Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Comments
Council	2/19/2019	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	Ben Lubberts	Engineering & Parks	This was reviewed as part of the 3 Helmcken's development permit requirements. Some recommendations have been presented in 3 Helmcken's traffic impact assessment. Furthermore, the District of Saanich's 2022-2026 Financial Plan indicates that Saanich will be conducting a review of the Wilkinson/Interurban intersection. Once (1) the review / analysis of this intersection is complete, (2) View Royal staff review the recommendations of 3 Helmcken's traffic impact assessment, and (3) completion or near completion of the View Royal's active transportation network plan, engineering may include improvements into next year's budget.
Council	2/18/2020	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Laura Busby; Jim Henly	Protective Services	In progress.
Council	5/19/2020	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	Ivan Leung	Engineering & Parks	Contract review is in progress
Council	11/3/2020	C-116-20	have agreement in principle from owners of 2 hospital way. Next step is to work with CRD and hospital was owners to develop SRW document. Pathway unlikely to be formally opened during construction due to public safety concerns.	Ivan Leung	Development Services	In progress.
Council	2/16/2021	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	Ben Lubberts	Engineering & Parks	In progress. Staff have engaged a traffic engineer to review the intersection, and have engaged ICBC with respect to the safety audit. The draft consultant report is being reviewed by staff.
Council	3/16/2021	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones	Administration; Finance	In progress. Grant in aid applied to building permit fees; legal agreement to be prepared closer to building occupancy. Discussed with J. Maxwell Oct. 2022.
Council	6/1/2021	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	Stirling Scory	Development Services	This item has been added to Development Services work plan for 2022-23. Research will be undertaken in 2022 with reports and recommendations coming forward in 2023.
Council	10/19/2021	C-112-21	THAT staff report at a future date on off-leash park and playground opportunities in the central and east Burnside Neighbourhood and the west Hospital Neighbourhood.	Ivan Leung	Engineering & Parks	Staff engaged with the local neighbourhood working group of the Burnside Watkiss area.
Council	11/2/2021	C-115-21	THAT Development Permit No. 2021/10 be approved as per the October 29, 2021 report from the Senior Planner titled “Development Permit 2021/10 – 298 Island Highway” subject to Environmental Management Act requirements; AND THAT Development Permit No. 2021/10 include variances to provisions of Zoning Bylaw No. 900, 2014 for the following: 1. variance to the percentage of total parking spaces to be small car spaces in Section 5.5.3 from 30% to 60%; and 2. variance to the number of commercial loading spaces in Section 5.10, Table 3 from two to one. AND FURTHER THAT Development Permit No. 2021/10 include the following conditions: 1. a covenant is to be registered prior to building permit issuance to secure the following: a. commercial parking spaces to be available for shared use by visitors during non-business hours b. proposed communal rooftop deck not to be used between the hours of 10:00 pm and 7:00 am to avoid any excess noise; 2. proposed encroachments are to be addressed prior to building permit issuance, at the applicant’s cost; 3. a 3 m x 3 m corner cut at the Island Highway/Helmcken Road intersection is to be dedicated as road prior to building permit issuance; 4. exterior lighting is to be “dark skies friendly”; and 5. a security deposit for onsite landscaping is to be provided prior to building permit issuance.	Jeff Chow	Development Services	Complete.
Council	11/16/2021	C-123-21	THAT in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan.	Stirling Scory	Development Services	Report brought to COW in July. Work on amendment bylaw regarding notification methods in progress. Reports on further delegation will be brought forward November/December.
Council	1/18/2022	C-07-22	THAT the recommendation from the November 23, 2021 Parks, Recreation and Environment Advisory Committee meeting (PREAC-11-21) regarding removal of invasive species (ivy) from trees be referred to staff.	Ivan Leung	Engineering & Parks	Currently consulting with the Town's Tree Protection Bylaw Arborist.
Council	2/1/2022	Direction	That the letter dated January 26, 2022 from J. Clancy, 450 View Royal Avenue be forwarded to the Director of Engineering for response regarding the possibility for construction of a sidewalk along certain sections of View Royal Avenue.	Ivan Leung	Engineering & Parks	Complete. Staff responded back to the requester via mailed letter.
Council	2/15/2022	C-16-22	THAT the email dated February 9, 2022 from J. McCliggott be forwarded to a future Committee of the Whole meeting.	Ivan Leung	Engineering & Parks	Staff are reviewing the request for speed humps on Glentana Rd.
