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Committee of the Whole/Documents/Town of View Royal Committee of the Whole Meeting Agenda
Agenda

Town of View Royal Committee of the Whole Meeting Agenda

October 10, 2023Pages 1–84 sections

Meeting agenda for the October 10, 2023 Committee of the Whole, including items for Protective Services, Arts & Culture, Finance & Administration, Parks & Recreation, Environment, and Planning.

October 10, 2023 @ 3:30 PMView Royal Municipal Office - Council ChambersLive webcast available778-402-9227 Conference ID: 523 186 681#
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TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, OCTOBER 10, 2023 @ 3:30 PM

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

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AGENDA

View Royal Town Council Chambers is open to the public to attend meetings in-person. Although not required, wearing a mask is recommended when attending meetings. Alternatively, should you wish to participate electronically, the afternoon portion of the meeting will be live webcast commencing at 3:30 p.m. and may be viewed by clicking on the following link:

Click here to view the live webcast

If you would like to participate in the meeting by phone, please see the information below:

Phone:

778-402-9227 and use Conference ID: 523 186 681#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 10, 2023 for inclusion in the October 10, 2023 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

  1. CALL TO ORDER (Mayor Tobias)

  2. APPROVAL OF AGENDA (motion to approve)

  3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt)

    a) Minutes of the Committee of the Whole meeting held September 12, 2023

  4. PETITIONS & DELEGATIONS

  5. PUBLIC PARTICIPATION PERIOD

  6. BUSINESS ITEMS

    6.1 PROTECTIVE SERVICES - Councillor Brown, Chair

    6.1.1 Chair's Report

    6.1.2 Business Arising from Previous Minutes

    6.1.3 Reports

    STAFF REPORTS

    a) West Shore RCMP Update

    1. Verbal update from Supt. Preston

    b) Building Department Report for September 2023

    1. Building Department Report for September

    6.1.4 New Business

    6.2 ARTS & CULTURE - Councillor Lemon, Chair

    6.2.1 Chair's Report

    6.2.2 Business Arising from Previous Minutes

    6.2.3 Reports

    STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

    6.2.4 New Business

    6.3 FINANCE & ADMINISTRATION - Mayor Tobias, Chair

    6.3.1 Chair's Report

    6.3.2 Business Arising from Previous Minutes

    6.3.3 Reports

    STAFF REPORTS

    a) Budget Variance and Projects Update Report to September 30, 2023

    1. Report dated October 5, 2023 from the Manager of Accounting

    Staff Recommendation: THAT the report dated October 5, 2023 from the Manager of Accounting titled "Budget Variance and Projects Update Report to September 30, 2023" be received for information.

    b) Fleet Vehicle and Equipment Replacement Plan Update

    1. Report dated October 5, 2023 from the Manager of Accounting

    Staff Recommendation: THAT the report dated October 5, 2023 from the Manager of Accounting titled "Fleet Vehicle and Equipment Replacement Plan Update" be received for information.

    c) Financial Plan Review - Transportation Services

    1. Report dated October 3, 2023 from the Director of Finance
    2. Staff Presentation - Financial Plan Review-Transportation Services

    Staff Recommendation: THAT the report dated October 3, 2023 from the Director of Finance titled "Financial Plan Review - Transportation Services" be received for information.

    d) Action List Update - 3rd Quarter

    1. Report dated October 5, 2023 from the Executive Assistant

    Staff Recommendation: THAT the report dated October 5, 2023 from the Executive Assistant titled "Action List Update - 3rd Quarter" be received for information.

    e) CAO Update

    1. Report dated October 4, 2023 from the Chief Administrative Officer

    Staff Recommendation: THAT the report dated October 4, 2023 from the Chief Administrative Officer titled "CAO Update" be received for information.

    COMMITTEE REPORTS OTHER REPORTS

    6.3.4 New Business

    a) 2024 Council Attendance at Conventions - Mayor Tobias b) Candidates in Future Elections - Councillor MacKenzie

    1. Notice of Motion c) Advisory Committee Discussion - Follow-up from October 3, 2023 Council Meeting - Mayor Tobias

  7. CORRESPONDENCE

  8. CLOSED MEETING RESOLUTION

Page 1–8

EVENING BREAK

View Royal Town Council Chambers is open to the public to attend meetings in-person. Although not required, wearing a mask is recommended when attending meetings. Alternatively, should you wish to participate electronically, the evening portion of the meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

Click here to view the live webcast

If you would like to participate in the meeting by phone, please see the information below:

Phone:

778-402-9227 and use Conference ID: 523 186 681#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 10, 2023 for inclusion in the October 10, 2023 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

8.1 CALL TO RECONVENE

8.2 PETITIONS & DELEGATIONS

8.3 PUBLIC PARTICIPATION PERIOD

  1. BUSINESS ITEMS

    9.1 PARKS & RECREATION - Councillor Kowalewich, Chair

    9.1.1 Chair's Report

    9.1.2 Business Arising from Previous Minutes

    9.1.3 Reports

    STAFF REPORTS

    a) Parks Space for Commercial Use

    1. Report dated September 15, 2023 from the Director of Engineering

    Staff Recommendation: THAT the report dated September 15, 2023 from the Director of Engineering titled "Parks Space for Commercial Use" be received for information.

