MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MAY 3, 2022

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MAY 3, 2022

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Kowalewich
• Councillor Lemon
• Councillor Mattson
• Councillor Rogers

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• D. Christenson, Director of Finance
• L. Chase, Director of Development Services
• I. Leung, Director of Engineering
• J. Chow, Senior Planner
• E. Bolster, Deputy Corporate Officer

2 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held April 19, 2022

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Council meeting held April 19, 2022 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted he had attended a meeting with carver, T. LaFortune, representatives from the Esquimalt Nation, C. Huber, and the Director of Protective Services regarding the totem pole raising ceremony scheduled for May 28, 2022 at the Public Safety Building.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) 2021 Consolidated Financial Statements and Audit Results

1. Report dated April 27, 2022 from the Manager of Accounting

C. Vanderhorst, auditor, and the Director of Finance gave a presentation to Council regarding the 2021 consolidated financial statements and audit results.

Council and staff discussed RCMP retroactive pay, ratios and trends, and asset management, including asset lifespan.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the 2021 audited financial statements be approved. CARRIED

b) Development Variance Permit No. 2022/01 – 34 Haagensen Court

1. Report dated April 26, 2022 from the Senior Planner

The Senior Planner introduced the permit for 34 Haagensen Court and summarized the report for Council.

Council and staff discussed parking and similar variances in the area having been approved.

2. Comments from the Applicant
3. Comments from the Public
4. Correspondence a) Email dated April 27, 2022 from A. & R. Sharma, 30 Haagensen Court, Re: Development Variance Permit – 34 Haagensen Court

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated April 27, 2022 from A. & R. Sharma, 30 Haagensen Court, Re: Development Variance Permit – 34 Haagensen Court be received. CARRIED

b) Email dated April 28, 2022 from C. Campbell, Re: Development Variance Permit – 34 Haagensen Court

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the email dated April 28, 2022 from C. Campbell, Re: Development Variance Permit – 34 Haagensen Court be received. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-39-22 THAT Development Variance Permit No. 2022/01 be approved as per the April 26, 2022 report from the Senior Planner titled “Development Variance Permit No. 2022/01 - 34 Haagensen Court”;

AND THAT Development Variance Permit No. 2022/01 include the following variance:

• Variance to the length of a parking space within Section 5.5.1 of Zoning Bylaw No. 900, 2014 from 5.5m to 5.3m. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 10, 2022

Council discussed the Juan de Fuca Recreation Centre’s increased focus on arts, the audit review, the installation of new lighting at the hockey arena, and the proposed skateboard park.

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 10, 2022 be received. CARRIED

b) Minutes of the Community Development Advisory Committee meeting held April 26, 2022

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the minutes of the Community Development Advisory Committee meeting held April 26, 2022 be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

C-40-22 THAT the recommendation from the April 26, 2022 Community Development Advisory Committee meeting regarding the allocation of funding to support expanding greenhouse gas reduction initiatives (CDAC-02-22) be referred to staff for inclusion in future budgets. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-41-22 THAT the recommendation from the April 26, 2022 Community Development Advisory Committee meeting regarding the inclusion of additional language about the implementation of climate action occurring in partnership with organizations and neighbouring communities in the Community Climate Action Strategy (CDAC-03-22) be referred to staff for insertion in that Strategy’s process. CARRIED

The Director of Development Services noted that language to continue to support rail through the community is already referenced in the Town’s Official Community Plan.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the recommendation from the April 26, 2022 Community Development Advisory Committee meeting regarding initiatives to bring rail through the community (CDAC-04-22) be received. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the recommendation from the April 26, 2022 Community Development Advisory Committee meeting regarding general support of the Community Climate Action Strategy (CDAC-05-22) be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated April 19, 2022 from K. Kain, Capital Bike, Re: Commuter Challenge Invitation

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated April 19, 2022 from K. Kain, Capital Bike, Re: Commuter Challenge Invitation be received. CARRIED

b) Email dated April 12, 2022 from Cst. C. Brewer, West Shore RCMP, Re: Canoe Engagement Invitation

Councillor Lemon noted her interest in participating in a canoe engagement event. The Mayor indicated that he would relay this information to Cst. Brewer and advise that Council would be interested in other future events as well.

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the email dated April 12, 2022 from Cst. C. Brewer, West Shore RCMP, Re: Canoe Engagement Invitation be received. CARRIED

9.2 FOR INFORMATION

a) Letter dated April 25, 2022 from A. Walker, Planner, District of Saanich, Re: Strategic Official Community Plan Update

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the letter dated April 25, 2022 from A. Walker, Planner, District of Saanich, Re: Strategic Official Community Plan Update be received for information. CARRIED

b) Email dated April 13, 2022 from C. Edge, Executive Director, Victoria Residential Builders Association, Re: Accelerating BC Step Code to Tiers 4 and 5

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the email dated April 13, 2022 from C. Edge, Executive Director, Victoria Residential Builders Association, Re: Accelerating BC Step Code to Tiers 4 and 5 be received for information. CARRIED

c) Letter dated April 8, 2022 from Rogers Communications, Re: Proposed Rogers Communications Radiocommunications Tower – 94 Talcott Road

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-42-22 THAT staff request Rogers Communications representatives to make a presentation to Council regarding the proposed Rogers Communications Radiocommunications Tower at 94 Talcott Road, including information about their arrangement with the landowner as well as photo realistic context images from multiple vantage points. CARRIED

