MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MAY 1, 2018

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, MAY 1, 2018 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Kowalewich
• Councillor Rogers
• Councillor Weisgerber

REGRETS:

• Councillor Mattson

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration/Corporate Officer
• L. Chase, Director of Development Services
• J. Rosenberg, Director of Engineering
• D. Christenson, Director of Finance
• J. Chow, Senior Planner
• E. Bolster, Deputy Corporate Officer
• 3 members of the public
• 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:11 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held April 17, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the Council meeting held April 17, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit No. 2017/08 – 2427 Chilco Road

1. Report dated April 24, 2018 from the Senior Planner The Senior Planner gave an overview of the report to Council. A member of Council inquired about the type of smoke alarm that will be installed.

2. Comments from the Applicant M. Baier, applicant, noted that the smoke alarm will be what is required by the Building Code.

3. Comments from the Public

4. Correspondence

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-61-18 THAT Environmental Development Permit No. 2017/08 be approved;

AND THAT Environmental Development Permit No. 2017/08 include the following conditions:

1. Construction is to be in accordance with the recommendations of the May 13, 2016 Interface Fire Hazard Assessment prepared by Strathcona Forestry Consulting, including: a) removal of woody debris within 10m of the building; b) the use of fire-retardant roofing and soffits, and on the downhill side of the building, fire-retardant building cladding; and c) installation of a smoke alarm.

2. Construction is to be in accordance with the July 21, 2016 Arborist Report prepared by Talbot McKenzie and Associates, including temporary barrier fencing and construction hoarding to protect existing trees.

AND FURTHER THAT Environmental Development Permit No. 2017/08 include the following variances:

1. variance to the minimum required siting of an accessory building from a rear lot line from 15.0m to 12.2m;
2. variance to the minimum required siting of an accessory building from a side lot line from 15.0m to 8.4m;
3. variance to the maximum length of an accessory building from 7.5m to 8.6m; and
4. variance to the maximum height of an accessory building from 4.5m to 5.2m. CARRIED

b) Grants-in-Aid Requests – Shoreline Community Middle School and Shoreline Community School Association

1. Report dated April 24, 2018 from the Director of Finance

Council and staff discussed clarity in regard to the crossing guard position; and funding.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-62-18 THAT the grant-in-aid request from Shoreline Community School Association for youth programs in the amount of $20,000 be approved. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-63-18 THAT a letter be sent to Shoreline Community Middle School to request clarification regarding their grant-in-aid application for crossing guard position funding. requesting clarification in regard to the request for funding of the crossing guard position. CARRIED

c) Award of Contract – Centennial Park Playground Replacement Equipment

1. Report dated April 25, 2018 from the Engineering Clerk The Director of Engineering summarized the report for Council.

Council and staff discussed timeline for completion and siting of the playground equipment.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-64-18 THAT the 2018 Request for Proposal to design, supply and install Centennial Park playground equipment be awarded to Suttle Recreation Parks and Playground in the amount of $110,000.00 (excluding applicable taxes);

AND THAT design modifications to include toddler equipment within the approved budget be investigated. CARRIED

d) Chilco Trails Zones 3 and 4 – Award of RFP

1. Report dated April 27, 2018 from the Chief Administrative Officer The Director of Development Services gave an overview of the report to Council.

Council noted that they support staff investigating options for completion of the trail onto Carly Lane.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-65-18 THAT Western Watershed Designs Inc. be awarded the contract to construct Chilco Trails Zones 3 and 4 for a total cost of $94,500.00 including GST. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 8, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 8, 2018 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated April 25, 2018 from P. Thorkelsson, Chief Administrative Officer, District of Saanich, Re: Extension of Fire Dispatch and Communications Services Agreement

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-66-18 THAT the Town of View Royal enter into the Extension of Fire Dispatch and Communications Services Agreement with the District of Saanich. CARRIED

9.2 FOR INFORMATION

a) Letter dated April 25, 2018 from D. Ashmore, Wilfert Road, Re: Elements Casino Variance Requests

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the letter dated April 25, 2018 from D. Ashmore, Wilfert Road, Re: Elements Casino Variance Requests be received for information. CARRIED

b) Letter dated April 12, 2018 from Min. S. Robinson, Ministry of Municipal Affairs and Housing, Re: Development Cost Charges on New Developments

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the letter dated April 12, 2018 from Min. S. Robinson, Ministry of Municipal Affairs and Housing, Re: Development Cost Charges on New Developments be received for information. CARRIED

10. BYLAWS

a) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 996, 2018 and Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 – First and Second Reading – Lot A Tuzo Court

1. Report dated April 25, 2018 from the Senior Planner

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated April 25, 2018 from the Senior Planner titled “Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 997, 2018 – First and Second Reading – Lot A Tuzo Court” be received. CARRIED

b) Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 996, 2018 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to Land Use Designation of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55112 (Tuzo Court)

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 996, 2018 be given first and second reading. CARRIED

c) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Rezoning of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55112 (Tuzo Court)

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers