Staff Report
Council Committee's FOLLOW UP ACTIONS LIST
January 9, 2024Pages 116–1282 sections
A detailed tracking document summarizing the progress and completion status of various Council and Committee directives from mid-to-late 2023.
Covers items from 2023-07-18 to 2023-12-05Item C-107-23: $2,960,987.25 contract awarded to Don Mann Excavating for Six Mile Road roundaboutItem C-117-23: Cannabis retail business license fees reduced from $7,500 to $1,500Item C-143-23: Engineering staff reviewing signalized intersection design for 339, 341, and 345 Island HighwayItem C-148-23: Request to CRD for funding of a $103 million West Shore RCMP Detachment Expansion
Council Committee's FOLLOW UP ACTIONS LIST
Page 116–128
| Body | Date | Ref No. | Action Item | Staff | Department | Status/Comments |
|---|---|---|---|---|---|---|
| Council | 2023-07-18 | C-97-23 | THAT pursuant to section 57 of the Community Charter, SBC 2003, C. 26, the Town of View Royal file a notice with the Land Title Office against land with a civic address of 21 Eaton Avenue, Victoria, BC, V8Z 5C9 and a legal description of LOT E, SECTION 9, ESQUIMALT DISTRICT, PLAN 4018, PID: 006-169-881 (the “PROPERTY”) for failure to comply with the Town of View Royal’s Zoning Bylaw No. 900, 2014 (“Zoning Bylaw”) and the Town of View Royal’s Building Bylaw No. 786, 2010 (“Building Bylaw”). | Kim Anema; Leanne Taylor; | Development Services; Administration | Complete. |
| Council | 2023-07-18 | C-98-23 | THAT the application for a Special Event Permit to provide liquor service on public property during the two-day baseball tournament at Helmcken Centennial Park be endorsed. | Ivan Leung; | Engineering & Parks | Event has been completed. |
| Council | 2023-07-18 | C-99-23 | THAT staff be permitted to award the tender of construction works to the successful bidder if the bid is within existing project budget; AND THAT if the successful bid causes the project to exceed budget, that a Special Council meeting be held in August to address the budget issue. |
Ivan Leung; | Engineering & Parks | Complete. Tender has been awarded. |
| Council | 2023-08-01 | C-13-23 | THAT the email dated November 8, 2022 from K. Kirkpatrick, 2147 Highland Road, Re: Parking on Street in Excess of 72 hours be referred to staff. | Brad Cameron; | Protective Services | The Bylaw Officer is reviewing broader community issue specific to parking. |
| Council | 2023-09-05 | C-104-23 | THAT a report with options on the possibility of establishing a wildlife attractant bylaw and the provision of bear proof waste bins be provided. | Ivan Leung; | Engineering & Parks | |
| Council | 2023-09-05 | C-105-23 | THAT each member of Council completes the “Capital Regional District Transportation Governance Engagement Workbook” and return to staff for collating and presenting at the September 12, 2023 Committee of the Whole meeting. | Ivan Leung; | Engineering & Parks | Complete. Questionnaire has been adopted at the Oct. 3, 2023 Regular Council Meeting and has been submitted to the CRD. |
| Council | 2023-09-05 | C-107-23 | THAT the award of the Six Mile Road at Akins Road Roundabout Construction contract be awarded to Don Mann Excavating at a total cost of $2,960,987.25 excluding applicable taxes; AND THAT the Six Mile Road at Atkins Road Roundabout Contract Administration contract be awarded to McElhanney at a total cost of $149,249.00 excluding applicable taxes; AND FURTHER THAT the project budget for C-018 be increased by $1,528,000 in the 2024-2028 Financial Plan for the Six Mile Road at Atkins Road Roundabout project, utilizing Casino Reserve and ICBC grant funding. | Ben Lubberts; | Engineering & Parks | Complete. |
| Council | 2023-09-05 | C-108-23 | THAT a $150 grant-in-aid be provided to the Juan de Fuca 55+ Activity Centre to be funded from the grants-in-aid account. | Dawn Christenson; | Finance | Complete. Cheque issued 09/22/2023. |
| Council | 2023-09-05 | C-109-23 | THAT a report be prepared that describes other municipalities’ approaches to regulating temperatures in rental units. | Paul Hurst; Brad Cameron; | Protective Services | In progress. |