Council	3/1/2022	C-19-22	THAT the application for the 2022 Union of British Columbia Municipalities’ (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved.	Troy Mollin	Protective Services	In progress. Council approved application; waiting for approval from UBCM.
Council	4/19/2022	C-34-22	THAT Development Permit Application No. 2021/03 be approved as per the April 13, 2022 report from the Senior Planner titled “Development Permit Application No. 2021/03 – 221 Atkins Road”; AND THAT Development Permit Application No. 2021/03 include the following: 1. Development of the site is to be conducted in accordance with conditions stated in the Riparian Area Protection Regulation Assessment Report prepared by Tim Adam, Stantec Consulting, dated January 28, 2022. 2. Registration of a covenant to protect the Streamside Protection and Enhancement Area prior to approval of the subdivision. 3. Areas where storm water is to be conveyed downslope by pipe must be constructed and restored under the direction of a Qualified Environmental Professional and a geotechnical engineer. 4. A security deposit for landscaping and protection of the natural environment for an amount determined by a Qualified Environmental Professional must be provided prior to commencing alteration of land.	Jeff Chow	Development Services	Complete. Permit approved; in process for registration.
Council	4/19/2022	C-37-22	THAT the Advisory Committees continue to meet electronically on the Microsoft Teams meeting platform until at least December 31, 2022; AND THAT the December 31, 2022 date for Advisory Committee electronic meetings be re-evaluated in the fall of 2022.	Sarah Jones; Julie Paterson	Administration	Advisory Committee members surveyed in August 2022; responses reviewed and report being prepared; majority lean towards continuation of electronic meetings.
Council	5/3/2022	C-39-22	THAT Development Variance Permit No. 2022/01 be approved as per the April 26, 2022 report from the Senior Planner titled “Development Variance Permit No. 2022/01 - 34 Haagensen Court”; AND THAT Development Variance Permit No. 2022/01 include the following variance: · Variance to the length of a parking space within Section 5.5.1 of Zoning Bylaw No. 900, 2014 from 5.5m to 5.3m	Jeff Chow	Development Services	Complete. Permit approved; in process for registration.
Council	5/3/2022	C-43-22	THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. Bylaw No. 1093, 2022, a covenant be registered on the lands at 10 Erskine Lane for the following prior to issuance of a building permit to secure: 1. Provision of the following community amenity contributions prior to issuance of a building permit: a. For the first 30 residential units: i. A concrete sidewalk along the south side of Erskine Lane from the intersection of Watkiss Way to the site and from the site to the trail connection to the Galloping Goose Regional Trail at the southern end of Erskine Lane, and ii. an upgraded trail connection between the southern end of Erskine Lane and the Galloping Goose Regional Trail. b. For additional residential units beyond the first 30 units, a community amenity contribution of $4,000 per residential unit. 2. Road dedication along the entire frontage to meet the road allowance width required by Subdivision and Servicing Bylaw No. 985, 2017.	Jeff Chow	Development Services	Complete. Permit approved; in process for registration.
Council	6/7/2022	C-56-22	THAT Development Permit Application No. 2022/04 be approved as per the June 2, 2022 report from the Senior Planner titled “Environmental Development Permit No. 2021/04 – 53 Knollwood Road”; AND THAT Development Permit Application No. 2022/04 include the following conditions: 1. Work in the development permit area is to be: a. monitored by a Registered Professional Biologist; b. conducted in accordance with the report titled “Environmental Review for 53 Knollwood Road, Victoria, BC” prepared by Fish-KW Environmental, dated April 12, 2022; and c. concluded with a letter of completion from the Registered Professional Biologist indicating how the recommendations of the Environmental Review were met. 2. Areas where storm water is to be conveyed downslope by pipe must be constructed and restored under the direction of a Registered Professional Biologist and a geotechnical engineer; 3. Retaining walls and other slope stability works are to be designed by a geotechnical engineer, inspected and certified that they will be safe for the use intended in accordance with the “Proposed Retaining Walls & Pool” report prepared by Ryzuk Geotechnical dated November 16, 2021 with updated plans dated April 12, 2022; and 4. A security deposit for landscaping and protection of the natural environment must be provided prior to commencing alteration of land. AND FURTHER THAT Development Permit Application No. 2022/04 include the following variances: 1. Variance to Section 4.8.9 of Zoning Bylaw No. 900, 2014 to vary the maximum permitted height of retaining walls from 1.2m to 2.0m; and 2. Variance to Section 4.8.10 of Zoning Bylaw No. 900, 2014 to vary the minimum height to horizontal separation ratio for unreinforced walls from 1:2 to 1:1.5.	Jeff Chow	Development Services	Complete.
