MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 16, 2012

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:25 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the agenda be amended to include items 8.1(a), 9.1 (d-e), adoption of 10. (b); and 15. (closed meeting resolution); AND THAT the agenda be amended to remove item 10. (a) and (c); AND FURTHER THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held October 2, 2012

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Council meeting held October 2, 2012 be adopted as presented. CARRIED

b) Minutes of the Public Hearing held October 2, 2012

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Public Hearing held October 2, 2012 be adopted as presented. CARRIED

c) Minutes of the Special Council meeting held October 9, 2012

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Special Council meeting held October 9, 2012 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor discussed funding for the Island Corridor Foundation and the Capital Regional District’s sewage treatment work.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Eagle Creek Village – Update

1. Verbal report from the Senior Planner The Senior Planner stated that the developer, Omicron Canada Inc., has provided a new site plan which shows reduced building heights and amendments to building footprints. Watkiss Way traffic impacts; Helmcken Road/Watkiss Way intersection; and the development’s entrance were discussed. Park maintenance, parking and phasing were also noted.

Council inquired about Helmcken Road, specifically possible traffic calming and signalization.

8. REPORTS

8.1 STAFF REPORTS

a) Form & Character Development Permit 2012/11 – 1681 Island Highway

1. Report dated September 17, 2012 from the Planning Technician The Senior Planner gave a brief overview of the report to Council.

2. Comments from the Applicant R. Dhillon, Director of Operations, Burger King, 1681 Island Highway, stated the application has been submitted as per the architect’s and designer’s plans and in compliance with the Town’s regulations. He noted they would like the light band to be approved as part of the application as this forms part of the Burger King image. It was noted that the changes proposed are part of the franchise agreement.

3. Comments from the Public a) L. Allan 233 Anya Lane, requested clarification in regard to the light band that is being requested as part of the application. She stated that the red light band would add to the aesthetics of the building.

The Senior Planner noted that the reason for the Town’s recommendation to not allow the light band is that the Town’s regulations attempt to minimize the amount of light pollution.

4. Correspondence

MOVED BY: Councillor Mattson SECONDED: Councillor Rast

C-141-12 THAT Development Permit 2012/11 for the purpose of exterior improvements to the Burger King building at 1681 island Highway be approved;

AND THAT the Development Permit include a variance to the area of logo signs from 2m² to 2.7m²;

AND THAT the Development Permit include a variance to allow roof signs;

AND THAT the Development Permit include a variance to the total area of signs on a building from 11m² to 33m²;

AND FURTHER THAT signs affixed to lamp posts and power poles as illustrated be removed as a condition of the Development Permit. CARRIED

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held October 9, 2012

Recommendations:

1. Policy Manual Review

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-142-12 THAT the following policies be removed from the Policy Manual:

• Policy No. A-100.18 Chairman to the Parks, Environment and Recreation Commission
• Policy No. A-100.25 Newsletter
• Policy No. A-100.27 Hazardous Trees
• Policy No. F-200.30 Capitalization of Assets
• Policy No. G-500.5 Regional Composting
• Policy No. G-500.11 Light Rail Transit
• Policy No. G-500.19 Beer Gardens, Hours of Operation
• Policy No. G-500.21 Saanich Water to View Royal
• Policy No. G-500.22 BC Hydro Power Smart Program
• Policy No. G-500.26 Tree Management Strategy
• Policy No. E-700.35 Purchase of Computer Equipment for Council Members and or Municipal Employees

AND THAT the amendments to the Permissive Tax Exemption Policy No. 200.32 be approved;

AND FURTHER THAT the numbering and re-numbering of policies to conform to the Local Government Management Association records management numbering format be approved. CARRIED

2. Ecological Restoration Plan for Portage Park: Recommendations for Restoration and Community Engagement

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-143-12 THAT the Ecological Restoration Plan for Portage Park: Recommendations for Restoration and Community Engagement be forwarded to the Parks, Recreation and Environment Advisory Committee for review and comment. CARRIED

3. Form & Character Development Permit – 1681 Island Highway

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the recommendations from the October 9, 2012 Committee of the Whole meeting regarding Form & Character Development Permit – 1681 Island Highway be received. CARRIED

