TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 19, 2019

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, FEBRUARY 19, 2019

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Kowalewich
• Councillor Lemon
• Councillor Mattson
• Councillor Rogers

REGRETS:

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• D. Christenson, Director of Finance
• L. Chase, Director of Development Services
• J. Chow, Senior Planner
• M. Gill, Development and Asset Technologist
• S. Vella, Manager of Finance
• P. Hurst, Director of Protective Services
• K. Bowbyes, Deputy Director of Engineering
• D. Podmoroff, Parks Supervisor
• D. Woodley, Engineering Technologist
• J. Cochrane, Executive Assistant
• 15 members of the public
• 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held February 5, 2019

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the minutes of the Council meeting held February 5, 2019 be adopted as presented. CARRIED

4. MAYOR’S REPORT

Mayor Screech expressed his condolences to the family of Cindy Heslop who passed away on February 18, 2019 noting she had served the Town of View Royal for eighteen years as the Deputy Emergency Program Coordinator.

He also expressed thanks to both View Royal staff and Victoria Contracting and Maintenance crews for an outstanding job in response to the recent snowfall events.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) S. Shergold, 5-14 Erskine Lane, noted that a new development at 7 Erskine Lane could increase parking challenges for residents of 14 Erskine Lane. She expressed concerns about the width of Erskine Lane; encouraged the development of a public road from Erskine Lane over private property to reach Hospital Way; and indicated the need for street lighting on Erskine Lane.

b) A. House, 27-14 Erskine Lane, noted there is a need for continued availability of on-street parking for 14 Erskine Lane residents due to limited on-site parking and discussed the width of Erskine Lane.

c) C. Kitson, 17-14 Erskine Lane, expressed concern about the width of Erskine Lane and inquired if a formalized pathway from Erskine Lane to the bus stop at Victoria General Hospital could be installed.

d) J. Van Klaveren, 4-14 Erskine Lane, discussed whether a traffic light at Erskine Lane and Watkiss Way would be part of this proposed project. She noted concern about the potential loss of on-street parking and asked about timelines for the removal of contaminated soil from the subject property.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Rezoning Application No. 2018/06 – 7 Erskine Lane

1. Report dated February 5, 2019 from the Senior Planner

The Senior Planner summarized the report for Council.

Council discussed the temporary asphalt sidewalk, street lighting, possible traffic light requirement, density, and future development in the neighbourhood. It was noted that the applicants will need to further discuss the potential community amenity contribution with staff and that an applicant-hosted neighbourhood meeting would be beneficial.

M. Johnston, consultant, and K. Klippenstein, architect, discussed density, massing, parking, the provision of a temporary asphalt sidewalk, and required site remediation. They indicated their desire to host a community meeting with neighbours.

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT the report dated February 5, 2019 from the Senior Planner titled “Rezoning Application No. 2018/06 – 7 Erskine Lane” be received. CARRIED

b) Advisory Committees

1. Report dated February 7, 2019 from the Corporate Officer and Deputy Corporate Officer

MOVED BY: Mayor Screech SECONDED: Councillor Rogers

C-26-19 THAT the report titled “Advisory Committees” be forwarded to the Community Development Advisory Committee and Parks, Recreation and Environment Advisory Committee for comment;

AND THAT the report and comments from these advisory committees be forwarded to a future the Committee of the Whole meeting. CARRIED

c) Chancellor Park Survey Results

1. Report dated February 1, 2019 from the Engineering Clerk

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the report dated February 1, 2019 from the Engineering Clerk titled “Chancellor Park Survey Results” be received. CARRIED

d) Snow Operations Summary

1. Report dated February 14, 2019 from the Director of Engineering and Parks

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated February 14, 2019 from the Director of Engineering and Parks titled “Snow Operations Summary” be received. CARRIED

e) 2019 Heavy Rescue Fire Apparatus Financing

1. Report dated February 14, 2019 from the Director of Finance

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the report dated February 14, 2019 from the Director of Finance titled “2019 Heavy Rescue Fire Apparatus Financing” be received. CARRIED

f) Six Mile Corridor Study

1. Report dated February 11, 2019 from the Director of Engineering

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

C-27-19 THAT the “Six Mile Corridor Study” be directly awarded to Bunt & Associates Engineering Ltd. in the amount of $40,000, excluding GST;

