Council Committee's Follow Up Actions List

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status
Council	2017-03-07	C-026-17	THAT staff finalize the draft Public Art Policy and forward to Council for consideration of approval.	Sarah Jones;	Administration	Complete. Approved June 15, 2021 by Council after consideration at two spring 2021 CoW meetings and May 2021 CDAC meeting.
Council	2018-01-23	C-017-18	THAT Council resolution C-95-17 be rescinded and be replaced with the following: THAT, upon receipt of written confirmation of concurrence from the owner of 494/498 Island Highway: The Town of View Royal purchase a road dedication of approximately 284.9m2 from the owner of 494/498 Island Highway for $68,407.15; the Town-initiated Zoning Bylaw amendment to establish a Floor Space Ratio for 494/498 Island Highway equivalent to the maximum buildable area available at the pre-road dedication lot size be brought forward for final reading consideration; and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m2 from the owner of 494/498 Island Highway; AND THAT the Town's authorized signatories execute the required documentation.	Kim Anema; Sarah Jones;	Administration	Complete; Zoning Bylaw 983 re. FSR adopted April 6, 2021; land transaction registered at LTSA.
Council	2018-11-20	C-133-18	THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood; AND THAT a report with options be subsequently provided to Council.	Paul Hurst;	Protective Services	Complete.
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg;	Engineering & Parks	In progress. Anticipated to be reviewed in fall of 2021. Either by the Town or by the Developer of Eagle's Nest as part of their development approval process. Staff have discussed with a traffic engineer, the Mackenzie interchange is now Complete from a traffic flow perspective. Review could occur in July but it would be more reliable data once Covid issues have been resolved as traffic is not currently typical with so many people still working from home. The cost to review the intersection and implement changes in the signalling would be approximately $6,000 if the Town chose to do the work.
Council	2019-05-07	C-072-19	THAT the Town write to the Lax Kw’alaams Band (formerly the Port Simpson Band) to determine whether the Lax Kw’alaams Band would like the totem pole located at Portage Inlet Linear Connector Park to be refurbished or remain as is.	Kim Anema;	Administration	Complete. Based on lack of response from the Lax Kw'alaams Band (formerly Port Simpson Band), allow totem pole to degrade back to its natural state. No further work required.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst;	Protective Services	In progress. Report pending.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster;	Administration	In progress. Report with options provided to Feb. 2021 Committee of the Whole meeting; bylaw being drafted.
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison;	Development Services	In progress. Report largely written but needs some tweaking.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase	Development Services	In progress. Initial report recieved by COW. Report to update Community Amenity Policy to implement recommendation in first report sent back to staff.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase	Development Services	In progress. Land Economics study suggests medical as a stand alone use is not viable. Significant constraint for many uses are the current parking requirements. Medical offices have a high parking demand (A GP can see 7 or more patients in an hour). Staff will continue to explore this use, and suggest that minor updates to existing commercial zones to allow for medical offices may be warranted.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Paul Hurst;	Protective Services	In progress. Report to be provided.
Council	2020-01-21	C-09-20	THAT staff prepare a report regarding the potential purchase of hybrid or electric fleet vehicles as replacements when required over time and report back to Council.	John Rosenberg;	Engineering & Parks	Complete. Electrical fleet vehicle Report received by Committee of the Whole on April 6, 2021
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Paul Hurst; Dawn Miles	Protective Services	In progress. Collection of background information.
COW	2020-02-19	Direction	Staff will develop a Police Operating Reserve policy to guide future reserve contribution levels.	Dawn Christenson;	Finance	Assigned.
Council	2020-03-03	C-37-20	THAT the Town of View Royal enter into the December 3, 2019 Licence of Occupation Agreement with the BC Transportation Financing Authority substantially in the form attached to the March 3, 2020 In-Camera Council agenda; AND THAT the Town’s authorized signatories execute this agreement.	Kim Anema;	Administration	In progress. Pending BC Transit development plan.
Council	2020-05-19	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	John Rosenberg;	Engineering & Parks	In progress. Contract sent.