Council	6/7/2022	C-61-22	THAT Temporary Use Permit No. 2022/01 at 2 Hospital Way be approved with the following conditions: 1. Prior to commencing the deposit of gravel: a. A report from a geotechnical engineer is to be provided prior to commencing the deposit of gravel to provide recommendations on the proposed use of the site and to confirm that the site is safe for the use intended; and b. A $5000 road cleaning deposit is to be provided; 2. The Director of Engineering may require a paved apron to reduce the potential for soil migration and damage to the roadway; 3. The Director of Engineering may require a wheel wash if dust, mud or other nuisance materials are tracked onto the roadway; 4. No vehicular parking or equipment / material laydown is permitted within Statutory Right of Way 305909G, and that delineation and protection of this Statutory Right of Way is done to the satisfaction of the Capital Regional District; 5. No work within the public road allowance is authorized by this permit; and 6. A soil permit is required for the deposit of more than 20 cubic meters of soil within a twelve-month period.	Jeff Chow	Development Services	Complete.
Council	6/21/2022	C-62-22	THAT, in response to Rogers Communications’ proposed 33.0-metre tall monopole tower at the BC Housing Management Commission’s property located at 94 Talcott Road, the Town provide a letter of land use concurrence to Innovation, Science and Economic Development (ISED) Canada noting that: - the Town is satisfied with Rogers’ consultation process, as outlined in ISED’s Default Public Consultation Process; - the proposed design and location are acceptable; and - the Town has been consulted and concurs with the tower location; AND THAT, as the Town no longer receives a grant for the property at 94 Talcott Road, the Mayor write to the BC Housing Management Commission to request the Town be provided with a portion of the monopole tower lease revenue.	Jennifer Cochrane	Administration	Complete. A letter was sent to the ISED on June 27, 2022 and to BC Housing on July 4, 2022.
Council	6/21/2022	C-66-22	THAT the Town of View Royal participate in the Capital Regional District led Regional Public Electric Vehicle Charging Network project grant application to the Investing in Canada Infrastructure (ICIP) CleanBC Communities Fund grant program; AND THAT the Town of View Royal supply sites found in Attachment 1 of the June 9, 2022 Committee of the Whole report from the Senior Planner titled “Regional Public Electric Vehicle Charging Network Project Grant Application” to install four level 2 public EV charging stations.	Jeff Chow	Development Services	Complete
Council	6/21/2022	C-67-22	THAT the letter dated June 13, 2022 from Z. Cobb, Founder & CEO, Shorefast, Re: South Island Prosperity Project be forwarded to all Capital Regional District councils with a copy to the South Island Prosperity Project.	Jennifer Cochrane	Administration	Complete. The letter was sent July 4, 2022.
Council	7/19/2022	C-68-22	THAT Development Variance Permit No. 2022/02 for 280 Island Highway be approved as per the July 13, 2022 report from the Senior Planner; AND THAT Development Variance Permit No. 2022/02 include the following variances to requirements of Zoning Bylaw No. 900, 2014: 1. variance to the required number Class 1 (secure and covered) bicycle parking spaces within Section 5.5.1 of the bylaw from 37 to 24; and 2. variance to the required width of maneuvering aisles in an underground parking area within Section 5.7 of the bylaw from 6.7m to 5.5m.	Jeff Chow	Development Services	Follow up with applicant to confirm and inspect installation of bicycle parking racks
Council	7/19/2022	C-69-22	THAT Development Permit 2021/18 be approved as per the July 14, 2022 report form the Senior Planner titled “Development Permit 2021/18 - 2000 West Park Lane (West Park One)”; AND THAT Development Permit 2021/18 include the following variances: Development Permit 2021/08 to requirements of Zoning Bylaw No. 900, 2014: 1. Variance to the maximum the height of a retaining wall from 1.2m to 2m (Section 4.8.9) 2. Variance to the retaining wall vertical height to horizontal spacing from 1:1 to 1:0.75 (Section 4.8.10) 3. Variance to the front lot line setback from 6m to 5.5m (Section 13.23.1) 4. Variance to the rear lot line setback from 6m to 5.4m (Section 13.23.1) 5. Variance to the south side lot line setback from 4.5m to 4.1m (Section 13.23.1); AND FURTHER THAT Development Permit 2021/18 include the following conditions: 1. Roof top mechanical units are to be visually screened. 2. Site and building exterior lighting is to be dark skies friendly. 3. A security deposit for hard and soft on-site landscaping is required prior to building permit issuance. 4. Environmental impacts and mitigation measures including steep slope and interface fire hazard management be implemented in accordance with Development Permits 2019/02 and 2020/10. 5. The security deposit of $50,000 provided in Development Permit No 2019/02 to address any unsafe conditions or damage to the natural environment will apply to the works authorized in this development permit. AND FURTHER THAT the cedar coloured exterior cladding extend to the	Jeff Chow	Development Services	Applicant provided final plans Oct. 6, 2022, permit being prepared for issuance.
