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Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012
Governing BylawNo. 677Active
Procedure Bylaw No. 677, 2007Adopted 2007This bylaw outlines the rules and procedures for how the Town of View Royal Council conducts its meetings and makes decisions. It covers everything from the order of business in regular meetings to how special meetings are called and how public input is managed. It applies to the Mayor, Councillors, Town staff, and members of the public who attend or participate in Council meetings. Key rules include requirements for public notice of meetings, procedures for delegations and public participation, guidelines for conduct during meetings, and processes for introducing and passing bylaws. It also addresses matters such as electronic participation, conflict of interest, and the roles of advisory committees. Recent amendments (up to July 2025) are included within.
First seen: June 10, 2008
Last seen: April 15, 2025
Lifecycle Timeline
April 15, 2025Council
Full RecordingCommittee of the Whole Meetings - Councillor MacKenzie (Motion to amend Procedure Bylaw No. 677, 2007, section 35 b) to have Committee of the Whole meetings commence at 5:00 p.m.)
A motion to change Committee of the Whole meeting times to 5:00 p.m. was deferred to the May 20, 2025, Council meeting.
"Council voted to postpone the consideration of the motion to a future Council meeting."
Formal MotionPassed
"THAT the following motion come forward to the May 20, 2025 Council meeting: THAT Procedure Bylaw No. 677, 2007, section 35 b) be amended to have Committee of the Whole meetings commence at 5:00 p.m."
Moved by: Don Brown
Seconded by: John Rogers
Don Brown
Alison MacKenzie
Ron Mattson
Sid Tobias
John Rogers
Damian Kowalewich
December 6, 2022Council
Full RecordingAmendment to Procedure Bylaw No. 677, 2007 – Electronic Participation by Council
"Council debated removing the 'hard cap' of three electronic meetings per year. Staff recommended retaining the limit to prioritize in-person communication and visual cues. Councillor Brown argued that life circumstances (travel, illness) make the cap impractical and unnecessary, especially since no other CRD municipality has such a rigid rule. Councillors Lemon and Kowalewich argued for clear rules to incentivize in-person attendance as the default expectation. The amendment passed 4-3."
Formal MotionPassed
"THAT the report dated November 30, 2022 from the Director of Corporate Administration titled “Amendment to Procedure Bylaw No. 677, 2007 – Electronic Participation by Council” be received."
Moved by: Gery Lemon
Seconded by: Ron Mattson
Formal MotionPassed
"THAT Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 1109, 2022 be given first, second and third reading."
Moved by: Ron Mattson
Seconded by: Don Brown
Damian Kowalewich
Gery Lemon
John Rogers
Sid Tobias
Don Brown
Alison MacKenzie
Ron Mattson
November 15, 2022Council
Full RecordingAmendment to Procedure Bylaw No. 677 - Councillor Brown
"Councillor Brown moved to delete Section 12(2), which limits electronic participation to three meetings per year, arguing it is offensive and impractical given life circumstances (illness, travel, caring for elders). Councillors Lemon and Rogers expressed concern that this could lead to empty council chambers and that the limit encouraged the default of in-person attendance."
Formal MotionPassed
"THAT Section 12 (2) of Procedure Bylaw No. 677, 2007, limiting the number of times a Council member may participate electronically in a meeting each calendar year to three, be deleted; AND THAT the topic of Council attendance at meetings be referred to staff for inclusion in a letter of expectations."
Moved by: Don Brown
Seconded by: Ron Mattson
Sid Tobias
Don Brown
Damian Kowalewich
Gery Lemon
Alison MacKenzie
Ron Mattson
John Rogers
July 20, 2021Council
Full RecordingProcedure Bylaw No. 677, 2007, Upcoming Amendment for Electronic Meetings
Formal MotionPassed
"THAT, in anticipation of Provincial government regulation that will amend the Community Charter and in support of a hybrid Council meeting model: 1. The required amending bylaw to Procedure Bylaw No. 677, 2007 to facilitate electronic regular and committee meetings and public hearings be prepared, and 2. The Advisory Committees continue to meet electronically on the Microsoft Teams Meeting platform until the end of 2021 when their meetings can once again be held fully in-person only on an alternating basis in Council Chambers."
Moved by: Councillor Mattson
Seconded by: Councillor Rogers
David Screech
Damian Kowalewich
Gery Lemon
Ron Mattson
John Rogers
July 13, 2021Council
Full RecordingProcedure Bylaw No. 677, 2007, Upcoming Amendment for Electronic Meetings
Council supported amending the Procedure Bylaw to allow for hybrid meetings, recommending limiting Council members' remote attendance to three times per year, and directing advisory committees to meet electronically until year-end.
"Discussion centered on ensuring elected officials still physically attend meetings regularly. Council generally agreed that a cap on electronic attendance was necessary to maintain public visibility and quorum reliability, settling on a limit of three remote meetings per year for Council members. Staff clarified that Advisory Committees would meet electronically until the end of 2021, and then move to a fully in-person alternating schedule."
Formal MotionPassed
"THAT, in anticipation of Provincial government regulation that will amend the Community Charter and in support of a hybrid Council meeting model, the Committee recommend to Council that: 1. The required amending bylaw to Procedure Bylaw No. 677, 2007 to facilitate electronic regular and committee meetings and public hearings be prepared, and 2. The Advisory Committees continue to meet electronically on the Microsoft Teams Meeting platform until the end of 2021 when their meetings can once again be held fully in-person only on an alternating basis in Council Chambers."
Moved by: John Rogers
Seconded by: Ron Mattson
David Screech
Gery Lemon
Ron Mattson
John Rogers
October 9, 2012Council
Full RecordingAmendments to Procedure Bylaw No. 677, 2007
Formal MotionPassed
"THAT the Committee recommend that Council give first, second and third readings to the amended Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012."
Moved by: John Rogers
Seconded by: David Screech
Graham Hill
Ron Mattson
Heidi Rast
John Rogers
David Screech
June 10, 2008Council
Full RecordingAmendment to Procedure Bylaw No. 677, 2007
Formal MotionPassed
"THAT the Committee recommend to Council that Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 718, 2008 be given first, second and third readings at the June 17, 2008 open meeting of Council."
Moved by: David Screech
Seconded by: Nicholas Anderson
Graham Hill
David Screech
Geri Anderson
John Rogers