Council	2020-06-02	C-75-20	THAT the letter dated June 1, 2020 from D. McDaid, Re; Chilco Park be referred to staff to bring back a report to Council that will describe a process to ensure that, once the current restrictions on gatherings have eased, public engagement be solicited regarding the request for Chilco Park to be designated an off-leash area for dogs.	John Rosenberg;	Engineering & Parks	In progress. Chilco Dog Park survey Complete. Report coming to Committee of the Whole July 13, 2021.
Council	2020-09-22	C-97-20	THAT a new Community Climate Action Plan be commissioned for 2021 as a sustainable neighbourhood action plan that will include sustainability goals, specific targets, actions and an implementation and monitoring strategy; AND THAT the Town commit the following toward the costs of this initiative: •$70,000 from its budget, of which up to $35,000 may be funded by a grant; In-kind contributions valued at $10,000; AND FURTHER THAT staff apply for the Federation of Canadian Municipalities’ “Sustainable Neighbourhood Action Plan” grant for the Community Climate Action Plan.	Jeff Chow	Development Services	In progress. Grant application was not successful. RFP2021/02 for Community Climate Action Strategy issued June 21, 2021, to close July 12, 2021.
Council	2020-10-06	C-104-20	THAT the Town adopt a policy that bans the use of anticoagulant rodenticides municipal properties; AND THAT staff communicate to residents and businesses the harmful impacts of anticoagulant rodenticides and the availability of ecologically sustainable alternatives; AND THAT, with a view to increasing protection for wildlife, a letter be sent to the Minister of Environment and Climate Change Strategy requesting a Province wide ban on the use of anticoagulant rodenticides; AND FURTHER THAT the Town use humane practices for pest control on municipal properties.	Sarah Jones; Jennifer Cochrane; John Rosenberg;	Administration; Engineering & Parks	In progress. Letter from Mayor Screech sent Nov. 30, 2020; policies from other municipalities being sought.
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Lindsay Chase	Development Services	In progress. Met with owners reps from 2 Hospital Way. Meeting with CRD on Feb 12 to understand what mechanism might be used. Research indicates this a SRW for both CRD and Fortis. Owners of Hospital Way site are considering future of site and they are not able to consider SRW until that assessment is complete.
Council	2020-12-01	C-125-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-05-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement
Council	2020-12-01	C-126-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-06-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-127-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-07-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-128-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-08-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-129-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-09-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-130-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-10-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-131-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-11-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-132-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-12-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2020-12-01	C-133-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-13-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	In progress. Pending project commencement.
Council	2021-01-19	C-05-21	THAT bird friendly design guidelines be referred to the Official Community Plan process for consideration with the review of development permit areas; AND THAT options for incorporation of bird friendly design be considered for developments where possible in advance of that OCP review.	Lindsay Chase	Development Services	In progress. Information on Bird Friendly guidelines from other places being collected and assessed for inclusion in Design Guidelines for Form and Character Development Permit Areas.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be Complete for the intersection of Shoreline Drive and Island Highway.	John Rosenberg;	Engineering & Parks	In progress. Staff have started the process by engaging a traffic engineer to review the process. Traffic volumes will be collected September 2021 when school is back in session
Council	2021-03-02	C-22-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	In progress. Waiting for approval.
Council	2021-03-02	C-23-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Social Services Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	In progress. Waiting for approval.
Council	2021-03-02	C-24-21	THAT staff prepare the 2021-2025 Financial Plan with a property tax increase of 4.5% for 2021.	Dawn Christenson;	Finance	Complete. Financial Plan Bylaw 1071 adopted on May 4, 2021.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once Complete, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones;	Administration; Finance	In progress. Grant in aid applied to building permit fees; legal agreement to be prepared closer to building occupancy.
