MINUTES OF AN INAUGURAL COUNCIL MEETING HELD ON TUESDAY, DECEMBER 1, 2015
Minutes from the December 1, 2015 meeting covering various appointments, budget approvals, and bylaw readings.
TOWN OF VIEW ROYAL
MINUTES OF AN INAUGURAL COUNCIL MEETING
HELD ON TUESDAY, DECEMBER 1, 2015
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
PRESENT ALSO: S. Jones, Acting Chief Administrative Officer/Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering E. Bolster, Deputy Municipal Clerk
10 members of the public 0 member of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the agenda be amended to include items 5(a), 11(a) and a closed meeting resolution;
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held November 17, 2015
MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber
THAT the minutes of the Council meeting held November 17, 2015 be adopted as presented. CARRIED
4. MAYOR'S REPORT
a) Appointment of Committee of the Whole for 2016
Mayor Screech announced his appointments to the Standing Committees of Council, as outlined in Schedule A, a copy of which is attached hereto and forms a part of these minutes.
b) Appointment of Representatives to other Committees, Commissions and Boards for 2016
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the Appointment of Representatives to other Committees, Commissions and Boards for 2016 as outlined in Schedule B – Items 1 through 22, a copy of which is attached hereto and forms a part of these minutes, be endorsed as presented. CARRIED
c) Miscellaneous Appointments
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the selection for miscellaneous appointments, as outlined in Schedule C – Items 1 through 4, a copy of which is attached hereto and forms a part of these minutes, be endorsed as presented. CARRIED
d) Approval of Tag Days
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the selection for approved Tag Days for 2015-2016, as outlined in Schedule D, a copy of which is attached hereto and forms a part of these minutes, be endorsed as presented. CARRIED
e) Appointment of Liaison and Alternate to Advisory Committees - 2016
Mayor Screech announced his selection for Liaisons and Alternates to the Planning and Development; Parks, Recreation and Environment; and Transportation Advisory Committees for 2016, as outlined in Schedule E – Items 1 through 3, a copy of which is attached hereto and forms part of these minutes.
5. PETITIONS & DELEGATIONS
a) C. & M. Cacovic, 204 Stoneridge Place, Re: Logging of Property on Watkiss Way
Ms. Cacovic gave a presentation to Council regarding the cutting of trees at 1651 Burnside Road West, Saanich.
Ms. Cacovic suggested that the District of Saanich purchase the thirty acre property from the owner of 1651 Burnside Road West; rezone an approximately two acre portion of it to commercial; and subdivide and sell off the commercial portion to finance the preservation of the remaining twenty-eight acres as food farm (lease to farmers) and parkland. She requested that View Royal discuss this proposal with Saanich Council.
Council discussed the Agricultural Land Reserve designation on the property; previous communications with the District of Saanich regarding the use of this land as parkland; and the recent loss of park value through the removal of 4,900 trees from the site.
Council further noted the importance of the wetlands ecosystem that is sited both in View Royal and on 1651 Burnside Road West in Saanich. In View Royal, the wetlands are preserved as "Stoneridge Wetland" and function as part of the municipal infrastructure system. Setback requirements and erosion into the wetlands were discussed.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
C-114-15: THAT the Town of View Royal write to the District of Saanich to encourage the preservation of the wetlands ecosystem at 1651 Burnside Road West and to also convey View Royal Council's interest in cooperating, where possible, to this end. CARRIED
6. PUBLIC PARTICIPATION PERIOD
a) R. Goyal, 25 Stoneridge Drive, spoke in regard to his letter on the agenda (item 9.1(e)) in which he is requesting to remove one (1) Garry Oak tree from his property at 25 Stoneridge Drive.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Council & Committee of the Whole 2016 Meeting Schedule
- Report dated November 24, 2015 from the Deputy Municipal Clerk
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the Council and Committee of the Whole 2016 meeting schedule be adopted. CARRIED