Council	7/19/2022	C-70-22	THAT the application for the 2022 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Extreme Heat Mapping, Assessment and Planning Grant be approved.	Troy Mollin	Protective Services	In progress.
Council	7/19/2022	C-71-22	THAT the proposed 2023-2027 Financial Planning Calendar be approved.	Dawn Christenson	Finance	Complete. The 2023-2027 Financial Planning Calendar will form the basis for the development of the next Financial Plan.
Council	7/19/2022	C-72-22	THAT the Annual Report for the Year Ended December 31, 2021 be adopted.	Jennifer Cochrane	Administration	Complete. The Annual Report was adopted by Council on July 19, 2022.
Council	7/19/2022	C-73-22	THAT the Mayor write to the Premier of British Columbia and Minister Farnworth to express support for the West Shore RCMP and the sub-regional policing model at that detachment and to request that no changes be mandated to this policing model without prior engagement involving the local government participants	Jennifer Cochrane	Administration	Complete. The letter was sent July 27, 2022.
Council	7/19/2022	C-74-22	THAT staff move forward with the Pedestrian Street Lighting Improvement project for both roundabouts on Helmcken Road and defer the improvements at Chilco Road/Lund Road intersection to 2023; AND THAT the 2022 Pedestrian Street Lighting Improvement project be award to Victoria Contacting and Municipal Maintenance Corporation (VCMMC) in the amount of $99,575 plus GST	Ivan Leung	Engineering & Parks	Complete. The project was awarded.
Council	7/19/2022	C-75-22	THAT the Mayor write to the City of Colwood noting that the Town objects to the designation of the West Shore Parks and Recreation lands; AND THAT, as the West Shore Parks and Recreation lands are owned by five municipalities, the owner municipalities should be included in land designation discussions rather than the West Shore Parks and Recreation Society Board	Jennifer Cochrane	Administration	Complete. The letter was sent July 27, 2022.
Council	7/19/2022	C-76-22	THAT a Public Hearing be scheduled for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1104, 2022 on September 6, 2022.	Stirling Scory	Development Services	Complete. Public hearing held September 6, 2022.
Council	9/6/2022	C-77-22	THAT Development Permit Application No. 2022-02 be approved as per the August 29, 2022, report from the Community Planner titled “Development Permit (Mixed Residential) 2022-02 – 167, 169, & 171 Island Highway”; AND THAT Development Permit Application No. 2022-02 include the following conditions: 1. Tree Permit: a. A Tree Permit be submitted prior to Building Permit that follows the Arborist Report provided by Talmack Urban Forestry, titled: “167, 169, & 171 Island Hwy, View Royal, BC: Construction Impact Assessment & Tree Management Plan; and 2. A security deposit of $338,112.00, at 120% of the quoted landscape works ($281,760.00) to be provided 3. That the owner, enter into an agreement with the Town of View Royal via a Licence to Occupy that allows access from the subject property from the rear property line to the edge of the existing path. The agreement shall stipulate that access is to be maintained by the Strata and the operation and use of such a path will indemnify the Town of any responsibility or liability. 4. That as part of the Building Permit application process, the following be provided prior to or at the time of Building Permit application: a. Stormwater Management Plan, b. Servicing Plans, c. Structural Engineered design, stamp, and approval of suspended parkade structure to hold the Town of View Royal’s fire truck fleet, d. Confirmation from a geotechnical engineer that the foundation work will not affect neighbouring properties, due to the proximity of the foundation walls to property line. AND FURTHER THAT Development Permit Application No. 2022-02 include the following variances: 1. Variance to Section 4.8.9 of Zoning Bylaw No. 900, 2014 to vary the maximum permitted height of retaining walls from 1.2 m to 3.0 m. 2. Variance to Section 3.7.2 (b) of Zoning Bylaw No. 900, 2014 to vary the maximum a balcony/open porch may project into the side yard setback from 0.5 m to 1.1 m. 3. Variance to Section 3.7.2 (b) of Zoning Bylaw No. 900, 2014 to vary the maximum width of a balcony may be on a building face from 2.0 m to 9.2 m. 4. Variance to Section 4.6.2 (c) of Zoning Bylaw No. 900, 2014 to permit the location of an accessory building or other structure in the front yard. 5. Variance to Section 5.10 (Table 5.2) of Zoning Bylaw No. 900, 2014 to vary the minimum number of required parking spaces from 93 to 92.	Stirling Scory	Development Services	Drafting of permit to be completed and referred to Jeff Chow and Sarah Jones for review. Applicant to provide security prior to issuance.