Council	2021-03-16	C-29-21	THAT the following 2021 Grants in Aid be approved by waiving the funding amount limitation in Policy No. 1600-012 (Grants in Aid) for 2021 only: •Crisis Intervention and Public Information Society of Greater Victoria - $1,000 Complete 4/23/2021 •Greater Victoria BMX Society - $500 Complete 4/23/2021 •Greater Victoria Crossing Guards Association - $23,550, contingent on confirmation of fee per crossing guard in 2019, 2020 and 2021 •Juan de Fuca Senior Citizens Association - $2,300 Complete 4/23/2021 •Peninsula Streams Society (Portage Inlet Beach Nourishment Project) - $7,500 Complete 4/23/2021 •The Bike Victoria Society - $500 Complete 4/23/2021 •Vancouver Island South Film and Media Commission - $1,000 Complete 4/23/2021 •Victoria Sexual Assault Centre - $2,000 Complete 4/23/2021 •View Royal Reading Centre - $30,000 4/27/2021 chq & letter mailed(Mayor to send 2nd letter and cc Finance) •Wounded Warrior Run BC - $1,000 AND THAT the 2021-2025 Financial Plan include the total of $87,350 for grants in aid; AND FURTHER THAT $4,600 be added for allocation later in 2021, funded from the contingency budget.	Dawn Christenson; Sarah Morgan	Finance	Complete; Cheques prepared 4/23/2021 for all but Victoria Crossing Guards - see C-56-21 for revised amount
Council	2021-03-16	C-30-21	THAT the 2021-2025 Financial Plan contribution for West Shore Parks and Recreation Skatepark be amended to $68,000 in 2022, funded from Casino revenue.	Dawn Christenson;	Finance	Complete. Contribution and funding source included in the 2021-2025 Financial Plan.
Council	2021-03-16	C-31-21	THAT staff bring forward the 2003 consultant report titled “An Administrative Work Plan for the Town of View Royal” and examples of other committee governance structures from other municipalities.	Sarah Jones;	Administration	In progress. Examples from other municipalities being sought.
Council	2021-03-16	C-33-21	THAT the email dated March 1, 2021 from D. Fownes, Re: Parking on Jedburgh Road be referred to Bylaw Enforcement.	Paul Hurst;	Protective Services	Complete.
Council	2021-04-06	C-37-21	THAT Development Permit No. 2021/01 be approved as per the report dated March 30, 2021 from the Community Planner titled “Environmental Development Permit NO. 2021/01 – Shoreline and Natural Watercourse Development Permit Area – 275 Kerwood Street”; AND THAT the following variances to Zoning Bylaw No. 900, 2014 be included as part of Development Permit No. 2021/01: •variance to the prohibition on retaining wall constructed within the setback from the natural boundary to the sea; •variance to the setback for the boathouse, ramp and float structures from 15m to 0m; •variance to the maximum height of retaining wall from 1.2m to 1.52m.	James Davison;	Development Services	Complete.
Council	2021-04-06	C-38-21	THAT Development Variance Permit No. 2021/01 be approved as per the report dated March 30, 2021 from the Community Planner titled “Development Variance Permit No. 2021/01 – 2887 Pallisier Avenue”; AND THAT Development Variance Permit No. 2021/01 include the following variance: •Variance to the required Daycare, Large parking requirement from three spaces to zero spaces within Zoning Bylaw No. 900, 2014.	James Davison;	Development Services	Complete.
Council	2021-04-06	C-39-21	THAT Development Permit No. 2021/02 be approved as per the report dated March 30, 2021 from the Community Planner titled “Environmental Development Permit and Mixed Residential Form and Character Development Permit No. 2021/02 – 2379 Lund Road”; AND THAT Development Permit No. 2021/02 include the following variances: •Variance to the definition of “Grade” from Section 2.2 Definition: From “Grade” means the weighted average of the existing grade or finished grade, whichever is lower, immediately adjoining or immediately below each exterior wall of a building, except: localized natural depressions, localized depressions no wider than 10m for vehicle entrances, or localized depressions no wider than 5m for pedestrian entrance To “Grade” is the finished grade as illustrated in the drawing from Associated Engineering entitled Figure 1-1 dated February 9, 2021 and submitted in support of the Development Permit No. 2021/02 application. •Variance to the combined height of a fence and retaining wall within a front yard and side yard in a residential zone from 2m to 3.2m as described in Section 4.8.1.	James Davison;	Development Services	Complete.