| Council | 2023-09-05 | C-110-23 | THAT the Town of View Royal request the Capital Regional District (CRD) to: -extend the boundary of the Galloping Goose Regional Trail Widening and Lighting Project from Grange Road/Spectrum Community School area in the District of Saanich westerly to the Helmcken Road overpass in the Town of View Royal; and -amend their Financial Plan to accommodate this extension during their 2024 capital budget discussions; AND THAT a copy of this request be forwarded to the District of Saanich, Township of Esquimalt, and West Shore municipalities. |
Elena Bolster; | Administration | Complete. Letter sent 2023-09-15 |
| Council | 2023-10-03 | C-111-23 | THAT the Development Variance Permit 2023-07 application for 25 Chancellor Avenue be tabled to the October 17, 2023 Council meeting. | Jeff Chow; | Development Services | Complete. |
| Council | 2023-10-03 | C-113-23 | THAT the Town write to the Province regarding the need to reform the BC Utilities Commission and enact legislation to regulate greenhouse gas emissions from gas utilities in BC. | Elena Bolster; | Administration | Complete. Letter sent 2023-10-04. |
| Council | 2023-10-03 | C-114-23 | THAT the practice of contributing any surplus attributable to policing services to the Police Operating Reserve be confirmed and consideration of annual contributions to the Police Operating Reserve be referred to the 2024-2028 Financial Plan discussions. | Dawn Christenson; | Finance | In progress. Will be included in the draft budget. |
| Council | 2023-10-03 | C-115-23 | THAT engagement practices on policy development be referred to staff. | Sarah Jones; | Administration | |
| Council | 2023-10-03 | C-116-23 | THAT a report on updated options for noise mitigation on the Trans-Canada Highway along the Thetis Vale community be prepared. | Ivan Leung; | Engineering & Parks | Staff working on retaining an acoustics engineer, budget permitting. The only available acoustics engineer that are MoTI approvable are not on Vancouver Island and thus to be retained from the mainland |
| Council | 2023-10-03 | C-117-23 | THAT the business license fees for cannabis retail stores be changed from $7,500 to $1,500. | Leanne Taylor; | Development Services | Complete. |
| Council | 2023-10-03 | C-118-23 | THAT the Town of View Royal Council collated responses to the Capital Regional District Transportation Governance Engagement Workbook, discussed and agreed upon at the September 12, 2023 Committee of the Whole meeting, be submitted as the Town’s completed questionnaire to the Capital Regional District. | Ivan Leung; | Engineering & Parks | Complete. |
| Council | 2023-10-03 | C-119-23 | THAT a letter be sent to the Ministry of Transportation and Infrastructure encouraging the installation of bicycle lanes on the east side of Admirals Road. | Elena Bolster; | Administration | Complete. Letter sent 2023-10-04. |
| Council | 2023-10-03 | C-120-23 | THAT the recommendation (PREAC-11-23) from the September 26, 2023 Parks, Recreation and Environment Advisory Committee meeting regarding Prohibiting Renewable Natural Gas be referred to staff. | Leanne Taylor; | Development Services | |
| Council | 2023-10-03 | C-121-23 | THAT consideration of consent for Capital Regional District Bylaw No. 4551 “Land Assembly, Housing and Land Banking Service Establishment Bylaw No. 1, 2010, Amendment Bylaw No. 2, 2023” be tabled to the October 17, 2023 Council meeting. | Elena Bolster; | Administration | Complete. CRD to attend 2023-10-17 meeting. |
| Council | 2023-10-03 | C-122-23 | THAT the Town of View Royal assist with recruitment of a View Royal community member to an accessibility committee at the appropriate time. | Sarah Jones; | Administration | Anticipated timeline for Capital West Accessibility Advisory Committee sees transition from staff to public composition in late 2024 with related recruitment work in advance. IACDI's transition to a society is occurring through the efforts of a working group, developing bylaws and the society's constitution. |
| Council | 2023-10-03 | C-123-23 | THAT a report be prepared on the considerations and implications of a potential demolition and deconstruction bylaw. | Leanne Taylor; | Development Services | |
| Council | 2023-10-17 | C-124-23 | THAT Council support the Backpack Project by allowing a donation box and poster in the Town Hall foyer from November 1 to December 21, 2023. | Julie Paterson; | Administration | Complete. |
