Town of View Royal Council Meeting Agenda, July 5, 2016

AGENDA

1. CALL TO ORDER (Mayor Screech)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Council meeting held June 21, 2016

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS a) B. & J. Pratt, 236 Burnett Road, Re: First Phase of Burnett Road Upgrade

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) **Development Variance Permit No. 2016/08 – 2427 Chilco Road**
1. Report dated June 28, 2016 from the Senior Planner
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

Staff Recommendation: THAT the request to reduce the minimum length of driveway parking spaces adjoining the road from 5.5m to 4.5m be declined; AND THAT Development Variance Permit No. 2016/08 – 2427 Chilco Road (Thetis Vale Phase 7) be approved to vary the maximum height of retaining walls from 1.2m to 6.2m.

b) Development Variance Permit No. 2016/01 – Thetis Vale Phase 6 – Parking Space Length Variance 1. Report dated June 27, 2016 from the Planner 2. Comments from the Applicant 3. Comments from the Public 4. Correspondence

Staff Recommendation: THAT the request to reduce the minimum length of driveway parking spaces from 5.5m to 4.5m be declined.

c) Development Variance Permit No. 2016/07 – 14 Jedburgh Road 1. Report dated June 28, 2016 from the Planner 2. Comments from the Applicant 3. Comments from the Public 4. Correspondence a) Email dated June 29, 2016 from D. & R. Campbell, 13 Jedburgh Road, Re: Development Variance Permit No. 2016/07 – 14 Jedburgh Road b) Email received June 28, 2016 from D. Fownes, 29 Jedburgh Road, Re: Development Variance Permit No. 2016/07 – 14 Jedburgh Road c) Email dated June 28, 2016 from E. & C. McCarthy, 24 Jedburgh Road, Re: Development Variance Permit No. 2016/07 – 14 Jedburgh Road d) Email dated May 16, 2016 from R. Campbell, 13 Jedburgh Road, Re: Development Variance Permit No. 2016/07 – 14 Jedburgh Road

Staff Recommendation: THAT Council approve a variance to the distance of the common access roadway to the existing side lot line from 9m to 0m as per the report from the Planner dated June 28, 2016.

d) Form and Character Development Permit No. 2016/04 – 1499 Admirals Road – Admirals Walk 1. Report dated June 28, 2016 from the Planner 2. Comments from the Applicant 3. Comments from the Public 4. Correspondence a) Email dated June 29, 2016 from G. Rodgers, 27-126 Hallowell Road, Re: Form and Character Development Permit No. 2016/04 – 1499 Admirals Road – Admirals Walk

Staff Recommendation: THAT Council approve Development Permit No. 2016/04 as per the plans attached to the report from the Planner dated June 28, 2016, excepting the second storey signage; AND THAT Council not approve the variances to permit second storey signs on the property.

e) Form and Character Development Permit with Variances No. 2016/02 – 301 Nursery Hill Drive – “Lillian Gate” 1. Report dated June 29, 2016 from the Planner 2. Comments from the Applicant 3. Comments from the Public 4. Correspondence a) Email dated June 27, 2016 from H. Sharma, 409 Nursery Hill Drive, Re: Development Permit No. 2016/02 – 301 Nursery Hill Drive

Staff Recommendation: THAT Council approve Development Permit No. 2016/02 as per the plans attached to the report from the Planner dated June 29, 2016; AND THAT Development Permit No. 2016/02 include the following variances: * a variance to the rear yard setback from 7m to 2.5m (as per the regulation within Section 12.10.2.b); * a variance to the minimum floor area for a dwelling unit from 75m² to 60m² (as per the regulation within Section 12.9.3.e); and * a variance to the maximum height of a retaining wall from 1.2m to 3.1m (as per the regulation within Section 4.8.9).

f) Sewer User Fee Adjustment – 561 View Royal Avenue 1. Report dated June 21, 2016 from the Director of Finance

Staff Recommendation: THAT Council deny the application for a Sewer User Fee Adjustment for Water Leaks at 561 View Royal Avenue.

g) Welland Legacy Park – Lifecycles Project Society Agreement 1. Report dated June 22, 2016 from the Director of Engineering

Staff Recommendation: THAT Council approve the Town’s Agreement with Lifecycles Project Society as described in Attachment “A” as detailed in the June 22, 2016 report from the Director of Engineering from January 1, 2016 to December 31, 2020 to develop and maintain Welland Legacy Park for public use and education.

h) BC Housing - 94 Talcott Road – Extension of Use as a Shelter 1. Report dated June 29, 2016 from the Chief Administrative Officer

Staff Recommendation: THAT Council consider an extension of the Choices Transitional Home located at 94 Talcott Road until November 1, 2016; AND THAT Council send a letter to BC Housing advising that a rezoning application must be received prior to any further consideration of an extension.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

(motion to receive)
a) Minutes of the Capital Regional District Board meeting held April 20, 2016
b) Minutes of the Capital Regional Hospital District Board meeting held April 20, 2016
c) Minutes of the Capital Regional District Board meeting held April 13, 2016
d) Minutes of the Capital Regional Hospital District Board meeting held April 13, 2016
e) Minutes of the Greater Victoria Public Library Board meeting held March 22, 2016

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated June 23, 2016 from R. Maxwell & J. Mar, Co-Chairs, Peninsula & Area Agricultural Commission, Re: Request for Support to Re-Instate and Hire the Peninsula & Area Agricultural Commission’s South Island Regional Agrologist
b) Email dated June 22, 2016 from S. Rognon, Canadian Federation of Independent Business, Re: Property Tax Gap in View Royal

9.2 FOR INFORMATION

a) Email dated June 24, 2016 from B. & J. Pratt, 236 Burnett Road, Re: Burnett Road Project
1. Stantec Consulting’s Plan/Profile of the Burnett Road Upgrade

10. BYLAWS a) Bylaw No. 949, 2016 – Household Sewer Grinder Pump Transfer to Owner – 371 Island Highway and 7 Price Road
    1. Report dated June 23, 2016 from the Engineering Technologist

Staff Recommendation: THAT the Town of View Royal Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 949, 2016 be given first, second and third reading.

2. Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 949, 2016 (first, second and third reading)

b) Introduction of Business License Bylaw No. 952, 2016 and Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 953, 2016 1. Report dated June 29, 2016 from the Senior Planner

Staff Recommendation: THAT Business License Bylaw No. 952, 2016 be given first, second and third reading; AND THAT Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 953, 2016 be given first, second and third reading; AND FURTHER THAT no additional notification of Business License Bylaw No. 952, 2016 be required, aside from regular bylaw notification.

2. Business License and Regulation Bylaw No. 952, 2016 (first, second and third reading)

   3. Municipal Ticket Information Bylaw No. 643, 2007, Amendment Bylaw No. 953, 2016 (first, second and third reading)

3. NEW BUSINESS

4. QUESTION PERIOD

5. MOTIONS & NOTICES OF MOTION

6. RISING REPORT

15. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) – personnel, (k) – municipal service and (g) - potential litigation.

16. TERMINATION

Next Regular Council Meeting: Tuesday, July 19, 2016 at 7:00 p.m.