Council	2021-04-06	C-40-21	THAT, given the resolution of issues identified in the Building Official’s July 14, 2020 report, the following Council motion (C-21-21) be rescinded: THAT the matter of a Section 57 notice on title for 17 Eaton Avenue continue to be adjourned until September 7, 2021 provided the property owners, Mr. Seisan and Ms. Manshadi do not list the property for sale; AND THAT the owners diligently complete the work described in Building Permit 2573 to address the enclosed breezeway prior to September 7, 2021; AND FURTHER THAT the owners diligently pursue a satisfactory resolution of the outstanding issues related to two decks prior to September 7, 2021; AND THAT the matter of a Section 57 notice on title for 17 Eaton Avenue, as described in the Building Official’s July 14, 2020 report, be concluded.	Paul Hurst;	Protective Services	Complete.
Council	2021-04-06	C-41-21	THAT staff report back to Council regarding a public engagement process on council size.	Sarah Jones;	Administration	Assigned.
Council	2021-04-06	C-42-21	THAT efforts to replace oil furnace with heat pumps be referred to the Climate Action Strategy.	Lindsay Chase	Development Services	Assigned.
Council	2021-04-06	C-43-21	THAT recommendation PREAC-03-21 from the Parks, Recreation and Environment Advisory Committee regarding the consideration of including food security guidelines in multi-family development permit areas as part of the Official Community Plan review be referred to staff.	Lindsay Chase	Development Services	Assigned.
Council	2021-04-06	C-44-21	THAT, pending final details, the Town of View Royal agrees in principle to participate in the District of Saanich’s Speed Reduction Pilot Project.	John Rosenberg;	Engineering & Parks	Assigned.
Council	2021-04-06	C-45-21	THAT staff prepare a report regarding a bylaw to regulate the provision of checkout bags and that includes a public outreach component, based upon the Township of Esquimalt’s and other examples.	Sarah Jones;	Administration	Assigned.
COW	2021-04-13	Direction	Report regarding Five-Year Financial Plan targets to the September Committee of the Whole meeting.	Dawn Christenson;	Finance	In progress. Will prepare for the September CoW meeting.
COW	2021-04-13	Direction	Amend the Community Amenity Contribution policy to include a.) an affordable housing amenity contribution and b.) opportunities to negotiate housing amenities for larger projects.	Jeff Chow	Development Services	In progress. Report to amend CAC policy sent back to staff for presentation to next CDAC meeting in September 2021.
Council	2021-04-20	C-46-21	THAT Development Permit No. 2021/01 be approved as per the April 15, 2021 report from the Senior Planner titled “Development Permit Application No. 2021/01 – 1950 West Park Lane – Phase 3”; AND THAT Development Permit No. 2021/01 include approval of a variance to the definition of grade from “the weighted average of the existing grade or the finished grade, whichever is lower” to “the average finished grade as designated in the November 20, 2020 Plans prepared by Java Designs”; AND FURTHER THAT Development Permit No. 2021/01 include the following conditions: 1. Environmental impacts and mitigation measures including steep slope and interface fire hazard management be implemented in accordance with Development Permit No. 2019/02. 2. Landscape planting and irrigation is to be installed in accordance with current BCSLA/BCNTA standards. 3. A security deposit for hard and soft landscaping is required prior to building permit issuance. 4. The security deposit of $50,000 provided in Development Permit No. 2019/02 to address any unsafe conditions or damage to the natural environment apply to works authorized in this development permit. 5. This development permit does not authorize any retaining walls over 1.2m in height.	Jeff Chow	Development Services	Complete.
Council	2021-04-20	C-47-21	THAT the 2021-2025 Financial Plan be approved in principle, as amended.	Dawn Christenson;	Finance	Complete. Financial Plan Bylaw 1071 adopted on May 4, 2021.
Council	2021-04-20	C-48-21	THAT, instead of the usual Canada Day events scheduled at Craigflower Manor for the public that the Town supports, Canada Day 2021 be recognized through a photo contest and tree kit giveaway.	Sarah Jones;	Administration	Complete. 500 Red Maple tree kits handed out to residents and photo contest promoted and won by resident, C. Blanchard.
