TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

TOWN OF VIEW ROYAL COUNCIL MEETING

TUESDAY, OCTOBER 3, 2023 @ 7:00 PM

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

Should you wish to participate electronically, this meeting will be live webcast commencing at 7:00 p.m. and may be viewed by clicking on the following link:

Click here to view the live webcast

If you would like to participate in the meeting by phone, please see information below:

Phone: 778-402-9227 and use Conference ID: 223 560 805#

You may provide your written comments to the Town via email to info@viewroyal.ca or drop them off at the Town Hall or put them in the Town's mail drop box (located to the left of the main doors at Town Hall, 45 View Royal Avenue), up until 1:00 p.m. on Tuesday, October 3, 2023 for inclusion in the October 3, 2023 agenda.

If you have any questions, please contact the Administration Department at 250-479-6800.

1. CALL TO ORDER (Mayor Tobias)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt)

a) Minutes of the Council meeting held September 5, 2023 (Pg.7 - 15)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) M. Essery, Chair, Intermunicipal Advisory Committee on Disability Issues, Re: Intermunicipal Advisory Committee on Disability Issues (Pg.16 - 18)

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit 2023-07 - 25 Chancellor Avenue

1. Report dated September 26, 2023 from the Senior Planner (Pg.19 - 36)

Staff Recommendation: THAT Development Variance Permit 2023-07 for 25 Chancellor Avenue be approved as per the report titled “Development Variance Permit 2023-07 – 25 Chancellor Avenue” from the Senior Planner dated September 7, 2023;

AND THAT Development Variance Permit 2023-07 include the following variances: 1. variance to Section 4.6.2 of Zoning Bylaw No. 900, 2014 to increase the maximum length of an accessory building within from 7.5m to 9.15m; and 2. variance to Section 4.6.3 of Zoning Bylaw No. 900, 2014 to reduce the minimum separation of an accessory building from the principal building from 3.0m to 2.8m.

2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

a) From the September 12, 2023 Committee of the Whole meeting:

1. Community Policing - Councillor Brown THAT the Committee recommend to Council that the establishment of a community police station in View Royal be explored. (COW-39-23)

2. Building Retrofit Strategy - Councillor MacKenzie THAT the Committee recommend to Council that the Town write to the Province regarding the need to reform the BC Utilities Commission and enact legislation to regulate greenhouse gas emissions from gas utilities in BC. (COW-40-23)

3. Police Operating Reserve Requirement Forecast Update THAT the Committee recommend that Council confirm the practice of contributing any surplus attributable to policing services to the Police Operating Reserve and refer consideration of annual contributions to the Police Operating Reserve to the 2024-2028 Financial Plan discussions. (COW-41-23)

4. Engagement Prior to Drafting Policy - Councillor MacKenzie THAT the Committee recommend to Council that engagement practices on policy development be referred to staff. (COW-42-23)

5. Installation of Noise Mitigation on Trans-Canada Highway THAT the Committee recommend to Council that a report on updated options for noise mitigation on the Trans-Canada Highway along the Thetis Vale community be prepared. (COW-43-23)

6. Review of Business License Fees for Cannabis Retail Stores THAT the Committee recommend to Council that the business license fees for cannabis retail stores be changed from $7,500 to $1,500. (COW-44-23)

7. CRD Transportation Governance Questionnaire Finalization THAT the Committee recommend that the Town of View Royal Council collated responses to the Capital Regional District Transportation Governance Engagement Workbook, discussed and agreed upon at the September 12, 2023 Committee of the Whole meeting, be submitted as the Town's completed questionnaire to the Capital Regional District. (COW-45-23)

8. Petition Government to Fund and Install Bike Lane on Admirals Road - Notice of Motion Referred from September 5, 2023 Council meeting - Councillor Rogers THAT the Committee recommend to Council that a letter be sent to the Ministry of Transportation and Infrastructure encouraging the installation of bicycle lanes on the east side of Admirals Road. (COW 46-23)

8.3 OTHER REPORTS

(motion to receive)

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held June 15, 2023 (Pg.37 - 44)

b) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 26, 2023 (Pg.45 - 47)

Nursery Hill Drive Playground Request THAT the Committee recommend that Council request staff survey the Nursery Hill Drive community regarding interest for use of the open space area on the south side of Garry Oak Meadows Park;