| Council | 2023-10-17 | C-125-23 | THAT Covenant CA8718173 be modified, establishing a signalized intersection be constructed instead of a roundabout at the intersection of Erskine Lane and Watkiss Way and that the modified covenant reference the concept plan attached to the report titled “Request to Amend Covenant for Erskine Lane/Watkiss Way Roundabout – Further Information” from the Director of Engineering and the Senior Planner dated October 11, 2023. | Jeff Chow; Ivan Leung; | Engineering & Parks; Development Services | Covenant modification in progress. |
| Council | 2023-10-17 | C-126-23 | THAT the cost difference between a roundabout and a signalized intersection at Erskine Lane and Watkiss Way be provided. | Ivan Leung; | Engineering & Parks | Complete. Provided at the November 7, 2023 Council Meeting |
| Council | 2023-10-17 | C-127-23 | THAT Development Variance Permit 2023-07 for 25 Chancellor Avenue be approved as per the report titled “Development Variance Permit 2023-07 – 25 Chancellor Avenue” from the Senior Planner dated October 11, 2023; AND THAT Development Variance Permit 2023-07 include the following variances: 1.variance to Section 4.6.2 of Zoning Bylaw No. 900, 2014 to increase the maximum length of an accessory building from 7.5m to 9.15m; and 2.variance to Section 4.6.3 of Zoning Bylaw No. 900, 2014 to reduce the minimum separation of an accessory building from the principal building from 3.0m to 2.8m. |
Jeff Chow; | Development Services | |
| Council | 2023-10-17 | C-128-23 | THAT Development Permit 2022-10 for 10 Erskine Lane be approved as per the report titled “Development Permit 2022-10 – 10 Erskine Lane” from the Senior Planner dated October 12, 2023;AND THAT Development Permit 2022-10 for 10 Erskine Lane include the following conditions: 1.a security deposit for onsite landscaping be provided prior to building permit issuance; and 2.a fence or other screening be provided along the southwest property line to the satisfaction of the Director of Development Services. |
Jeff Chow; | Development Services | Complete. |
| Council | 2023-10-17 | C-129-23 | THAT an application be made to the BC Active Transportation Infrastructure Grant for Project C-066 Island Highway Upgrades – Hart Road to Wilfert Road. | Ivan Leung; | Engineering & Parks | Complete. Application has been submitted. |
| Council | 2023-10-17 | C-130-23 | THAT the Capital West Accessibility Advisory Committee Terms of Reference be received, facilitating the launch of the inaugural Accessibility Plan initiative; AND THAT composition of the Capital West Accessibility Advisory Committee be clarified to indicate that participation of the named partners is for those “who may choose to participate in the Capital West Accessibility Advisory Committee”. |
Sarah Jones; | Administration | Complete. Capital West Accessibility Advisory Committee has formed and held first meeting in Nov. 2023. |
| Council | 2023-10-17 | C-131-23 | THAT the Adopt a Tree Program be referred to staff for review in the upcoming Urban Forest Strategy report. | Ivan Leung; | Engineering & Parks | In progress. As part of Urban Forest Strategy Work. |
| Council | 2023-10-17 | C-132-23 | THAT View Royal Council representation at the Association of Vancouver Island Coastal Communities’, Union of British Columbia Municipalities’, and the Federation of Canadian Municipalities’ conventions be referred to the 2024 budget discussions. | Dawn Christenson; | Finance | In progress. Will be included in draft budget. |
| Council | 2023-10-17 | C-133-23 | THAT the opportunity for elected officials to provide additional input on advisory committees be included on the November Committee of the Whole meeting and that the topic be a discussion session at an upcoming Strategic Plan workshop. | Sarah Jones; | Administration | Background information to be provided and topic will be discussed early in 2024. |
| Council | 2023-10-17 | C-134-23 | THAT the Terms of Reference as attached to the report dated October 5, 2023 from the Director of Engineering titled “Urban Forest Strategy Terms of Reference” for the Urban Forest Strategy Project N-074 be approved. | Ivan Leung; | Engineering & Parks | Complete. |