Council	2021-04-20	C-49-21	THAT a tax rates bylaw be prepared for 2021 based on the multiples presented in Scenario D with the exception that the tax rate multiple for Recreation/Non-profit (Class 8) be set at 5.1.	Dawn Christenson;	Finance	Complete. Tax Rates Bylaw 1072 adopted on May 11, 2021.
Council	2021-04-20	C-50-21	THAT the email dated February 9, 2021 from S. Johnstone, Re: Dogs in Off-leash Parks be referred to staff to prepare a report on the on-leash and off-leash areas in Town parks.	John Rosenberg;	Engineering & Parks	Assigned.
Council	2021-04-20	C-51-21	THAT the proposed amendments to the Traffic Calming Policy No. 5200-016 as shown in the Engineering Clerk’s report dated April 1, 2021 entitled “proposed Amendment to Traffic Calming Policy No. 5200-016” be approved.	Julie Paterson; Jennifer Smith	Administration; Engineering & Parks	Assigned.
Council	2021-04-20	C-52-21	THAT the Town provide a grant-in-aid for the replacement of playground equipment at View Royal Elementary School to the View Royal Elementary PAC in the amount of $7,600. Cheque 5989 issued June 4, 2021	Dawn Christenson; Sarah Morgan	Finance	Complete June 4, 2021.
Council	2021-04-20	C-53-21	THAT the Town write a letter of support to Min. Conroy, Ministry of Forests, Lands, Natural Resource Operations and Rural Development, regarding a moratorium on recreational wolf hunting on Vancouver Island.	Elena Bolster;	Administration	Complete.
Council	2021-05-04	C-54-21	THAT the audited 2020 Consolidated Financial Statements be approved.	Dawn Christenson;	Finance	Complete.
Council	2021-05-04	C-55-21	THAT Development Permit No. 2021/04 be approved as per the April 28, 2021 report from the Senior Planner titled “Development Permit Application No. 2021/04 – 7 Erskine Lane”; AND THAT Development Permit No. 2021/04 include variances to the provisions of Zoning Bylaw No. 900, 2014 for the following: a.Maximum building height of a building from 13.5m to 17.0m b.Minimum front lot line setback from 7.5m to 6.8m c.Minimum rear lot line setback from 7.0m to 6.5m d.Maximum projection of a balcony into a required setback from 0.5 m to 1.2m e.Maximum width of a balcony projection into a required setback from 2.0m to 4.5m f.Maximum width of sunlight control projections per building face from 4.0m to 11.0m g.Maximum height of a fence on top of a retaining wall from 2.0m to 4.3m; AND THAT Development Permit No. 2021/04 include variances to the provisions of Subdivision and Development Servicing Bylaw No. 985, 2017 to facilitate potential modifications to the road frontage of this property: •Variance to requirements for shared travel lanes to permit a separated bicycle lane. •Variance to requirements for pocket parking to permit a parking island within a cul-de-sac bulb.	Jeff Chow	Development Services	Assigned.
Council	2021-05-04	C-56-21	THAT a 2021 Grant in Aid be approved for the Greater Victoria Crossing Guards Association in the amount of $21,612.57. Payment made June 4 electronic funds transfer 00327-0014	Dawn Christenson; Sarah Morgan	Finance	Complete June 4, 2021
Council	2021-05-04	C-57-21	THAT the Microsoft Teams Live Event chat feature be used only for Public Hearings; AND THAT the October 20, 2020 resolution to address Ministerial Order No. M192 provisions be replaced with the following: THAT, pursuant to Ministerial Order No. M192 of the Minister of Public Safety and Solicitor General passed June 17, 2020, Council authorizes, until there are changes to the restrictions on gatherings and social distancing requirements, all open meetings shall be conducted without members of the public present; AND THAT openness, transparency, accessibility, and accountability of these meetings are ensured through the following means: 1.live webcasting to see and hear Council meetings, Committee of the Whole meetings, and Public Hearings available through a link on the Town of View Royal website; 2.participation in and attendance at Council and Committee of the Whole meetings via real-time telephone conference for Public Participation and Question Period; 3.participation in and attendance at Public Hearings via real-time telephone conference and the chat feature; 4.participation in and attendance at Board of Variance meetings via real-time telephone conference; 5.attendance at Advisory Committee meetings via real-time telephone conference; 6.provision of a newspaper notice of Council and Committee of the	Sarah Jones;	Administration	Complete. While instituted because of MO No. 192, these provisions will be re-examined for retention when the Town is able to re-open Chambers for in-person Council meetings to facilitate a hybrid meeting model to ensure openness, transparency, accessibility, and accountability.
