Minutes of a Council Meeting Held on Tuesday, July 17, 2018

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JULY 17, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Mattson Councillor Rogers Councillor Weisgerber

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration/Corporate Officer D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Chow, Senior Planner K. Bowbyes, Deputy Director of Engineering E. Bolster, Deputy Corporate Officer 5 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the agenda be amended to include items 8.1(h) and 9.1(c) and remove item 10(d);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Public Hearing for Bylaw No. 1003 and 1004 held July 3, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Public Hearing for Bylaw No. 1003 and 1004 held July 3, 2018 be adopted as presented. CARRIED

b) Minutes of the Public Hearing for Bylaw No. 1005 held July 3, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Public Hearing for Bylaw No. 1005 held July 3, 2018 be adopted as presented. CARRIED

c) Minutes of the Council meeting held July 3, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held July 3, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Soil Permit Application No. 2018/01 – 7 Erskine Lane

1. Report dated July 12, 2018 from the Senior Planner

The Senior Planner gave a summary of the report to Council.

Council, staff and the applicant’s consultant, J. Bartley of Island Engineering, discussed Provincial reporting procedures and timing, extent of contamination; and temporary stockpiling of soil.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-99-18 THAT Soil Permit No. 2018/01 be approved in accordance with the reports and plans attached to the July 12, 2018 report from the Senior Planner titled “Soil Permit Application No. 2018/01 – 7 Erskine Lane”;

AND THAT Soil Permit No. 2018/01 include the following conditions:

1. Compliance with the requirements of Soil Deposit/Removal Bylaw No. 869, 2013;
2. There shall be no washing and crushing of contaminated soils.
3. Issuance of a tree permit with a tree protection plan is required prior to beginning work around the protected root zones of trees.
4. The soil permit expires one year from the date of issuance.
5. At expiry of the soil permit, if a development permit or building permit has not been issued: a) the remediated areas be vegetated or ground covered to discourage non-invasive plant species in disturbed areas; and b) certification of slope stability and no net increase in offsite drainage by a Professional Engineer, Geoscientist, or Certified Hydrologist as appropriate.

AND FURTHER THAT Soil Permit No. 2018/01 be issued upon:

• receipt of a $4,000 security deposit; and
• approval from the Ministry of Environment and Climate Change in regard to the Environmental Management Act and Contaminated Sites Regulations. CARRIED

b) Grants-in-Aid Request – Greater Victoria Crossing Guards Association

1. Report dated July 11, 2018 from the Director of Finance

Ms. A. Smith, President/Director, Greater Victoria Crossing Guards Association, described the background to this fledgling Association, noting that Beacon Community Services previously administered the school crossing guard program until June 2018. Greater Victoria Crossing Guards Association has now formed and is looking to municipalities to fund crossing guards for the 2018/2019 school year.

Council, staff and Ms. Smith discussed funding requirements and alternate funding sources.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-100-18 THAT a grant-in-aid be approved to the Greater Victoria Crossing Guards Association for the period of September to December 2018 for a total of $12,400;

AND THAT a grant-in-aid be approved to Greater Victoria Crossing Guards Association for the period of January to June 2019 for a total of $18,600;

AND FURTHER THAT a letter be sent to the Greater Victoria Crossing Guards Association indicating that the Town expects that there will be a thorough discussion of this program in the future including the inclusion of other agencies and School District No. 61 in funding the program. CARRIED

c) Colwood Official Community Plan Referral

1. Report dated July 12, 2018 from the Director of Development Services

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

C-101-18 THAT correspondence be sent to the City of Colwood indicating an objection to:

• Figure 11 Cycling Network map as it shows a buffered bike lane into View Royal on Wilfert Road which is inconsistent with Town of View Royal policy; and
• Figure 13 Road Network as it shows Wilfert Road being a Collector Road which is inconsistent with Town of View Royal policy. CARRIED

d) Centennial Park Playground Replacement Equipment

1. Report dated July 12, 2018 from the Director of Engineering

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the report dated July 12, 2018 from the Director of Engineering titled “Centennial Park Playground Replacement Equipment” be received for information. CARRIED

e) Council Remuneration

1. Report dated July 2018 from Dugal Smith & Associates

The Chief Administrative Officer gave a summary of the report to Council.