| Council | 2023-10-17 | C-135-23 | THAT: i. Secondary Suites Permit Bylaw No. 601, 2005 be amended as follows: a. Deleting section 2.1 in its entirety and replacing it with the following: In this bylaw, a Type 2 Permit is a permit issued before September 1, 2007, for a secondary suite that does not comply with the B.C. Building Code. b. Deleting section 3.1 in its entirety and renumbering the remaining sections and subsections sequentially. c. Deleting section 4.1 in its entirety and renumbering the remaining subsections sequentially. d. Deleting section 5.1 in its entirety and renumbering the remaining subsections sequentially. e. Deleting section 6.1 in its entirety and replacing it with the following: Every Type 2 secondary suite permit holder must post a copy of the permit at a conspicuous location in the suite. ii. Fees and Charges Bylaw No. 958, 2016 be amended as follows: a. Deleting the following row from the Development Services table: Secondary Suite Permit- $150 As per Bylaw No. 601 b. Deleting the following row from the Development Services table: Secondary Suite Permit renewal-$100 As per Bylaw No. 601 c. Adding the following row to the Development Services table: Secondary Suite Type 2 Permit Renewal-$100 As per Bylaw No. XX iii. Municipal Ticket Information Bylaw No. 643, 2007 be amended as |
Leanne Taylor; | Development Services | Complete. |
| Council | 2023-10-17 | C-136-23 | THAT View Royal Council consent to the Capital Regional District adopting Bylaw No. 4551 “Land Assembly, Housing and Land Banking Service Establishment Bylaw No. 1, 2010, Amendment Bylaw No. 2, 2023”. | Elena Bolster; | Administration | Complete. Letter sent to CRD 2023-10-18 |
| Council | 2023-10-17 | C-137-23 | THAT the email dated October 5, 2023 from J. McDonald, Re: Parking be referred to staff. | Paul Hurst; | Protective Services | In progress. |
| Council | 2023-10-17 | C-138-23 | THAT staff provide a letter of response to A. Baker indicating that the Town is not aware of any Provincial consultation with the municipality regarding recent legislative changes about housing. | Elena Bolster | Administration | Complete. Email sent to A. Baker 2023-10-19 |
| Council | 2023-10-17 | C-139-23 | THAT a public hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1124, 2023 (Secondary Suite Requirements) be scheduled for November 7, 2023. | Leanne Taylor; | Development Services | Complete. |
| Council | 2023-10-17 | C-140-23 | THAT the matter regarding deployment of the Capital Regional District’s post disaster potable water drop kits be referred to staff. | Paul Hurst; | Protective Services | In progress. |
| Council | 2023-11-07 | C-141-23 | THAT staff meet with the Westshore Primary Care Society and bring forward funding options and opportunities for Council consideration that would not increase property taxes. | Dawn Christenson; Sarah Jones; | Administration; Finance | |
| Council | 2023-11-07 | C-142-23 | THAT the report dated November 3, 2023 from the Director of Development Services titled “Off-Street Parking Review – Request for Proposal Terms of Reference” be tabled to the Town’s Strategic Planning session for further discussion. | Sarah Jones; | Administration | Complete. Off-Street Parking Review to be included in 2024 budget deliberations; work plan anticipates it as a 2025 project given recent Provincial legislation. |
| Council | 2023-11-07 | C-143-23 | THAT the applicant prepares and executes a legal agreement securing the following items, with contents satisfactory to the Director of Development Services and Director of Engineering, and in a form satisfactory to the Town’s Legal Counsel should Council proceed with adoption of the bylaw: 1. Installation of a signalized traffic control light at the intersection of Prince Robert Drive and Island Highway prior to issuance of the Occupancy Permit; 2. Community amenity contribution in the amount of $4,000 per residential dwelling prior to issuance of Building Permit; 3. A minimum indoor community amenity space of 160 m² (1730 ft²); 4. A minimum outdoor BBQ amenity space of 105 m² (1130 ft²); 5. A minimum outdoor child play structure area of 168 m² (1810 ft²) and a play structure(s); 6. A protected green space area of 4186 m² (45,062.5 ft²); 