Council	2021-05-04	C-58-21	THAT a letter be sent to the Minister of Forests, Lands, Natural Resource Operations and Rural Development expressing concern for the logging of old growth forests.	Elena Bolster;	Administration	Complete. Letter sent 05-05-21.
Council	2021-05-04	C-59-21	THAT Council consent to the Capital Regional District adopting Bylaw No. 4375, “Liquid Waste Management Core Area and Western Communities Service Loan Authorization Bylaw No. 2, 2020.	Elena Bolster;	Administration	Complete. Letter sent 05-07-21.
Council	2021-05-18	C-60-21	THAT Thetis Lake Park Emergency Response Services Cost Recovery Bylaw No. 1073, 2021 be referred back to staff to gather input from Capital Regional District and seek clarification on Section 2.0 provisions including applicability to only Thetis Lake park; retention of alcohol and drug references; evidentiary requirements; determination of one metre jump or dive height; and the ability to collect the user fee.	Paul Hurst;	Protective Services	In progress. In conversation with CRD. Will be revisited in Q1 of 2022.
Council	2021-05-18	C-61-21	THAT the Mayor write to the Minister of Public Safety expressing concern that COVID-19 related delays in the courts, along with COVID-19 related issues in our prisoner holding facilities, are resulting in difficulties that have a direct impact on our communities; AND THAT this letter be sent to all municipalities in the Capital Region.	Jennifer Cochrane;	Administration	Complete. Letter was sent June 2, 2021.
Council	2021-05-18	C-62-21	THAT the draft Public Art Policy No. 0100-053 be referred to the Community Development Advisory Committee.	Sarah Jones;	Administration	Complete. Public Art Policy was considered by CDAC at their May 25, 2021 meeting.
Council	2021-05-18	C-63-21	THAT a $1,000 grant in aid be provided to Spectrum Community School for their 2021 grad celebration. Cheque 5988 issued June 4, 2021	Dawn Christenson; Sarah Morgan	Finance	Complete June 4 2021
Council	2021-06-01	C-64-21	THAT Development Permit No. 2021/07 for 2820 Shoreline Drive be approved; AND THAT Development Permit No. 2021/07 include the following variance: •variance to the special setback to the natural boundary of the sea within Section 3.8.2a of Zoning Bylaw No. 900, 2014 from 15m to 12m.	James Davison;	Development Services	Complete.
Council	2021-06-01	C-65-21	THAT Development Variance Permit No. 2021/02 for 2 Governors Point Road be approved; AND THAT Development Variance permit No. 2021/02 include the following variance: •variance to the rear yard setback of the R-1: Detached Residential (Large Lot) zone within Section 8.1.4 of Zoning Bylaw No. 900, 2014 from 7.5m to 3.8m.	James Davison;	Development Services	Complete.
Council	2021-06-01	C-66-21	THAT staff prepare a report regarding the District of North Vancouver and the District of West Vancouver’s practices with respect to heat pumps in new single family and multi-family construction.	Jeff Chow	Development Services	Assigned.
Council	2021-06-01	C-67-21	THAT the Parks, Recreation and Environment Advisory Committee’s May 25, 2021 motion PREAC-05-21 regarding the request for the Town’s Climate Action Strategy to include incentives for conversions from existing oil and natural gas heating systems to electric heat pumps along with the PREAC-04-21 motion that recommends the establishment of a $50,000 budget from which to provide $3,000 grants for households towards this purpose be referred to staff.	Lindsay Chase	Finance	Assigned.