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-102-18 THAT Council remuneration be increased by 4% for 2019 and 14% to moderate the cost impacts of the 2019 tax change. CARRIED Councillor Mattson opposed

f) Annual Report for Year Ended December 31, 2017

1. Report dated July 11, 2018 from the Executive Assistant

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-103-18 THAT the Annual Report for the year ended December 31, 2017 be approved. CARRIED

g) Certified Wood Burning Appliances

1. Report dated July 12, 2018 from the Director of Protective Services

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the report dated July 12, 2018 from the Director of Protective Services titled “Certified Wood Burning Appliances” be received for information. CARRIED

h) West Shore Parks and Recreation 2018 Revised Budget

1. Report dated July 17, 2018 from the Chief Administrative Officer

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-104-18 THAT the West Shore Parks and Recreation Society 2018 Revised Budget be approved as attached to the July 17, 2018 report from the Chief Administrative Officer. CARRIED Councillor Mattson opposed

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-105-18 THAT “Option 2 – Guided/semi-guided walk of the Chilco Trails” be the celebration event held in recognition of the completion of the Chilco Trails Network on Sunday, September 9, 2018 from 10:00 a.m. – 12:00 p.m. CARRIED

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated July 9, 2018 from D. Critchley, Re: ACT Stewardship Roundtable 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber

THAT the email dated July 9, 2018 from D. Critchley, Re: ACT Stewardship Roundtable 2018 be received. CARRIED Councillor Rogers opposed

b) Letter dated July 8, 2018 from R. Toews and S. McRae, Shoreline Community Middle School Outdoor Education Big Canoe Program, Re: Shoreline Boat Launch

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-106-18 THAT the letter dated July 8, 2018 from R. Toews and S. McRae, Shoreline Community Middle School Outdoor Education Big Canoe Program, Re: Shoreline Boat Launch be referred to staff. CARRIED

c) Letter dated July 16, 2018 from E. Gorman, Manager, Legislative Services, Capital Regional District, Re: CRD Bylaw No. 4255 – Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 5, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-107-18 THAT consent be given to the adoption of Capital Regional District’s Bylaw No. 4255, Arts and Culture Support Service Establishment Bylaw No. 1, 2001, Amendment Bylaw No. 5, 2018. CARRIED

9.2 FOR INFORMATION

a) West Shore Indigenous Day Festival report received July 11, 2018 from the M’akola Group of Societies

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT West Shore Indigenous Day Festival report received July 11, 2018 from the M’akola Group of Societies be received for information. CARRIED

b) Letter dated July 5, 2018 from D. Thompson, Vice-Principal, Spectrum Community School, Re: Grant-in-Aid – 2018 Spectrum Dry Grad

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the letter dated July 5, 2018 from D. Thompson, Vice-Principal, Spectrum Community School, Re: Grant-in-Aid – 2018 Spectrum Dry Grad be received for information. CARRIED

10. BYLAWS

a) Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1006, 2018

A Bylaw to Amend the Municipal Ticket Information Bylaw with Respect to Fines Pertaining to Liveaboard Vessels

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 1006, 2018 be adopted. CARRIED

b) Official Community Plan No. 811, 2011, Amendment Bylaw No. 1003, 2018

A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designation of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55974

MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich

THAT Official Community Plan No. 811, 2011, Amendment Bylaw No. 1003, 2018 be given third reading. CARRIED

c) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1004, 2018

A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to Rezoning Lot A, Section 98, Esquimalt District, Plan EPP55974 to P-3: Parks and Recreation and CD-19: Subzone B Mixed Residential Residential Attached

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1004, 2018 be given third reading. CARRIED

d) Subdivision and Development Servicing Bylaw No. 985, 2017, Amendment Bylaw No. 1007, 2018

removed from agenda

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIOINS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson

THAT this meeting now terminate. Time: 8:16 p.m. CARRIED