    COMMITTEE REPORTS OTHER REPORTS

    9.1.4 New Business

    9.2 ENVIRONMENT - Councillor MacKenzie, Chair

    9.2.1 Chair's Report

    9.2.2 Business Arising from Previous Minutes

    9.2.3 Reports

    STAFF REPORTS

    a) Urban Forest Strategy Terms of Reference

    1. Report dated October 5, 2023 from the Director of Engineering

    Staff Recommendation: THAT the Committee recommend that Council approve the Terms of Reference as attached to the report dated October 5, 2023 from the Director of Engineering titled "Urban Forest Strategy Terms of Reference" for the Urban Forest Strategy Project N-074.

    COMMITTEE REPORTS OTHER REPORTS

    9.2.4 New Business

    9.3 PLANNING, DEVELOPMENT & ENGAGEMENT - Councillor Mattson, Chair

    9.3.1 Chair's Report

    9.3.2 Business Arising from Previous Minutes

    9.3.3 Reports

    STAFF REPORTS

    a) Secondary Suite Type 1 and Type 2 Permits

    1. Report dated September 29, 2023 from the Director of Development Services
    2. Staff Presentation - Secondary Suite Type 1 and Type 2 Permits

    Staff Recommendation: THAT the Committee recommend to Council that Secondary Suites Permit Bylaw No. 601, 2005 be amended as follows:

    1. Deleting section 2.1 in its entirety and replacing it with the following: In this bylaw, a Type 2 Permit is a permit issued before September 1, 2007, for a secondary suite that does not comply with the BC Building Code.
    2. Deleting section 3.1 in its entirety and renumbering the remaining sections and subsections sequentially.
    3. Deleting section 4.1 in its entirety and renumbering the remaining subsections sequentially.
    4. Deleting section 6.1 in its entirety and replacing it with the following: Every Type 2 secondary suite permit holder must post a copy of the permit at a conspicuous location in the suite.

    AND THAT Fees and Charges Bylaw No. 958, 2016 be amended as follows:

    1. Deleting the following row from the Development Services table:

      Service Fee Reference
      Secondary Suite Permit $150 As per Bylaw No. 601

    2. Deleting the following row from the Development Services table:

      Service Fee Reference
      Secondary Suite Permit Renewal $100 As per Bylaw No. 601

    3. Adding the following row to the Development Services table:

      Service Fee Reference
      Secondary Suite Type 2 Permit Renewal $200 As per Bylaw No. XX

    AND FURTHER THAT Municipal Ticket Information Bylaw No. 643, 2007 be amended as follows:

    1. Deleting the following item under Columns 1, 2, 3 and 4 of Schedule 2 in its entirety:

      Column 1 Offence Column 2 Section Column 3 Amendment Bylaw No. Column 4 Fine
      Failure to obtain annual Secondary Suite Permit 40.2(g) 599 $500

    2. Deleting the following item under Columns 1, 2, 3 and 4 of Schedule 18:

      Column 1 Offence Column 2 Section Column 3 Amendment Bylaw No. Column 4 Fine
      No annual secondary suite permit obtained 4.1.7 $500

    3. Adding the following item under Columns 1, 2, 3 and 4 of Schedule 18:

      Column 1 Offence Column 2 Section Column 3 Amendment Bylaw No. Column 4 Fine
      No annual Type 2 secondary suite permit obtained 4.1.7 $500

    b) Residential Development Update Report

    1. Report dated September 28, 2023 from the Director of Development Services
    2. Staff Presentation - Residential Development Update

    Staff Recommendation: THAT the report dated September 28, 2023 from the Director of Development Services titled "Residential Development Update Report" be received.

    c) Parking Review Terms of Reference

    1. Report dated October 5, 2023 from the Director of Development Services

    Staff Recommendation: THAT the report dated October 5, 2023 from the Director of Development Services titled "Parking Review Terms of Reference" be received for information.

    COMMITTEE REPORTS OTHER REPORTS

    9.3.4 New Business

    9.4 PUBLIC WORKS & TRANSPORTATION - Councillor Rogers, Chair

    9.4.1 Chair's Report

    9.4.2 Business Arising from Previous Minutes

    9.4.3 Reports

    STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS

    9.4.4 New Business

  2. CORRESPONDENCE a) Letter received October 9, 2023 from L. Pakos, Re: Secondary Suite Permits

  3. QUESTION PERIOD

  4. MOTIONS & NOTICES OF MOTION

  5. CLOSED MEETING RESOLUTION

  6. TERMINATION

Next Committee of the Whole Meeting: Tuesday, November 14, 2023 at 3:30 p.m.

Bylaw No. 601Bylaw No. 958Bylaw No. 643
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Related Documents

(3)

Secondary Suites Permit Bylaw No. 601, 2005

Bylaw No. 601 · Referenced in 1 section

Fees and Charges Bylaw No. 958, 2016 - Schedule A

Bylaw No. 958 · Referenced in 1 section

Municipal Ticket Information Bylaw, No. 643, 2007

Bylaw No. 643 · Referenced in 1 section

Extracted from: 2023 10 10 Committee of the Whole Agenda - Agenda - Pdf