2023 10 10 Committee of the Whole Agenda - Agenda - Pdf
Town of View Royal Committee of the Whole Meeting Agenda
Meeting agenda for the October 10, 2023 Committee of the Whole, including items for Protective Services, Arts & Culture, Finance & Administration, Parks & Recreation, Environment, and Planning.
Town of View Royal Minutes of a Committee of the Whole Meeting Held on Tuesday, September 12, 2023
Minutes of the previous Committee of the Whole meeting covering various municipal issues including RCMP updates, animal control, and cannabis retail license fees.
Building Permit & Revenue Report September 2023
Monthly statistical summary of building permit values, counts, and revenue generated in September 2023.
Budget Variance and Projects Update Report to September 30, 2023
Financial update providing results of operations and progress on capital and non-core projects through the third quarter of 2023.
Schedule A – 2023 Consolidated Budget Variance
Tabular consolidated budget variance showing YTD actuals versus total 2023 budget for revenue and expense categories.
Schedule B – 2023 Non-core Projects
Detailed breakdown of non-core project budgets, actual expenditures, and variances.
Schedule C – 2023 Capital Projects
Detailed breakdown of capital project budgets, actual expenditures, and estimated completion dates.
Fleet Vehicle and Equipment Replacement Plan Update
20-year plan for municipal and fire vehicle replacements, identifying inventory, condition, and funding requirements.
Appendix A Current Fleet Vehicle Listing
Comprehensive list of the Town's 25 fleet vehicles and their current mechanical condition.
Appendix B Fleet Replacement Plan – 5-year excerpt
Financial forecast for vehicle replacements from 2023 through 2028, detailing funding sources.
Financial Plan Review – Transportation Services
Historical and prospective review of Transportation Services' budget, revenue, and expenses as part of the five-year planning cycle.
2024-2028 Financial Planning Calendar
Timeline of events for the adoption of the five-year financial plan, including budget workshops and public engagement.
Schedule A Operating Revenue (Transportation Services)
Statistical charts showing revenue sources for Transportation Services from 2019 to 2023.
Schedule B Operating Expense (Transportation Services)
Statistical charts showing operating expenses by service area (Roads, Administration, Drainage) for 2019-2023.
Presentation: Financial Plan Review - Transportation Services
Visual presentation summarizing the financial review of the Transportation Services department.
Action List Update – 3rd Quarter Report
Cover report presenting the current quarterly list of resolutions requiring staff action.
Council Committee's FOLLOW UP ACTIONS LIST
28-page detailed tracking table of municipal projects and Council resolutions including status, responsible staff, and comments.
CAO Update Report
Update from the Chief Administrative Officer on significant Town Hall events, including the completion of the Helmcken Road mural and administrative achievements.
Notice of Motion: Candidates in Future Elections - Councillor MacKenzie
Request to add an item to the agenda regarding strategies to promote diversity among candidates in future elections.
Parks Space for Commercial Use Staff Report
Evaluation of potential Town parks to host commercial activities such as food trucks and outdoor fitness classes, including a SWOT analysis of top locations.
Urban Forest Strategy Terms of Reference Staff Report
Request for Council approval of the Terms of Reference to initiate the Request for Proposal process for an Urban Forest Strategy.
Town of View Royal - Terms of Reference Project: Urban Forest Strategy (Project N-074)
Technical scope of work for the Urban Forest Strategy, outlining objectives, baseline analysis requirements, and deliverables.
Project Summary: Urban forestry strategy N-074
Financial project overview for the Urban Forest Strategy under the 2023-2027 Financial Plan.
Secondary Suite Type 1 and Type 2 Permits Staff Report
Proposal to eliminate annual Type 1 permit requirements and double Type 2 permit fees to encourage suites to be brought up to modern building codes.
Secondary Suites Permit Bylaw No. 601, 2005
The Town's consolidated bylaw regulating the permit requirements and issuance criteria for secondary suites.
Fees and Charges Bylaw No. 958, 2016
Comprehensive bylaw regulating fees for all municipal services including licensing, building permits, and public works.
Municipal Ticket Information Bylaw No. 643, 2007
Governing bylaw for municipal ticketing, including schedules for fine amounts across various town regulations.
Presentation: Secondary Suite Permit Program
Slide deck overviewing the secondary suite permit program proposed changes.
Residential Development Update Report
Quarterly update on major residential developments currently under construction or approved by Council.
Presentation: Residential Development (Major Projects) Update
Visual overview and map identifying the location and unit counts of large residential housing projects.
Parking Review Terms of Reference Staff Report
Draft Terms of Reference for a comprehensive review of the Town's off-street parking regulations.
Attachment A: Off-street Parking Review Project Summary (N-099)
Financial and background summary for the off-street parking review project.
Correspondence: Linda Pakos regarding Secondary Suite Permit Fees
Letter from a resident opposing the proposed 100% fee increase for Type 2 secondary suite permits.