7. The lands comprising the development site, 339, 341, and 345 Island Highway, shall not be sold or otherwise transferred separately; 8. The three lots are to be consolidated prior to building permit issuance; 9. An Invasive Species Removal and Restoration Plan be provided prior to Development Permit issuance, prepared by a qualified professional. Invasive species removal shall occur prior to the issuance of a building permit, to the satisfaction of a qualified professional; 10. A new BC Transit Shelter be acquired and installed solely at the applicant’s cost prior to issuance of an Occupancy Permit and to the satisfaction of the Town and BC Transit; |
Ivan Leung; Stirling Scory; | Development Services; Engineering & Parks | Engineering staff are reviewing the revised signalized intersection design |
| Council | 2023-11-07 | C-144-23 | THAT a Town Hall meeting be held on November 23, 2023 to hear the concerns from residents regarding the Province of British Columbia’s Bill 44-2023, Housing Statutes (Residential Development) Amendment Act, 2023; AND THAT the Mayor write to Premier David Eby; Hon. Mitzi Dean, MLA; Minister Ravi Kahlon, Minister of Housing; and Michael Pickup, Auditor General, urging them to halt readings on this legislation until fulsome public engagement has been completed with municipalities and their residents; AND FURTHER THAT a copy of this letter be provided to the Union of British Columbia Municipalities and all Mayors and Council in British Columbia. |
Sarah Jones; Jennifer Cochrane; | Administration | Complete. A letter from Mayor Tobias was sent out on November 8, 2023 to Auditor General M. Pickup with a copy sent to Premier D. Eby; Hon. M. Dean, MLA; Minister R. Kahlon, Minister of Housing; and all UBCM Mayor and Councils. A public meeting was held on November 23, 2023 at the Victoria Scottish Community Centre. |
| Council | 2023-11-07 | C-145-23 | THAT the matter regarding 10% affordable housing be brought forward to the November 2023 Committee of the Whole meeting. | Leanne Taylor; | Development Services | Complete. |
| Council | 2023-11-07 | C-146-23 | THAT the Town’s signatories be authorized to execute documents to dispose of approximately 55m2 for road dedication from Lot A, Sections 12 and 104, Esquimalt District Plan EPP2923 (PID 08-002-997, the West Shore Parks and Recreation site at 1767 Island Highway) to be vested in the name of the City of Colwood associated with BC Transit’s improvement project for the sale price of $1.00; AND THAT the Town supports the temporary license to construct over three areas of the subject property, totaling approximately 1,063m2 during the construction period. |
Sarah Jones; | Administration | Complete. Provided documents to BC Transit and subsequently received fully executed copy. |
| Council | 2023-11-21 | C-146-23 | THAT the 2024 budget deliberations include both increasing the cost and term of the fee for service agreement with the WestShore Chamber of Commerce. | Dawn Christenson; Leanne Taylor; | Finance; Development Services | |
| Council | 2023-11-21 | C-147-23 | THAT the Town of View Royal make application from the 2023 UBCM FireSmart Community Funding and Supports for a FireSmart Coordinator and a Community Wildfire Resiliency Plan in the amount of $144,785. | Paul Hurst; Troy D. Mollin; | Protective Services | In progress. |
| Council | 2023-11-21 | C-148-23 | THAT a letter be sent to the Capital Regional District (CRD) requesting that the CRD establish a subregional service for the purpose of funding a joint West Shore RCMP Detachment Expansion capital project up to $103 million. | Elena Bolster | Administration | Complete. |
| Council | 2023-11-21 | C-149-23 | THAT staff explore improvement to the Grants in Aid Policy. | Dawn Christenson | Finance | |
| Council | 2023-11-21 | C-150-23 | THAT a project summary for 2024 budget deliberations be completed for Council initiative item 1, “Design of Admirals Road (west side) bicycle lane/widened sidewalk/bus stop improvements”, described in the Active Transportation Network Plan and subject to Ministry of Transportation and Infrastructure approval. | Ivan Leung; | Engineering & Parks | In progress. |
