TOWN OF VIEW ROYAL BYLAW NO. 1155: A BYLAW TO AMEND PROCEDURE BYLAW NO. 677, 2007
The draft bylaw language required to formalize the proposed procedural and timing changes to Council meetings.
Attachment “A”
TOWN OF VIEW ROYAL BYLAW NO. 1155
A BYLAW TO AMEND PROCEDURE BYLAW NO. 677, 2007
The Council of the Town of View Royal, in open meeting assembled, enacts as follows:
This Bylaw may be cited as “Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 1155, 2025”.
Procedure Bylaw No. 677, 2007 is hereby amended as follows:
a.) By including the following definition in alphabetical order under Section 3:
“Consent Agenda” means the portion of the Regular Council Meeting agenda which allows non-controversial routine items which do not require discussion or debate to be grouped together and dealt with by means of a single resolution.
b.) By deleting Section 6 b) and Section 6 b) (i) in their entirety and replacing with the following:
6.0 Location and Time of Meetings
b) Council meetings shall commence at 6:00 p.m. or immediately upon termination of a scheduled public hearing on the first and third Tuesday of each month, unless:
(i) such Tuesday falls on a holiday, in which case the Council shall meet after the holiday at 6:00 p.m. on the first day that is not a holiday;
c.) By deleting Section 18 b) in its entirety and replacing with the following:
18.0 Calling Meeting to Order and Quorum
b) A minimum of four Council members constitutes a quorum.
d.) By deleting Section 20 a) in its entirety and replacing with the following:
20. Order of Proceedings and Business
a) The order of proceedings (agenda) at all regular meetings shall be as follows:
- Call to Order
- Approval of Agenda
- Public Participation & Question Period (excluding items which are or have been the subject of a public hearing)
- Bylaws
- Mayor’s Report
- Staff Reports
- Business Arising from Previous Minutes
- Correspondence
- Consent Agenda
- Consideration of Matters Moved from Consent Agenda
- New Business
- Motions & Notices of Motion
- Closed Meeting Resolution (if required)
- Rising Report
- Adjournment
e.) By adding directly following Section 20 as Section 21:
21.0 Consent Agenda
a) The Corporate Officer may prepare a consent agenda for any regular Council meeting.
b) Council members may vote on and adopt in one motion all recommendations appearing in a consent agenda.
c) A Council member may make a request to move an item from the Consent Agenda to “Consideration of Matters Moved from Consent Agenda” for the purpose of:
i. Debate or discussion ii. Voting in opposition to recommendations in the consent items; or iii. Declaring a conflict of interest.
f.) By deleting Section 24 a) in its entirety and replacing with the following and renumbering the remainder of Section 24 b) to g) as d) to i):
24.0 Delegations
a) A maximum of three (3) delegations will be permitted at each Committee of the Whole meeting and the delegation shall limit their presentation to a maximum of ten (10) minutes, unless a longer period is agreed to by an affirmative vote of the majority of Council members present.
b) A person or persons on behalf of an organization or association, wishing to address Council as a delegation under “Delegations” at a Committee of the Whole meeting are required:
(i) to complete and submit the designated form and any supporting material, documentation, or visual presentation at least ten (10) days prior to the Committee of the Whole meeting; (ii) to limit their presentation to issues that are within the jurisdiction of Council; and (iii) to limit their presentation to only matters specified in the form described in section 24 b) (i).
c) If an organization or association wishes to address Council on a matter that is urgent or time-sensitive but is unable to meet the deadline under section 24 b) (i), the delegation may be heard by Council if agreed to by an affirmative vote of the majority of the Council members present;
g.) By deleting Section 25 a) to c) in its entirety and replacing with the following:
25.0 Public Participation
a) “Public Participation & Question Period” is limited to thirty (30) minutes, unless extended or reduced by a unanimous resolution of members of Council.
b) Individuals wishing to address Council under “Public Participation & Question Period” shall:
(i) begin by providing their name and street name; (ii) limit their statements to matters that appear on that meeting’s agenda; (iii) limit their statements to no more than three (3) minutes, unless extended or reduced by a unanimous resolution of members of Council; and (iv) address their statements through the presiding member and not to individual members of Council or staff.
c) Where a public hearing is required under an enactment as a pre-requisite to the adoption of a bylaw, Council must not permit an individual addressing Council under “Public Participation & Question Period” to address a meeting of Council regarding the bylaw in respect of which a public hearing has been held and where Council has not yet considered other bylaw readings subsequent to the public hearing.
h) By deleting Section 32 a) in its entirety and replacing with the following:
32.0 Meeting Termination and Adjournment
a) Council shall always terminate the meeting proceedings at the hour of 9:00 p.m., if still in session at that hour, unless otherwise determined by an affirmative vote of at least two thirds of the members of Council then present.
i.) By deleting Section 35 b) in its entirety and replacing with the following:
35.0 Regular Committee of the Whole Meetings
b) Committee of the Whole meetings must be held in the Town Hall on the second Tuesday of each month commencing at 6:00 p.m. except as provided for in Section 11.0.
j.) By deleting Section 37 in its entirety and replacing with the following:
37.0 Committee of the Whole Proceedings
a) The order of proceedings (agenda) at all regular meetings shall be as follows:
- Call to Order
- Approval of Agenda
- Minutes, Receipt & Adoption of
- Public Participation & Question Period
- Presentations & Delegations
- Reports a) Staff Reports b) Portfolio Reports
- New Business
- Adjournment
k.) Remove all references of “Clerk” within the bylaw and replace with “Corporate Officer”.
l.) By renumbering Sections 21 through 41 to Sections 22 through 42.
READ A FIRST TIME THIS DAY OF , 2025.
READ A SECOND TIME THIS DAY OF , 2025.
READ A THIRD TIME THIS DAY OF , 2025.
ADOPTED BY COUNCIL, SIGNED BY THE MAYOR AND THE CORPORATE OFFICER AND SEALED WITH THE SEAL OF THE TOWN OF VIEW ROYAL THIS DAY OF , 2025.
MAYOR
CORPORATE OFFICER
Document Images
(1)