Council	2021-06-01	C-68-21	THAT the letter dated May 19, 2021 from Supt. T. Preston, Officer in Charge, West Shore RCMP, Re: Emergency Vehicle Pullout Locations be referred to staff for consideration of logistics, costs, and budget implications.	John Rosenberg;	Engineering & Parks	In progress. Staff met with RCMP traffic supervisor. solutions are being discussed, a future report will be forth coming to Committee of the whole.
Council	2021-06-01	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	James Davison;	Development Services	In progress.
Council	2021-06-15	C-70-21	THAT the Mixed Residential Form and Character Development Permit No. 2021/06 for 9 Erskine Lane be approved; AND THAT Development Permit No. 2021/06 include the following variances to Zoning Bylaw No. 900, 2014: •A variance to the height of retaining walls from 1.2m to 2m as per Section 4.8.9; •A variance to the required vehicle parking spaces from 436 to 370 as per Sections 5.10 Table 5.2 AND THAT all retaining walls on site are mortared walls as per Drawing PR 13 Proposed Materials from Thuja Architecture and Design and labelled “Retaining Wall – Large Concrete Block” as attached to the June 9, 2021 report from the Community Planner; AND THAT planting and pathway encroachment into the Town’s boulevard as illustrated on Drawing L1.3 from Lazzarin Svisdahl Landscape Architects be removed; AND FURTHER THAT any references to the car share program term in the “219 Covenant – Development Agreement” executed on January 15, 2021 be extended from two to five years.	James Davison;	Development Services	Assigned.
Council	2021-06-15	C-71-21	THAT Development Permit No. 2021/08 for 1910/1920 West Park Lane be approved; AND THAT Development Permit No. 2021/08 include the condition that a covenant be registered with a report from a geotechnical engineer that: 1. Confirms the site is safe for the use intended; and 2. Sets out requirements for periodic inspection of cut slopes and all retaining walls over 1.5m; AND THAT Development Permit No. 2021/08 include variances to provisions of Zoning Bylaw No. 900, 2014 for the following: 1. Variance to the height of a fence (on top of a retaining wall) in the flanking yard from 1.2m to 6.0m; and 2. Variances to the height of retaining walls from 2.0m to 4.6m and to the combined height of a fence on a top of a retaining wall from 2.0m to 6.0m; AND FURTHER THAT Development Permit No. 2021/08 be issued following: 1. Submission to the Building Official of sealed copies of the design plan and field review reports prepared by a geotechnical engineer for all retaining structures greater than 1.5 metres in height; and 2. Acceptance of the work by the Building Official.	Jeff Chow	Development Services	Complete.
Council	2021-06-15	C-72-21	THAT the contract for the 2021 Official Community Plan Review be awarded to EcoPlan International for a total cost of up to $125,611.	Lindsay Chase	Development Services	Assigned.
Council	2021-06-15	C-73-21	THAT draft Public Art Policy No. 0100-053 be approved with the following amendments a.) generification of Council, community, and staff representatives to Selection Panels and b.) reduction from “acquisitions anticipated to cost $75,000 and over” to those “$50,000 and over” to trigger the appointment of a Selection Panel; AND THAT Purchasing Policy No. 1600-021 be amended to include a specific component for public art acquisition.	Sarah Jones; Dawn Christenson;	Administration; Finance	Complete. Amendments to Public Art and Purchasing Policies Complete.
Council	2021-06-15	C-74-21	THAT the report dated June 2, 2021 from the Senior Planner titled “Community Amenity Contributions Policy Amendment – Affordable Housing” be referred to the Community Development Advisory Committee.	Alex Heimburger	Engineering & Parks	In progress.
Council	2021-06-15	C-75-21	THAT should the Town’s request to the Minister of Municipal Affairs to reverse the 2021 property taxes for 1801 Admirals Road not be approved, the Town consider granting the general municipal portion of the 2021 property taxes ($31,445.91) for 1801 Admirals Road back to the Victoria Highland Games Association in 2022.	Dawn Christenson;	Finance	Assigned. Waiting for response from Ministry.

Council Committee's Follow Up Actions List

Council Committee's FOLLOW UP ACTIONS LIST (non confidential items)

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