Town of View Royal Committee of the Whole Meeting Agenda
Agenda and table of contents for the Committee of the Whole meeting on July 13, 2021, including instructions for electronic participation.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, JULY 13, 2021 @ 3:30 PM VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. The afternoon portion of the meeting will be live webcast commencing at 3:30 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see the information below:
Phone: 778-402-9227 and use Conference ID: 889 064 654#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, July 13, 2021 for inclusion in the July 13, 2021 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
CALL TO ORDER (Mayor Screech)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held June 8, 2021 (Pg.8 - 14)
PETITIONS & DELEGATIONS a) R. Sansom, on behalf of B. Baker, owner, Re: Reinstate the Residential Component of C-7 Zone for 1720 Wilfert Road (Pg.15 - 25)
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES - Councillor Lemon, Chair
6.1.1 Chair's Report 6.1.2 Business Arising from Previous Minutes 6.1.3 New Business a) Parking in the Thetis Lake Area - Councillor Kowalewich (Pg.26) 6.1.4 Reports
STAFF REPORTS a) West Shore RCMP Update 1. Letter dated June 11, 2021 from Supt. T. Preston, Officer in Charge, West Shore RCMP, Re: 2021-2022 West Shore RCMP Annual Performance Plan (Pg.27 - 29) b) Public Safety Report for May - June 2021 1. Report dated July 8, 2021 from the Director of Protective Services (Pg.30 - 37)
Staff Recommendation: THAT the report dated July 8, 2021 from the Director of Protective Services titled "Public Safety Report for May - June 2021" be received for information.
6.2 FINANCE & ADMINISTRATION - Mayor Screech, Chair
6.2.1 Chair's Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports
STAFF REPORTS a) Procedure Bylaw No. 677, 2007, Upcoming Amendment for Electronic Meetings 1. Report dated July 7, 2021 from the Director of Corporate Administration (Pg.38 - 41)
Staff Recommendation: THAT, in anticipation of Provincial government regulation that will amend the Community Charter and in support of a hybrid Council meeting model, the Committee recommend to Council that:
- the required amending bylaw to Procedure Bylaw No. 677, 2007 to facilitate electronic regular and committee meetings and public hearings be prepared; and
- the Advisory Committees continue to meet electronically on the Microsoft Teams Meeting platform until the COVID-19 pandemic is declared over in British Columbia when their meetings can once again be held fully in person.
b) Budget Variance and Projects Update Report to June 30, 2021 1. Report dated July 6, 2021 from the Director of Finance (Pg.42 - 52)
Staff Recommendation: THAT the report dated July 6, 2021 from the Director of Finance titled "Budget Variance and Projects Update Report to June 30, 2021" be received for information. 2. Budget Variance and Projects Update Dashboard
c) 2019-2022 Strategic Plan Update 1. Report dated July 7, 2021 from the Executive Assistant (Pg.53 - 73)
Staff Recommendation: THAT the report dated July 7, 2021 from the Executive Assistant titled "2019-2022 Strategic Plan Update" be received for information.
d) Action List Update - 2nd Quarter 1. Report dated July 7, 2021 from the Executive Assistant (Pg.74 - 94)
Staff Recommendation: THAT the report dated July 7, 2021 from the Executive Assistant titled "Action List Update - 2nd Quarter" be received for information.
e) CAO Report 1. Report dated July 8, 2021 from the Chief Administrative Officer (Pg.95 - 101)
Staff Recommendation: THAT the report dated July 8, 2021 from the Chief Administrative Officer titled "CAO Report" be received for information.
COMMITTEE REPORTS OTHER REPORTS
6.2.4 New Business
CORRESPONDENCE a) Email dated July 12, 2021 from C. Blanchard, Re: CAO Report (Pg.102)
CLOSED MEETING RESOLUTION
EVENING BREAK
Please note, due to the COVID-19 pandemic, the Town Hall has limited access at this time and for the protection of the community, Council and staff, this meeting will be held without the public present under the Province's Ministerial Order No. M192. The evening portion of the meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:
Click here to view the live webcast
If you would like to participate in the meeting by phone, please see information below:
Phone: 778-402-9227 and use Conference ID: 889 064 654#
You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, July 13, 2021 for inclusion in the July 13, 2021 agenda.