8.2 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated October 28, 2015 from K. Murdoch, Chair, Greater Victoria Public Library Board, Re: 2016 Budget and Five Year Financial Plan – Provisional
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the Greater Victoria Public Library's 2016 Budget and Five Year Financial Plan be approved. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the Town write to the Greater Victoria Public Library Board to express concern over the proposed increases anticipated in future Greater Victoria Public Library budgets and to request that these proposed increases be reviewed by the Board with the goal of reducing them. CARRIED
b) Letter dated November 9, 2015 from R. Leblanc, Executive Director, Woodwynn Farms, Re: Letter of Support to the BC Agricultural Land Commission
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the Town provide a letter of support to the BC Agricultural Land Commission supporting Woodwynn Farms' application for a three year permit at the Woodwynn Farms Therapeutic Community for the Homeless. CARRIED
c) Letter dated November 9, 2015 from C. Moyer, Executive Director, Coast Collective, Re: Request for Letter of Support
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the Town provide a letter of support to the Society for Arts on the South Island (dba Coast Collective Arts Centre) supporting their Community Gaming Grant Application. CARRIED
d) Letter dated November 12, 2015 from D. Cruickshank, Resource Forester, South Island Natural Resource District, Ministry of Forests, Lands and Natural Resource Operations, Re: Timber Supply Review
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the letter dated November 12, 2015 from D. Cruickshank, Resource Forester, South Island Natural Resource District, Ministry of Forests, Lands and Natural Resource Operations, Re: Timber Supply Review be received. CARRIED
e) Letter dated November 24, 2015 from R. Goyal, 25 Stoneridge Drive, Re: Tree Removal at 25 Stoneridge Drive
- Report dated May 13, 2015 from the Parks Supervisor
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
C-115-15: THAT the removal of one (1) Garry oak tree at 25 Stoneridge Drive be approved as requested;
AND THAT the applicant contribute funding for the planting of three (3) replacement trees in a Town of View Royal park. CARRIED Councillor Mattson voted in the negative
10.2 FOR INFORMATION
10. BYLAWS
a) Thetis Vale Road Naming Bylaw No. 940
- Report dated November 24, 2015 from the Planner
Council requested that Policy 6400-039 Naming/Renaming Municipal Assets Schedule "B" (Suggestions for Street Names) come forward to a future Committee of the Whole meeting.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated November 24, 2015 from the Planner titled "Thetis Vale Road Naming Bylaw No. 940" be received. CARRIED
- Street Naming Bylaw No. 940, 2015 A Bylaw to Assign the Names of Highway
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT Street Naming Bylaw No. 940, 2015 be given first, second and third reading. CARRIED
b) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 898, 2014 A Bylaw to Amend the Official Community Plan with Respect to the Designation of 102 Atkins Road
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 898, 2014 be adopted. CARRIED
11. NEW BUSINESS
a) Mellor Park
Councillor Mattson asked that there be an opportunity allocated on Council's January 19, 2016 meeting agenda for a presentation of donated funds from several local businesses for Mellor Park improvements.
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. RISING REPORT
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT Jennifer Jakobsen be reappointed as the Town's representative to the West Shore Parks & Recreation Society Board of Directors for a one (1) year term. CARRIED
15. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(d) – municipal property; and (k) – discussion of a municipal service. CARRIED
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT this meeting now terminate. Time: 7:52 pm CARRIED
SCHEDULE A
STANDING COMMITTEES OF COUNCIL
1) COMMITTEE OF THE WHOLE Members: All members of Council
Chairs of Sub-committees: Mayor David Screech, Chair, Finance & Administration Councillor Heidi Rast, Chair, Protective Services & Community Services Councillor Aaron Weisgerber, Chair, Planning & Development Councillor John Rogers, Chair, Parks, Recreation & Environment Councillor Ron Mattson, Chair, Public Works & Transportation