| Council | 2023-11-21 | C-151-23 | THAT a project summary for 2024 budget deliberations be completed for Council initiative item 2, “Design of right turn lane improvements at Island Highway/Admirals Road intersection”, described in the Active Transportation Network Plan and subject to Ministry of Transportation and Infrastructure approval. | Ivan Leung; | Engineering & Parks | In progress. |
| Council | 2023-11-21 | C-152-23 | THAT a project summary for 2024 budget deliberations be completed for Council initiative item 3, “Drone purchase”. | Paul Hurst; | Protective Services | |
| Council | 2023-11-21 | C-153-23 | THAT a needle deposit container be affixed near the portable toilet areas at Portage Park, Helmcken Centennia, and View Royal parks. | Ivan Leung; | Engineering & Parks | Equipment currently being procured. Staff training will be required to ensure both public and worker safety prior to the installation of the containers. |
| Council | 2023-11-21 | C-154-23 | THAT the Town not renew its Urban Development Institute membership. | Sarah Jones; | Administration | Complete. |
| Council | 2023-12-05 | C-155-23 | THAT the Town request BC Transit broaden the eligibility for the free youth transit pass program from ages 12 to age 13; reduce transit fares by 50% for youth ages 14 and 15, and provide fare discounts to youth ages 16-18; AND THAT the Town write to the Capital Regional District (CRD) requesting that they establish a region-wide levy to assist BC Transit in providing free and improved discounted fares as well as relevant administration costs, and if necessary, that the program be jointly administered by the CRD and BC Transit; AND FURTHER THAT copies of this letter be sent to all municipalities in the CRD, CRD Board, CRD Transportation Committee, First Nations, BC Transit, and School Districts 61, 62 and 63. |
Elena Bolster | Administration | Complete. Letter sent December 11, 2023. |
| Council | 2023-12-05 | C-156-23 | THAT Town of View Royal (“Town”) staff be authorized to engage a contractor, at the expense of the towners of 247 Glenairlie Drive (the “Property”), to remediate the unsightliness of the Property and to the requirements within the Property Maintenance Bylaw No. 512, 2003 (“Property Maintenance Bylaw”); AND THAT, should the owners of the Property not pay costs incurred by the Town for remediation of the Property on or before December 31 in the year that the work is done, that the costs be added to and form part of the taxes payable on the property as taxes in arrears pursuant to section 5.6.2 and 5.6.3 of Property Maintenance Bylaw and sections 17 and 258 of the Community Charter, SBC 2003, c. 26 (the “Community Charter”). |
Paul Hurst; Brad Cameron; | Protective Services | In progress. |
| Council | 2023-12-05 | C-157-23 | THAT the Township of Esquimalt’s award for the operation of the transfer station and processing of the yard and garden waste stream to Ellie Recycling be endorsed for a three-year period at a total contract cost of $1,019,556 (excluding GST), as detailed in the Township of Esquimalt’s staff report EPW-23-019; AND THAT the Town contribute $129,360, $135,835.20 and $142,627.20 to the contract for the years 2024, 2025 and 2026 respectively as part of the cost sharing agreement as detailed in the Township of Esquimalt’s staff report EPW-23-019. |
Ivan Leung; | Engineering & Parks | Complete. |
| Council | 2023-12-05 | C-158-23 | THAT the draft Terms of Reference for Non-Core Project N-089 “Coastal Adaptation Plan Phase 1 (Mapping)” be adopted; AND THAT Notice of Intent to Award Non-Core Project N-089 “Coastal Adaptation Plan Phase 1 (Mapping)” be made naming Associated Engineering as the lead consultant in accordance with Purchasing Policy 1600-021 sections 10.8.1 and 10.8.14. |
Jeff Chow; | Development Services | In progress. |
Page 116–128
Related Documents
(5)Zoning Bylaw No. 900, 2014
Bylaw No. 900 · Referenced in 1 section
Secondary Suites Permit Bylaw No. 601, 2005
Bylaw No. 601 · Referenced in 1 section
Fees and Charges Bylaw No. 958, 2016 - Schedule A
Bylaw No. 958 · Referenced in 1 section
Municipal Ticket Information Bylaw, No. 643, 2007
Bylaw No. 643 · Referenced in 1 section
Property Maintenance Bylaw No. 512, 2003
Bylaw No. 512 · Referenced in 1 section
Extracted from: 2024 01 09 Committee of the Whole Agenda - Agenda - Pdf