AND THAT the Parks, Recreation and Environment Advisory Committee assist with the neighbourhood engagement. (PREAC-10-23)

Prohibiting Renewable Natural Gas THAT the Committee recommend to Council that, in addition to the other requirements already listed in draft Building Bylaw No. 1111, 2023, the Town not permit renewable natural gas (RNG) as an alternative energy source to meet the Zero Carbon Step Code level 4. (PREAC-11-23)

c) Minutes of the Community Development Advisory Committee held September 26, 2023 (Pg.48 - 50)

Community Development Advisory Committee Mandate and Procedures THAT the Committee recommend to Council that the Community Development Advisory Committee (CDAC) work with staff to conduct a review of CDAC's role, its contributions to the strategic priorities of the Town, and the associated processes and practices that support the work of CDAC;

AND THAT the results and recommendations be approved by CDAC and brought forward to Council for consideration. (CDAC-03-23)

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THAT the Committee recommend to Council that the Community Development Advisory Committee (CDAC) operationalize CDAC recommendation "CDAC-03-23" through formation of a sub-committee tasked with drafting a renewed mandate;

AND THAT once drafted, the mandate be subject to review and approval by CDAC, review by staff, and final approval by Council. (CDAC-04-23)

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated September 26, 2023 from K. Morley, Corporate Officer and General Manager, Capital Regional District, Re: Consent for Bylaw No. 4551 - Land Assembly, Housing and Land Banking Service Establishment Bylaw No. 1, 2010, Amendment Bylaw No. 2, 2023 (Pg.51 - 75)

9.2 FOR INFORMATION

a) Email dated September 25, 2023 from D. Denton, Re: Roundabout at Erskine Lane (Pg.76 - 79) b) Email dated September 22, 2023 from K. & L. Gilbert, 68-14 Erskine Lane, Re: Roundabout at Erskine Lane (Pg.80) c) Email dated September 14, 2023 from G. Balkan, 14 Erskine Lane, Re: West Urban Development on Erskine Lane (Pg.81) d) Email dated September 13, 2023 from M. Faulkner, 75 Erskine Lane, Re: Watkiss Way and Erskine Lane (Pg.82 - 83)

10. BYLAWS

a) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1123, 2023 - Bylaw Notification

1. Report dated September 27, 2023 from the Senior Planner (Pg.84 - 92)

Staff Recommendation: THAT the Town of View Royal provide written notice of Council's intent to revise the business license fee for Cannabis Retail Stores to the one Cannabis Retail Store business licensee within the Town of View Royal prior to fourth reading of Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1123, 2023.

2. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1123, 2023 (Pg.93) A Bylaw to Amend Business License Fees within Fees and Charges Bylaw No. 958, 2016 for Cannabis Retail Store (first, second and third reading)

b) Building Bylaw No. 1111, 2023 A Bylaw for Administration of the Building Code and Regulation of Construction (adoption)

1. Bylaw No. 1111 (Pg.94 - 134)

c) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1119, 2023 A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016 (adoption)

1. Bylaw No. 1119 (Pg.135 - 138)

d) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1120, 2023 A Bylaw to Amend the Municipal Ticket Information Bylaw No. 643 (adoption)

1. Bylaw No. 1120 (Pg.139)

e) Municipal Officials Indemnification Bylaw No. 1121, 2023 A Bylaw to Provide for the Indemnification of the Municipal Officials of the Town of View Royal (adoption)

1. Bylaw No. 1121 (Pg.140)

f) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1122, 2023 A Bylaw to Amend the Town of View Royal Sanitary Sewer Rates in Fees and Charges Bylaw No. 958, 2016 (adoption)

1. Bylaw No. 1122 (Pg.141)

2. NEW BUSINESS

3. QUESTION PERIOD

4. MOTIONS & NOTICES OF MOTION

a) Appointment to the Capital West Accessibility Advisory Committee - Councillor Brown (Pg.142)

b) Demolition and Deconstruction Bylaw - Councillor MacKenzie (Pg.143)

14. CLOSED MEETING RESOLUTION

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) - labour, (e) - land and (i) – legal.

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, October 17, 2023 at 7:00 p.m.