AND THAT the Town’s authorized signatories execute the required documentation. CARRIED

g) 2019-2023 Five Year Financial Plan Deliberations

1. Orientation and Overview

The Director of Finance provided Council with information regarding the 2019-2023 Financial Plan, specifically the budget schedule and process, budget binder organization, budget starting points, and an overview of the Financial Plan.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held January 17, 2019

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held January 17, 2019 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated February 13, 2019 from A. Spriggs, Re: Sooke Hills Wilderness Regional Park

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-28-19 THAT the Mayor write to the Ministry of Transportation and Infrastructure objecting to potential road construction through the Sooke Hills Wilderness Regional Park and the Capital Regional District’s watershed. CARRIED

b) Email dated February 11, 2019 J. Priest, Re: Helmcken Road/Watkiss Way Intersection – Pedestrian Crossing

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-29-19 THAT the letter of response to J. Priest indicate that the Town looks at the Helmcken Road/Watkiss Way intersection on an on-going basis and intends to also evaluate it following the completion of the McKenzie Interchange Project. CARRIED

c) Letter dated February 8, 2019 from Mayor Helps and Mayor Haynes, Re: Smart Cities Challenge

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-30-19 THAT the letter dated February 8, 2019 from Mayor Helps and Mayor Haynes, Re: Smart Cities Challenge be referred to staff for response. CARRIED

d) Email dated February 6, 2019 from J. Penner, 24 Quincy Street, Re: Light Pollution

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated February 6, 2019 from J. Penner, 24 Quincy Street, Re: light pollution be received. CARRIED

e) Email dated January 31, 2019 from T. Loutit, Re: Helmcken Overpass

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated January 31, 2019 from T. Loutit, Re: Helmcken Overpass be received. CARRIED

9.2 FOR INFORMATION

a) Letter dated February 1, 2019 from Mayor Bumstead, City of Dawson Creek, Re: Climate Accountability Campaign

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated February 1, 2019 from Mayor Bumstead, City of Dawson Creek, Re: Climate Accountability Campaign be received. CARRIED

b) Letter dated February 4, 2019 from J. Loveday, Chair, CRD Arts Commission, Re: Westshore Arts Council

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated February 4, 2019 from J. Loveday, Chair, CRD Arts Commission, Re: Westshore Arts Council be received. CARRIED

10. BYLAWS

a) Proposed Bylaw Amendments – Subdivision Servicing, Municipal Ticket Information and Fees and Charges

1. Report dated January 31, 2019 from the Development and Asset Technologist

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the report dated January 31, 2019 from the Development and Asset Technologist titled “Proposed Bylaw Amendments – Subdivision Servicing, Municipal Ticket Information and Fees and Charges” be received. CARRIED

2. Subdivision and Development Servicing Bylaw No. 985, 2017, Amendment Bylaw No. 1014, 2019 A Bylaw to Amend Subdivision and Development Servicing Bylaw No. 985, 2017

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Subdivision and Development Servicing Bylaw No. 985, 2017, Amendment Bylaw No. 1014, 2019 be given first, second and third reading. CARRIED

3. Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1015, 2019 A Bylaw to Amend Fees and Charges Bylaw No. 958, 2016

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 1015, 2019 be given first, second and third reading. CARRIED

4. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1016, 2019 A Bylaw to Amend Municipal Ticket Information Bylaw No. 643, 2007

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1016, 2019 be given first, second and third reading. CARRIED

11. NEW BUSINESS

a) Westshore Voice News Subscription – Councillor Lemon

MOVED BY: Councillor Lemon SECONDED: Councillor Rogers

C-31-19 THAT the Town purchase a one-year digital subscription to the Westshore Voice News. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) – appointment consideration, (e) – land and (k) – municipal service. CARRIED

15. RISING REPORT

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-32-18 a) Advisory Committee Appointments

From the February 19, 2019 In-Camera meeting:

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT Hari Sharma be appointed and Janet Baker and Dick Faulks be re-appointed to the Community Development Advisory Committee from March 1, 2019 to February 28, 2021;

AND THAT Colin Baur and Silvia Cardenas be appointed and Ian Brown be re-appointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2019 to February 28, 2021. CARRIED

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Lemon

THAT this meeting now terminate. Time: 10:04 p.m. CARRIED

MAYOR __________________________

CORPORATE OFFICER __________________________