If you have any questions, please contact the Administration Department at 250-479-6800.
8.1 CALL TO RECONVENE 8.2 PETITIONS & DELEGATIONS 8.3 PUBLIC PARTICIPATION PERIOD
- BUSINESS ITEMS
9.1 PARKS, RECREATION, ENVIRONMENT - Councillor Rogers, Chair
9.1.1 Chair's Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS a) Chilco Park Secure Off-Leash Dog Area 1. Report dated July 7, 2021 from the Engineering Clerk (Pg.103 - 136)
Staff Recommendation: THAT the report dated July 7, 2021 from the Engineering Clerk titled "Chilco Park Secure Off-Leash Dog Area" be received for information.
COMMITTEE REPORTS OTHER REPORTS
9.1.4 New Business a) Water Fountain in View Royal Park and Water Bags for Trees - Councillor Rogers 1. Email dated July 4, 2021 from Councillor Rogers, Re: Water Fountain in View Royal Park and Water Bags for Trees (Pg.137 - 138)
9.2 PLANNING & DEVELOPMENT - Councillor Mattson, Chair
9.2.1 Chair's Report 9.2.2 Business Arising from Previous Minutes 9.2.3 Reports
STAFF REPORTS a) Development Permit No. 2021/10 - 298 Island Highway 1. Report dated July 8, 2021 from the Senior Planner (Pg.139 - 216)
Staff Recommendation: THAT the report dated July 8, 2021 from the Senior Planner titled "Development Permit No. 2021/10 - 298 Island Highway" be received for information.
b) 2020 Climate Action Revenue Incentive Program and End of Program 1. Report dated July 8, 2021 from the Senior Planner (Pg.217 - 225)
Staff Recommendation: THAT the report dated July 6, 2021 from the Senior Planner titled "2020 Climate Action Revenue Incentive Program and End of Program" be received for information.
c) Off-Street Parking Review 1. Report dated July 7, 2021 from the Community Planner (Pg.226 - 246)
Staff Recommendation: THAT the report dated July 7, 2021 from the Community Planner titled "Off-Street Parking Review" be received for information.
COMMITTEE REPORTS OTHER REPORTS
9.2.4 New Business a) Incentive for Installation of Heat Pumps - Councillor Mattson 1. Email dated July 8, 2021 from Councillor Mattson, Re: Incentive for Installation of Heat Pumps (Pg.247) b) Oil/Gas to Heat Pumps Campaign - Councillor Lemon 1. Email dated July 8, 2021 from Councillor Lemon, Re: Oil/Gas to Heat Pumps Campaign (Pg.248) c) City of Courtenay - UBCM Resolution: Help Cities Lead - Councillor Mattson 1. Email dated July 8, 2021 from Councillor Mattson, Re: City of Courtenay - UBCM Resolution: Help Cities Lead (Pg.249 - 251)
9.3 PUBLIC WORKS & TRANSPORTATION - Councillor Kowalewich, Chair
9.3.1 Chair's Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports
STAFF REPORTS COMMITTEE REPORTS OTHER REPORTS
9.3.4 New Business a) Sewer Capacity - Councillor Mattson 1. Email dated July 6, 2021 from Councillor Mattson, Re: Sewer Capacity (Pg.252)
CORRESPONDENCE a) Email dated June 12, 2021 from D.B. Olmstead, 39 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.253 - 256) b) Email dated June 11, 2021 from J. & C. Pero, 51 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.257 - 260) c) Email dated June 11, 2021 from E. Penner, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.261) d) Email dated June 11, 2021 from E. Adkins, 48 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.262) e) Email dated June 11, 2021 from D. Emrich, 16 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.263 - 265) f) Email dated June 10, 2021 from K. Tanaka, 15 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.266 - 269) g) Letter received June 10, 2021 S. & P. LeBlanc, 4 Newcastle Court, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.270 - 271) h) Email dated July 12, 2021 from P. Turner, 13 Cahilty Lane, Re: Proposed Off-Leash Dog Area in Chilco Park (Pg.272 - 273) i) Email dated July 13, 2021 from C. Blanchard, 101-290 Island Highway, Re: Heat Pump Rebates and Promotional Budget (Pg.274 - 278)
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, October 12, 2021 at 3:30 p.m.