Meeting Minutes - Capital Regional District Board April 20, 2016

Meeting Minutes

Capital Regional District Board

Wednesday, April 20, 2016 10:00 AM 6th Floor Boardroom

Special Meeting

Present:

Directors: B. Desjardins (Chair), D. Howe (Vice Chair), M. Alto, R. Atwell, D. Blackwell, S. Brice, J. Brownoff, V. Derman, C. Hamilton, L. Helps, M. Lougher-Goodey (for S. Price), M. Hicks, B. Isitt, R. Kasper, W. McIntyre, K. Murdoch (for N. Jensen), C. Plant, J. Ranns, D. Screech, L. Seaton, C. Stock (for A. Finall), K. Williams, R. Windsor and G. Young

Staff: R. Lapham, Chief Administrative Officer; L. Hutcheson, General Manager, Parks and Environmental Services; K. Lorette, General Manager, Planning and Protective Services; T. Robbins, General Manager, Integrated Water Services; R. Sharma, Acting Chief Financial Officer; B. Reems, Corporate Officer, and S. Norton, Deputy Corporate Officer (Recorder)

Also Present: Alternate Director B. Gramigna

The meeting was called to order at 10:03 am.

1. APPROVAL OF THE AGENDA

2. PRESENTATIONS/DELEGATIONS

2.1. 16-563 Delegation - Ms. Kymberley (Kym) Hill, Re: Agenda Item 3.3 - 3.5

Kym Hill spoke in favour of allowing permitted recreational users in the Leech Water Supply Area. She commented on: the unique, high-elevation lake wilderness experience available in the area for all ages; fire risk being mitigated by permitted and insured recreational users; and the legacy of use in the Leech area by recreational users and the T'Souke First Nation. The delegation provided a written submission, on file at Legislative and Information Services.

3. SPECIAL MEETING MATTERS

3.1. 16-480 Follow Up on Integrated Resource Management Task Force Referral to Staff

Speaking to the staff report, L. Hutcheson reviewed the proposed membership of the Select Committee that provided a different jurisdictional approach. Staff responded to questions regarding: the funding split between core area liquid waste, solid waste and Saanich Peninsula wastewater; representation on the select committee by the Chairs of the Core Area Liquid Waste Management Committee, the Environmental Services Committee and the Saanich Peninsula Wastewater Commission; and alignment of decision-making with federal and provincial timelines.

On the motion, the following points were raised during discussion: - concern about the possibility of bias regarding the economic viability of new technologies - concern about proceeding before the new Project Manager is hired.

MOVED by Director Helps, SECONDED by Director Atwell,

1. That the Terms of Reference for the Integrated Resource Management Select Committee as outlined in Appendix B of the staff report be approved; and
2. That staff be directed to retain the Evaluation Team consultants, to be funded as outlined, and report on progress to the Integrated Resource Management Select Committee meeting to be held in late April.

On the amendment to the motion, discussion ensued regarding:

• hiring the Project Manager could delay the project further
• involving the Select Committee in retaining the experts.

MOVED by Director Atwell, SECONDED by Director Plant, That 2. be amended to read: That the Integrated Resource Management Select Committee retain the Evaluation Team consultants in consultation with the Core Area Wastewater Treatment Program Project Manager, after the Project Manager has been hired. DEFEATED

OPPOSED Alto, Blackwell, Brice, Brownoff, Derman, Desjardins, Hamilton, Helps, Hicks, Howe, Isitt, Kasper, Lougher-Goodey, McIntyre, Murdoch, Ranns, Screech, Seaton, Stock, Williams, Windsor, Young

Discussion continued on the main motion, regarding the following topics:

• evaluation of economic and environmental benefits of technologies identified by Task Force
• lack of authority to incorporate liquid and solid waste
• inclusion of solid wastes to make gasification viable
• inclusion of solid wastes requires broader representation than the core area
• private sector confidence in process
• dealing with back-end processes before decision on core wastewater treatment is reached.

MOVED by Director Plant, SECONDED by Alternate Director Stock, That the question be put on the main motion. CARRIED OPPOSED Blackwell, Helps

The question was called on the main motion: MOVED by Director Helps, SECONDED by Director Atwell,

1. That the Terms of Reference for the Integrated Resource Management Select Committee as outlined in Appendix B of the staff report be approved; and
2. That staff be directed to retain the Evaluation Team consultants, to be funded as outlined, and report on progress to the Integrated Resource Management Select Committee meeting to be held in late April. CARRIED OPPOSED Blackwell, Isitt, Seaton, Young

MOVED by Director Derman, SECONDED by Director Helps, That Director Windsor be added as a member to the Integrated Resource Management Select Committee. CARRIED

Discussion continued on the membership of the Select Committee.

MOVED by Director Blackwell, SECONDED by Director Hicks, That Director Young be added as a member to the Integrated Resource Management Select Committee.

MOVED by Alternate Director Stock, SECONDED by Director Plant, That the question be put. CARRIED OPPOSED Screech

The question was called on the main motion: MOVED by Director Blackwell, SECONDED by Director Hicks, That Director Young be added as a member to the Integrated Resource Management Select Committee. DEFEATED

OPPOSED Alto, Atwell, Derman, Desjardins, Hamilton, Helps, McIntyre, Murdoch, Plant, Lougher-Goodey, Screech, Stock, Williams

3.2. 16-369 Integrated Resource Management Options for the Capital Regional District

MOVED by Director Derman, SECONDED by Director Atwell, The the report be received for information. CARRIED

3.3. 16-356 Options for Responsible Recreational Access to Leech Lands - Director Isitt

MOVED by Director Isitt, SECONDED by Director Windsor, That the CRD Board request that the Regional Water Supply Commission consider options for a permitting system for responsible recreational access to the Leech lands, including options for the issuance of fishing and hiking permits in the western portion of the Leech lands, and include this option in amendments to the Greater Victoria Water Supply Area Protection Bylaw No. 2804 and Ticket Authorization Bylaw No. 1857 for the Board's consideration.

On the motion, the pros and cons of allowing access to the Leech Water Supply Area (LWSA) were discussed:

• size of area where public access to be excluded
• accessibility and recreation carried out in water supply areas of other jurisdictions
• same restrictions as placer miners, researchers and First Nations could be applied to recreational users by permit system
• further restrictions during fire season
• technology available to manage permit system
• recreational opportunities available outside LWSA
• costs of a permit system
• protection of water supply for future generations

MOVED by Director Helps, SECONDED by Director Windsor, That the question be put. CARRIED OPPOSED Lougher-Goodey