TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

TOWN OF VIEW ROYAL COUNCIL MEETING

TUESDAY, JUNE 3, 2025 @ 7:00 PM
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

Should you wish to participate electronically, this meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

Click here to view the live webcast

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If you would like to participate in the meeting by phone, please see information below:

Phone:

778-402-9227 and use Conference ID: 941 424 254#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, June 3, 2025 for inclusion in the June 3, 2025 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

1. CALL TO ORDER
   (Mayor Tobias)

2. APPROVAL OF AGENDA
   (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF
   (motion to adopt)

   a) Minutes of the Council meeting held May 20, 2025 (Pg.4 - 8)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

   8.1 STAFF REPORTS

   a) Development Variance Permit No. 2025-01 - 21 Tovey Crescent

   1. Report dated April 14, 2025 from the Community Planner (Pg.9 - 26)

   Staff Recommendation:
   THAT Council authorize staff to proceed with the public notification process for Development Variance Permit No. 2025-01 for 21 Tovey Crescent, subject to:

   a. Proposed development meeting all of the Town’s Zoning Bylaw requirements, except for the following variance:
   i. decrease the minimum lot size of a Level 3 Home Occupation from 1,000m² to 995m² to permit a Bed and Breakfast.

   b) 2025 Boulevard Maintenance Contract Award

   1. Report dated May 26, 2025 from the Deputy Director of Engineering (Pg.27 - 32)

   Staff Recommendation:
   THAT Council direct staff to award the 2025 Boulevard Maintenance Contract to RLC Enterprize Ltd. in the amount of $100,000 net of taxes.

   c) Electronic Records and Information Management Solution RFP Award

   1. Report dated May 14, 2025 from the Director of Corporate Administration and Records Coordinator/Archivist (Pg.33 - 40)

   Staff Recommendation:
   THAT the Electronic Records and Information Management Solution project (C-004) be awarded to Elantis Solutions Inc. in the amount of $164,710 net of taxes.

   8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

   8.3 OTHER REPORTS
   (motion to receive)

9. CORRESPONDENCE

   9.1 FOR ACTION

   a) Letter dated May 21, 2025 from Chief Sam, Songhees Nation, Re: Sponsorship Request for Island Elders Lunch on Lekwungen Territory (Pg.41)

   b) Email dated May 21, 2025 from S. Zapp, Re: Consideration for Allowing Principle Residence Short-Term Rentals in View Royal (Pg.42)

   9.2 FOR INFORMATION

   a) Letter dated May 29, 2025 from Min. Kahlon, Minister of Housing and Municipal Affairs, Re: Small-Scale Multi-Unit Housing (Pg.43 - 44)

   b) Email dated May 26, 2025 from M. Essery, President, Access West Shore Society, Re: Access West Shore Society - 2024 Financial Statement (Pg.45 - 49)

   c) Letter dated May 7, 2025 from Min. Kahlon, Minister of Housing and Municipal Affairs, Re: Six-Month Housing Targets Progress Report (Pg.50 - 51)

10. BYLAWS

    a) Interim Procedure Bylaw Amendments

    1. Report dated May 21, 2025 from the Deputy Corporate Officer (Pg.52 - 76)

    Staff Recommendation:
    THAT Council give three readings to "Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 1155, 2025" as attached to the report dated May 21, 2025 from the Deputy Corporate Officer titled "Interim Procedure Bylaw Amendments".

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

    THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) - labour.

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, June 17, 2025 at 7:00 p.m.