MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 4, 2018

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be amended to include item 11(a-b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held July 17, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Council meeting held July 17, 2018 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held July 10, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Special Council meeting held July 10, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor acknowledged the firefighters for their work in fighting the BC wildfires. He also passed on his condolences to the families of Maureen Duffus, View Royal Archives; Moralea Milne, District of Metchosin Councillor; and George Bickerton, former View Royal Councillor.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) D. Russell, 436 Nursery Hill Drive, spoke to Council regarding his concerns with the development taking place on Nursery Hill Drive, specifically construction vehicles that block access; safety concerns; and wear and tear on the strata road.

The Mayor noted that Town bylaws do not apply to private, strata roads.

b) H. Sharma, Chair Strata VIS6081, spoke to Council regarding his concerns with the development taking place on Nursery Hill Drive as outlined in his August 18, 2018 letter to Council [item 9.2(c)].

The Mayor asked if the Strata Council has sought legal advice and whether the situation has improved since writing to the construction company (WestUrban Developments).

c) Resident, 201 Nursery Hill Drive, spoke to Council regarding her concerns with the construction taking place on Nursery Hill Drive, specifically vehicles idling; construction vehicles blocking access; and safety concerns.

Towing of vehicles by the Strata Council was briefly discussed.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Off-site Backup and Disaster Recovery Services – Award of RFP

1. Report dated August 27, 2018 from the Director of Finance

The Director of Finance gave an overview of the report to Council.

Council and staff discussed recovery time and access to data in the event of an emergency.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-108-18 THAT Storagepipe Solutions Inc. be awarded the contract for off-site backup and “warm site” disaster recovery services for a value of $115,270 plus applicable taxes based on a 60-month term, plus incremental costs for these services due to future growth of data volume, if required. CARRIED

b) Microsoft Office 365 Implementation Services – Award of RFP

1. Report dated August 29, 2018 from the Director of Finance

The Director of Finance gave a summary of the report to Council.

Council and staff discussed software fees and licenses; security and protection; costs for keeping systems up to date; and change management and training.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-109-18 THAT itgroove Professional Services Ltd. be awarded the contract for Microsoft Office 365 implementation services. CARRIED

c) Proposed Streets Bylaw No. 980, 2018

1. Report dated August 29, 2018 from the Corporate Officer

The Director of Corporate Administration summarized the report for Council.

Council and staff discussed a process for the bylaw that would see additional amendments undertaken with input from legal counsel, referral to the Community Development Advisory Committee, review by the Committee of Whole and finally a public open house prior to bylaw readings consideration.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the report dated August 29, 2018 from the Corporate Officer titled “Proposed Streets Bylaw No. 980, 2018” be received. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held July 24, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held July 24, 2018 be received. CARRIED

Council discussed a need for standardized parks and trail signage, including wayfinding signs.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-110-18 THAT discussion regarding a temporary park sign for Portage Park be tabled to the September 18, 2018 Committee of the Whole meeting for discussion. CARRIED

b) Minutes of the Community Development Advisory Committee meeting held July 24, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Community Development Advisory Committee meeting held July 24, 2018 be received. CARRIED

c) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held May 10, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held May 10, 2018 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated August 31, 2018 from Mayor Jensen, District of Oak Bay, Re: Local Government Vacancy Levy – District of Oak Bay

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated August 31, 2018 from Mayor Jensen, District of Oak Bay, Re: Local Government Vacancy Levy – District of Oak Bay be received. CARRIED

b) Email dated August 24, 2018 from J. Lawlor, Executive Director, West Shore Chamber of Commerce, Re: All Candidates’ Forum

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-111-18 THAT a grant-in-aid of up to $1,000 be approved to support the West Shore Chamber of Commerce’s All Candidates’ Forum. CARRIED

c) Email dated August 14, 2018 from T. Sealey, Resident, Re: Six Mile Road Sidewalk into Thetis Lake Park

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the email dated August 14, 2018 from T. Sealey, Resident, Re: Six Mile Road Sidewalk into Thetis Lake Park be received. CARRIED

d) Email dated August 14, 2018 from K. & J. Pollock, 2396 Lund Road, Re: Six Mile Road Sidewalk into Thetis Lake Park

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the email dated August 14, 2018 from K. & J. Pollock, 2396 Lund Road, Re: Six Mile Road Sidewalk into Thetis Lake Park be received. CARRIED

e) Email dated August 14, 2018 from J. Pero, Re: Six Mile Road Sidewalk into Thetis Lake Park

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the email dated August 14, 2018 from J. Pero, Re: Six Mile Road Sidewalk into Thetis Lake Park be received. CARRIED

f) Email dated August 11, 2018 from D. Hedekar, 11 Newcastle Court, Re: Six Mile Road Sidewalk into Thetis Lake Park

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the email dated August 11, 2018 from D. Hedekar, 11 Newcastle Court, Re: Six Mile Road Sidewalk into Thetis Lake Park be received. CARRIED

g) Email dated July 25, 2018 from T. Ages, Team Manager, View Royal Falcons U16B, Re: 2018 Western Softball Championships

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-112-18 THAT a grant-in-aid in the amount of $250 be approved to support the View Royal Falcons U16B at the 2018 Western Softball Championships. CARRIED

h) Letter dated July 20, 2018 from R. Mutti, Vice President, Operations-West, Great Canadian Gaming Corporation, Re: Public Transit in the West Shore

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-113-18 THAT the letter dated July 20, 2018 from R. Mutti, Vice President, Operations-West, Great Canadian Gaming Corporate, Re: Public Transit in the West Shore be forwarded to the Victoria Regional Transit Commission with the request that the Commission consider transit solutions and report back to the Town. CARRIED

i) Email dated July 17, 2018 from J. Grove, 559 Treanor Avenue, Re: Parking Lot at Helmcken Road Park and Ride