SCHEDULE B
OTHER COMMITTEES, COMMISSIONS AND BOARDS
THAT the following be appointed as Directors, Representatives, Liaisons, Delegates and Alternates effective December 2015 to December 2016, except where the term is listed otherwise:
1) CAPITAL REGIONAL DISTRICT ARTS COMMITTEE Representative: Mayor David Screech
2) CAPITAL REGIONAL DISTRICT BOARD (second year of three year term) Director: Mayor David Screech Alternate: Councillor John Rogers
3) CAPITAL REGIONAL DISTRICT CLIMATE ACTION STEERING COMMITTEE Representative: Councillor Heidi Rast Alternate: Councillor John Rogers
4) CAPITAL REGIONAL DISTRICT HOSPITAL BOARD (second year of three year term) Director: Mayor David Screech Alternate: Councillor John Rogers
5) CAPITAL REGIONAL DISTRICT HOUSING TRUST FUND COMMISSION Representative: Councillor Ron Mattson
6) CAPITAL REGIONAL DISTRICT REGIONAL WATER SUPPLY COMMISSION (second year of three year term) Representative: Councillor John Rogers Alternate: Councillor Ron Mattson
7) CAPITAL REGION EMERGENCY SERVICE TELECOMMUNICIATIONS INC. (CREST) Director: Councillor Heidi Rast
8) COMMUNITY POLICING Representative: Councillor Heidi Rast
9) ESQUIMALT HARBOUR ADVISORY COMMITTEE Representative: Councillor Ron Mattson
10) FRIENDS OF COLE ISLAND SOCIETY Representative: Councillor John Rogers
11) FUNDING PARTNERS' COUNCIL Representative: Mayor David Screech
12) GREATER VICTORIA PUBLIC LIBRARY Representative: Councillor John Rogers
13) JOINT SCHOOL DISTRICT/MUNICIPAL COMMITTEE Representative: Councillor Aaron Weisgerber
14) JUAN DE FUCA WATER DISTRIBUTION COMMISSION (second year of three year term) Representative: Councillor John Rogers Alternate: Councillor Ron Mattson
15) MUNICIPAL INSURANCE ASSOCIATION Delegate: Mayor David Screech Alternate: Councillor John Rogers Alternate: Councillor Heidi Rast
16) PARENTS' ADVISORY COMMITTEE Representative: Councillor Aaron Weisgerber
17) POLICE BUILDING LIAISON COMMITTEE Representative: Councillor Heidi Rast
18) TE'MEXW TREATY ADVISORY COMMITTEE Representative: Mayor David Screech Alternate: Councillor Heidi Rast
19) VICTORIA FAMILY COURT AND YOUTH JUSTICE COMMITTEE Representative: Councillor Ron Mattson
20) VIEW ROYAL READING CENTRE Representative: Mayor David Screech
21) WESTSHORE CHAMBER OF COMMERCE Representative: Councillor Aaron Weisgerber
22) WESTSHORE PARKS AND RECREATION SOCIETY Representative: Councillor Ron Mattson Representative: Jennifer Jakobsen
SCHEDULE C
MISCELLANEOUS APPOINTMENTS
1) ACTING MAYOR
| Period | 2016 | 2017 | 2018 | 2019 |
|---|---|---|---|---|
| December to February | Councillor Mattson | Councillor Mattson | Councillor Mattson | Councillor |
| March to May | Councillor Weisgerber | Councillor Weisgerber | Councillor Weisgerber | Councillor |
| June to August | Councillor Rogers | Councillor Rogers | Councillor Rogers | Councillor |
| September to November | Councillor Rast | Councillor Rast | Councillor Rast | Councillor |
2) SIGNING OFFICERS Mayor David Screech or Councillor John Rogers or Councillor Heidi Rast and Clerk or Deputy Clerk
3) AUDITORS Hayes Stewart Little & Co. Suite 1000 – 747 Fort Street Victoria, B.C. V8W 1G9
4) BANKERS
TD Canada Trust Branch 9955 309 Burnside Road West Victoria, BC
SCHEDULE D
TAG DAYS – 2015-2016
(Note: Tag Days are designated days for local clubs and organizations to fundraise within the municipality.)
- Big Brothers and Big Sisters
- Boy Scouts
- B.C. Amyotrophic Lateral Sclerosis Society
- B.C. Lions Society
- B.C. and Yukon Heart Foundation
- Canadian Cancer Society
- Canadian Diabetes Society
- Child Find B.C.
- Girl Guides
- West Shore Chamber of Commerce
- Kinsmen Club (Mothers' March)
- Kiwanis Club
- Parents in Crisis
- Rotary Club
- Royal Canadian Legion (Poppy Drive)
- Salvation Army
- United Way
- Vancouver Island Multiple Sclerosis Society
- View Royal Firefighters' Association
Any Cadet Group of the Armed Forces Any other Auxiliary to the Service Clubs herein stated
SCHEDULE E
ADVISORY COMMITTEES – 2016
THAT the following be appointed as Liaison and Alternates for the year 2016:
1) PLANNING & DEVELOPMENT ADVISORY COMMITTEE Liaison: Councillor Aaron Weisgerber Alternate: Councillor Heidi Rast
2) PARKS, RECREATION & ENVIRONMENT ADVISORY COMMITTEE Liaison: Councillor John Rogers Alternate: Councillor Heidi Rast
3) TRANSPORTATION ADVISORY COMMITTEE Liaison: Councillor Ron Mattson Alternate: Councillor Heidi Rast
