractor on a time and materials basis with the inclusion of skills stations as funding permits. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-127-18 THAT the recommendation from the July 24, 2018 Parks, Recreation and Environment Advisory Committee meeting regarding a temporary park sign in Portage Park be referred to staff for options and comments. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-128-18 WHEREAS the BC Transit proposal to build a Regional HandyDART facility at 2401 Burnside Road West has been thoroughly rejected by the community;
WHEREAS Council unanimously supported a motion to write to BC Transit explaining that, in the face of significant community opposition, Council is not in favour of moving forward with the Official Community Plan and rezoning application for 2401 Burnside Road West – June 5, 2018;
WHEREAS BC Transit has withdrawn the application;
WHEREAS the availability of parks and associated recreation is a critical component for a vibrant and healthy community;
WHEREAS the property at 2401 Burnside Road West is currently zoned park in the Land Use Bylaw and Official Community Plan for its protection of Craigflower Creek and its recreational opportunities; and
WHEREAS Bylaw No. 1004 adopted September 4, 2018 ensures the funds required to make the purchase;
THEREFORE BE IT RESOLVED that staff be instructed to engage in discussions with the Province to purchase 2401 Burnside Road West; and
AND FURTHER BE IT RESOLVED that View Royal Council indicate its intention to keep this property as park to support the future recreational needs of the community and explore the possibility of using a limited portion for affordable housing. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-129-18 THAT Council confirm the intent for newly configured parking stalls on Hallowell Road is for exclusive use by Reliable Controls and the 126 Hallowell Road strata complex. CARRIED
8.3 OTHER REPORTS
a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held July 16, 2018
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held July 16, 2018 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Email dated September 19, 2018 from J. & C. Pero, Re: Thetis Vale Traffic
Council and the Director of Engineering discussed possible traffic solutions in the Thetis Vale area. The Director noted there is a Transit Future Pop-up Consultation taking place on September 26, 2018 at Eagle Creek Village for those wishing to attend.
MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich
C-130-18 THAT the Town write to the Ministry of Transportation and Infrastructure requesting that they review the Six Mile Road and Chilco Road intersection and provide options to improve access onto Six Mile Road based on their findings. CARRIED
9.2 FOR INFORMATION
a) Email dated September 19, 2018 from L. Vu, Re: View Royal Bike Park
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the email dated September 19, 2018 from L. Vu, Re: View Royal Bike Park be received for information. CARRIED
b) Letter dated September 18, 2018 from R. & J. Steer and S. Unjit, 250 Plowright Road, Re: View Royal Bike Park
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the letter dated September 18, 2018 from R. & J. Steer and S. Unjit, 250 Plowright Road, Re: View Royal Bike Park be received for information. CARRIED
c) Email dated September 18, 2018 from A. Samcoe, 34-1344 Pheasant Lane, Re: View Royal Bike Park
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the email dated September 18, 2018 from A. Samcoe, 34-1344 Pheasant Lane, Re: View Royal Bike Park be received for information. CARRIED
d) Letter dated September 13, 2018 from C. Nelson, Greater Victoria Senior Slow Pitch Softball League, Re: Centennial Park Use 2018 Season
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the letter dated September 13, 2018 from C. Nelson, Greater Victoria Senior Slow Pitch Softball League, Re: Centennial Park Use 2018 Season be received for information. CARRIED
e) Letter dated September 11, 2018 from Island Health, Re: Public Health Approach to Non-Medical Cannabis
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the letter dated September 11, 2018 from Island Health, Re: Public Health Approach to Non-Medical Cannabis be received for information. CARRIED
10. BYLAWS
a) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018 A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018 be adopted. CARRIED
b) Subdivision and Development Servicing Bylaw No. 985, 2017, Amendment Bylaw No. 1010, 2018
MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich
THAT Subdivision and Development Servicing Bylaw No. 985, 2017, Amendment Bylaw No. 1010, 2018 be given first, second and third reading. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
a) A. Hanes, 1969 Ridgeview Rise, questioned whether the Town had been contacted by BC Transit in regard to continued testing at 2401 Burnside Road West.
13. MOTIOINS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) – employees, (e) – land and (g) – litigation. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT this meeting now terminate. Time: 7:41 p.m. CARRIED
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