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the email dated July 17, 2018 from J. Grove, 559 Treanor Avenue, Re: Parking Lot at Helmcken Road Park and Ride be received. CARRIED

j) Letter dated July 17, 2018 from Mayor Cobb, City of Williams Lake, Re: Employer Health Tax Impact on Local Government

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the letter dated July 17, 2018 from Mayor Cobb, City of Williams Lake, Re: Employer Health Tax Impact on Local Government be received. CARRIED

9.2 FOR INFORMATION

a) Letter dated August 20, 2018 from S. Brice, Chair, Victoria Regional Transit Commission, Re: Transit Future Plan Update

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT letter dated August 20, 2018 from S. Brice, Chair, Victoria Regional Transit Commission, Re: Transit Future Plan Update be received for information. CARRIED

b) Letter dated August 20, 2018 from S. Roy, CEO and T. Hoff, COO, Western Developments, Re: Construction at 301 Nursery Hill Drive

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the letter dated August 20, 2018 from S. Roy, CEO and T. Hoff, COO, Western Developments, Re: Construction at 301 Nursery Hill Drive be received for information. CARRIED

c) Letter dated August 18, 2018 from H. Sharma, Chair Strata Council VIS6081, Re: Construction at 301 Nursery Hill Drive

The Chief Administrative Officer noted that while the Town does not have jurisdiction over private, strata property, Town staff is willing to meet with strata representatives to discuss potential solutions, including the seeking of external legal advice that the strata could consider around parking enforcement.

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-114-18 THAT the Town write to WestUrban Developments to encourage respectful and safe vehicular movements and parking on the shared strata road during the construction project taking place at 301 Nursery Hill Drive;

AND THAT the Chief Administrative Officer meet with the relevant strata representatives of Nursery Hill Drive to discuss strata parking enforcement options. CARRIED

d) Letter dated August 15, 2018 from T. Faganello, Assistant Deputy minister, Ministry of Municipal Affairs and Housing and G. MacIsaac, Executive Director, UBCM, Re: Corporate Carbon Neutrality for 2017

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the letter dated August 15, 2018 from T. Faganello, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing and G. MacIsaac, Executive Director, UBCM, Re: Corporate Carbon Neutrality for 2017 be received for information. CARRIED

e) Letter dated August 4, 2018 from A. Sutherland, Insurance Bureau of Canada, Re: IBC ShakeZone Tour

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the letter dated August 4, 2018 from A. Sutherland, Insurance Bureau of Canada, Re: IBC ShakeZone Tour be received for information. CARRIED

f) Email dated July 24, 2018 from D. Ridout, Resident, Re: View Royal Park

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the email dated July 24, 2018 from D. Ridout, Resident, Re: View Royal Park be received. CARRIED

g) Letter dated July 20, 2018 from I. Brown, 328 Stewart Avenue, Re: Electric Vehicle Charging Stations

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT the letter dated July 20, 2018 from I. Brown, 328 Stewart Avenue, Re: Electric Vehicle Charging Stations be received for information. CARRIED

10. BYLAWS

a) Permissive Tax Exemption Application – Extreme Outreach Society

1. Report dated August 29, 2018 from the Manager of Accounting

Council discussed a potential future review of the permissive tax exemption policy.

2. Tax Exemption Bylaw (Non-Profit Organizations) No. 1008, 2018 A Bylaw to Provide Tax Exemption for Non-Profit Organizations

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated August 29, 2018 from the Manager of Accounting titled “Permissive Tax Exemption Application – Extreme Outreach Society” be received. CARRIED

b) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018

1. Report dated August 29, 2018 from the Manager of Accounting

2. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018 A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated August 29, 2018 from the Manager of Accounting titled “Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018” be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1009, 2018 be given first, second and third reading. CARRIED

c) Official Community Plan No. 811, 2011, Amendment Bylaw No. 1003, 2018 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designations of Lot A, Section 98, Esquimalt District, Plan EPP55974

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT Official Community Plan No. 811, 2011, Amendment Bylaw No. 1003, 2018 be adopted. CARRIED

d) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1004, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Rezoning Lot A, Section 98, Esquimalt District, Plan EPP55974 to P-3: Parks and Recreation and CD-19: Subzone B Mixed Residential Residential Attached

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1004, 2018 be adopted. CARRIED

11. NEW BUSINESS

a) LifeCycles Volunteer Appreciation Event at Welland Legacy Park – September 22, 2018 – Director of Engineering

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-115-18 THAT the LifeCycles Volunteer Appreciation Event in Welland Legacy Park on September 22, 2018 from 4:00 p.m. – 7:00 p.m. be approved;

AND THAT LifeCycles be permitted to serve cider provided that a Special Occasion License is obtained by LifeCycles from the Province. CARRIED

b) Shoreline Boat Launch

Council and staff discussed approvals required for construction of the Shoreline Boat Launch.

The Director of Engineering noted that the Town’s application is now complete and the Province’s thirty day period for consultation with First Nations has commenced. He noted that the construction window will soon be closed and, depending on the timing of Provincial approval, construction may be delayed until spring 2019. The Mayor noted he will contact the Minister responsible.

12. QUESTION PERIOD

a) G. Lemon, 296 Eltham Road, requested clarification regarding boulevard parking in the proposed Streets Bylaw.

13. MOTIOINS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT this meeting now terminate. Time: 8:31 p.m. CARRIED

MAYOR CORPORATE OFFICER