Council	9/6/2022	C-78-22	THAT Development Variance Permit 2022/03 be approved as per the report dated August 31, 2022 from the Senior Planner titled “Development Variance Permit Application 2022/03 - 2446 Lund Road”; AND THAT Development Variance Permit 2022/03 include the following variance: • Variance to the requirement within Section 12.5.6 of Zoning Bylaw No. 900, 2014 from 6.0m to 2.1m. AND FURTHER THAT Development Variance Permit 2022/03 include the following condition:	Jeff Chow	Development Services	Complete.
Council	9/6/2022	C-79-22	THAT Council remunerations be adjusted established the Mayor’s remuneration at $44,687 per annum and Councillors’ remuneration be established at 50% of the Mayor’s remuneration ($22,343.50) plus an adjustment to both rates based on the change in Victoria CPI for 2022 and that both rates become effective January 1, 2023	Kim Anema	Administration	Complete.
Council	9/6/2022	C-80-22	THAT the Town support Fall Go By Bike Week with a “Backer” Corporate Sponsorship in the amount of $500 funded from the grant in aid account.	Dawn Christenson; Sarah Morgan; Jeff Chow	Development Services; Finance	Complete.
Council	9/6/2022	C-81-22	THAT the Town support the South Island Powwow on September 30, 2022 as a Bronze level sponsor in the amount of $2,500 funded from the grant in aid account.	Dawn Christenson; Sarah Morgan; Jennifer Cochrane	Administration; Finance	Complete. Letter sent from Mayor Screech to Songhees Nation on September 14, 2022. Grant in aid paid October 3/22.
Council	9/6/2022	C-82-22	THAT consent be given to the CRD adopting Bylaw No. 4506, “Regional Parks Loan Authorization Bylaw No. 1, 2022”.	Elena Bolster	Administration	Complete. Letter sent 2022-09-07.
Council	9/6/2022	C-83-22	THAT staff review the Town’s cannabis business license fees.	Jeff Chow	Development Services	In progress; research underway.
Council	9/6/2022	C-84-22	THAT a letter be sent to School District No. 61 Board of Education informing them that the Town of View Royal will fund crossing guard services in the amount of $37,600 for the 2022/2023 school year; AND THAT the letter also provide notice that this will be the last year the Town will fund crossing guard services	Jennifer Cochrane	Administration	Complete. Letter sent from Mayor Screech to SD61 Board of Education on September 14, 2022.
Council	9/20/2022	C-85-22	THAT Development Variance Permit 2022/04 be approved as per the report dated September 14, 2022 from the Senior Planner titled “Development Variance Permit 2022/04 – 49 Tovey Crescent”; AND THAT Development Variance Permit 2022/04 include the following variances: • variance to Section 4.6.2(c) of Zoning Bylaw No. 900, 2014 to locate an accessory building in the front yard; and • variance to the maximum separation between an accessory building or structure and a principal building within Section 4.6.3 of Zoning Bylaw No. 900, 2014 f 3.0 t 2.7	Jeff Chow	Development Services	Complete.
Council	9/20/2022	C-86-22	THAT the Fire Engine acquisition be awarded to Safetek Fire Apparatus for the construction and delivery of a 2023 fire engine at a cost of $1,353,402.34 (net of GST rebate); AND THAT the budget be increased not to exceed $1,400,000 to accommodate exchange rate fluctuations.	Dawn Christenson; Paul Hurst	Protective Services; Finance	Increased budget will be included in the 2023-2027 Financial Plan.
Council	9/20/2022	C-87-22	THAT Jasmine Snyder be appointed to the Parks, Recreation and Environment Advisory Committee from September 20, 2022 to February 29, 2024.	Elena Bolster	Administration	Complete. Advised Ms. Snyder of appointment on 9-21-22.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

Related Documents