10. BYLAWS

a) 2022 Tax Rates

1. Report dated April 26, 2022 from the Director of Finance

Council and staff discussed Greater Victoria School District tax rates and information regarding penalties being relayed to residents.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated April 26, 2022 from the Director of Finance titled “2022 Tax Rates” be received. CARRIED

2. Tax Rates Bylaw No. 1097, 2022 A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2022

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT Tax Rates Bylaw No. 1097, 2022 be given first, second, and third reading. CARRIED

b) 2022-2026 Garbage and Household Food Waste Collection User Fees

1. Report dated April 27, 2022 from the Director of Finance

Council and staff discussed Capital Regional District tipping fees, the advantages of a five-year bylaw, and informing residents about user fee increases.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated April 27, 2022 from the Director of Finance titled “2022-2026 Garbage and Household Food Waste Collection User Fees” be received. CARRIED

2. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1098, 2022 A Bylaw Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1098, 2022 be given first, second, and third reading. CARRIED

c) Bylaw No. 1093, 2022 – Rezoning Application No. 2021/03 – 10 Erskine Lane

1. Report dated April 27, 2022 from the Senior Planner

The Senior Planner gave a presentation to Council.

Council and staff discussed impact to neighbouring property owners, public engagement and feedback, setbacks, tree retention and replacement, and screening.

E. Gibson, Wiser Projects, consultant, discussed that the fourth and fifth floors step back from the northwest property line and that screened balconies and tree plantings would help to provide privacy. Ms. Gibson described tree retention and replacement, public engagement and feedback, trail connector to the Galloping Goose Regional Trail, the siting of the building on the lot with the required setbacks for road frontage dedication, and the inclusion of one three-bedroom unit in the current design proposal.

MOVED BY: Councillor Rogers SECONDED: Mayor Screech

C-43-22 THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. Bylaw No. 1093, 2022, a covenant be registered on the lands at 10 Erskine Lane for the following prior to issuance of a building permit to secure:

1. Provision of the following community amenity contributions prior to issuance of a building permit: a. For the first 30 residential units: i. A concrete sidewalk along the south side of Erskine Lane from the intersection of Watkiss Way to the site and from the site to the trail connection to the Galloping Goose Regional Trail at the southern end of Erskine Lane, and ii. an upgraded trail connection between the southern end of Erskine Lane and the Galloping Goose Regional Trail. b. For additional residential units beyond the first 30 units, a community amenity contribution of $4,000 per residential unit.

2. Road dedication along the entire frontage to meet the road allowance width required by Subdivision and Servicing Bylaw No. 985, 2017. CARRIED

3. Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1093, 2022 A Bylaw to Amend the Zoning Bylaw with Respect to Amending the CD-12: Comprehensive Development (Erskine Lane) Zone

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1093, 2022 be given first and second reading. CARRIED

MOVED BY: Councillor Rogers SECONDED: Mayor Screech

C-44-22 THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1093, 2022 be scheduled for May 17, 2022. CARRIED

d) Election Procedures Bylaw No. 989, 2018 – Proposed Amendments: Election Signs and Logo Usage

1. Report dated April 22, 2022 from the Director of Corporate Administration and Deputy Corporate Officer

The Director of Corporate Administration gave a summary of the report to Council.

Council and staff discussed the number of signs allowed per area, complaint driven enforcement, an additional zone to be considered in the eastern end of the municipality and logo usage in election campaign material.

Council agreed that, while bylaw compliance through education is the first method for enforcement as opposed to the issuance of tickets, a “wait and see” approach would be employed and consideration of the need for a Municipal Ticket Information Bylaw amendment would be made after the October 2022 local government election.

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the report dated April 22, 2022 from the Director of Corporate Administration and Deputy Corporate Officer titled “Election Procedures Bylaw No. 989, 2018 – Proposed Amendments: Election Signs and Logo Usage” be received. CARRIED

2. Election Procedures Bylaw No. 989, 2018, Amendment Bylaw No. 1075, 2022 A Bylaw to Amend Election Procedures Bylaw No. 989, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Election Procedures Bylaw No. 989, 2018, Amendment Bylaw No. 1075, 2022 be received. CARRIED

3. Sign Bylaw No. 950, 2018, Amendment Bylaw No. 1076, 2022 A Bylaw to Amend Sign Bylaw No. 950, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Sign Bylaw No. 950, 2018, Amendment Bylaw No. 1076, 2022 be received. CARRIED

4. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1099, 2022 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1099, 2022 be received. CARRIED

e) Financial Plan Bylaw No. 1096, 2022 A Bylaw to Authorize the Financial Plan for the Years 2022-2026

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT Financial Plan Bylaw No. 1096, 2022 be adopted. CARRIED

11. NEW BUSINESS

a) Family Physician Crisis – Councillor Lemon

1. UBCM Resolution

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-45-22 THAT the proposed UBCM Family Physician Crisis resolution be forwarded to staff for additional development and returned to Council for consideration prior to the UBCM resolution deadline of June 30, 2022. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-46-22 a) Easement over Lot A, EPP 87454 for 2379 Lund Road

From the April 12, 2022 In-Camera Council meeting:

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT an easement over Lot A, Plan EPP87454, Section 98, Esquimalt Land District (PID 030-872-081) be granted for the drainage works installed for the benefit of the property legally described as Lot B, Plan EPP87554, Esquimalt Land District (PID 030- 872-090, 2379 Lund Road);

AND THAT the developer be responsible for costs associated with the sale of the easement, including but not limited to survey, legal, staff time and notices for disposition. CARRIED

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT this meeting now terminate. Time: 9:37 p.m. CARRIED

MAYOR CORPORATE OFFICER