4. Development Permit Application – 1649 Lloyd Place

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

C-144-12 THAT Development Permit 2012/10 be forwarded to Council for consideration subject to:

a. Noticing as per the requirements of Bylaw 730; and b. The provision of further information regarding the following: i. Grade calculations; ii. Emergency vehicle turnaround; iii. On-site sewage lift station access and maintenance; iv. Permeable paving for driveways and surface parking; and v. Fencing, lighting and any signs. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

C-145-12 THAT staff bring forward a report that outlines details regarding Development Permit No. 02/05. CARRIED

5. Environmental Development Permit No. 2012/12 – 283 Kerwood Street

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-146-12 THAT Development Permit No. 2012/12 not be approved as presented and that the applicant investigate a new design to reconfigure the constructed retaining wall. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated October 1, 2012 from G. Stewart, Resident, Re: Secondary Suites – 101 Burnett Road

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the letter dated October 1, 2012 from G. Stewart, Re: Secondary Suites – 101 Burnett Road be received. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Screech

C-147-12 THAT enforcement in regard to 101 Burnett Road be held in abeyance until such time as the staff report outlining ways to deal with enforcement of secondary suite complaints prior to the secondary suite review being completed is considered by Council. CARRIED Councillor Mattson and Rogers voted in the negative

b) Letter dated October 1, 2012 from K. Slater, Campaign Organizer, Band Together BC, Re: Band Together BC Campaign

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the letter dated October 1, 2012 from K. Slater, Campaign Organizer, Band Together BC, Re: Band Together BC Campaign be received. CARRIED

c) Letter dated September 26, 2012 from M. Douglas, The Hello Pledge, Re: The Hello Pledge

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the letter September 26, 2012 from M. Douglas, The Hello Pledge, Re: The Hello Pledge be received. CARRIED

d) Email dated October 11, 2012 from S. Dooley, Projects Officer, Department of National Defence, Re: Cole Island

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT Council supports the Province in their initiative to construct a small kayak dock on Cole Island. CARRIED

e) Letter dated October 2, 2012 from S. Vink, Poppy Chairman, Royal Canadian Legion, Re: Distribution of Poppies and Annual Remembrance Day Ceremony

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Council give permission to the Esquimalt Dockyard Branch 172 Legion to distribute Remembrance Day poppies within the Town of View Royal. CARRIED

9.2 FOR INFORMATION

10. BYLAWS

a) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 844, 2012 – Removed from Agenda

b) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 845, 2012 A Bylaw to Amend the Town of View Royal Land Use Bylaw with Respect to Part 8 Subdivision and Development

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 845, 2012 be given third reading and adopted. CARRIED

c) Procedure Bylaw No. 677, 2007, Amendment Bylaw No. 823, 2012 – Removed from Agenda

d) Draft Amendment to Tree Protection Bylaw No. 695, 2009, and Municipal Ticket Information Bylaw No. 643, 2007

1. Report dated September 26, 2012 from the Deputy Municipal Clerk

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated September 26, 2012 from the Deputy Municipal Clerk titled “Draft Amendment to Tree Protection Bylaw No. 695, 2009 and Municipal Ticket Information Bylaw No. 643, 2007” be received. CARRIED

2. Tree Protection Bylaw No. 695, 2009, Amendment Bylaw No. 846, 2012 A Bylaw to Amend Tree Protection Bylaw No. 695, 2009

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT Tree Protection Bylaw No. 695, 2009, Amendment Bylaw No. 846, 2012 be given first, second and third readings. CARRIED

3. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 847, 2012 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 847, 2012 be given first, second and third readings. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

a) L. Pakos, 336 Glenairlie Drive, inquired about the purpose of secondary suite permitting in relation to first responder response times.

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT this meeting recess at 8:35 p.m. CARRIED

15. RISING REPORT

From the October 16, 2012 In-Camera Council meeting:

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-148-12 THAT Louise Baur, Cindy Heslop, Ruth Reynolds and Rob Smith be nominated for the Queen’s Diamond Jubilee Medal. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

C-149-12 THAT Andrea Tetlow be nominated for the Queen’s Diamond Jubilee Medal. CARRIED Councillor Rast voted in the negative

16. TERMINATION

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT this meeting terminate. Time: 9:52 p.m. CARRIED

MAYOR

CLERK