Council Committee's FOLLOW UP ACTIONS LIST

Meeting	Date	Item/Ref	Topic/Action	Who	Department	Status
Council	2019-02-19	C-029-19	THAT the pedestrian crossing at the Helmcken Road/Watkiss Way Intersection be evaluated following the completion of the McKenzie Interchange project.	John Rosenberg	Engineering & Parks	In progress. Will be reviewed in fall of 2021. By the Town, staff have discussed with a traffic engineer now that the Mackenzie Interchange is now completed from a traffic flow perspective. Data would be more reliable once Covid issues have been resolved as traffic is not currently typical with so many people still working from home. The cost to review the intersection and implement changes in the signaling will be approximately $8,000.
COW	2019-05-14	Direction	Parks and Public Spaces Bylaw - The Committee asked that a further report be prepared that includes a legal perspective, additional detail as to what other municipalities in the area are doing, and options for consideration.	Paul Hurst	Protective Services	In progress. Report pending.
Council	2019-06-18	C-087-19	THAT staff prepare a draft amendment bylaw to Election Procedures Bylaw No. 989, 2018 to describe election signage requirements and limitations on the use of the Town’s logo.	Sarah Jones; Elena Bolster	Administration	In progress. Report with options provided to Feb. 2021 Committee of the Whole meeting; bylaw being drafted, including the mapping of sign zones with GIS staff.
Council	2019-06-18	C-091-19	THAT staff undertake a comprehensive review of parking regulations (both cash-in-lieu provisions and general parking) with the intention of better meeting the Town's parking needs now and into the future.	James Davison	Development Services	In progress. Report largely written but needs some tweaking.
Council	2019-07-16	C-109-19	THAT staff report back on the possibility of requiring 10% affordable housing units in all new multi-family developments.	Lindsay Chase	Development Services	In progress. Reviewed by CDAC in September. Report to come forward regarding update to Community Amenity Policy to implement recommendations.
Council	2019-07-16	C-110-19	THAT staff report back on ideas for the provision of health services space primarily in the Hospital precinct but also throughout the municipality.	Lindsay Chase	Development Services	Land Economics study suggests medical as a stand alone use is not viable. Significant constraint for many uses are the current parking requirements. Medical offices have a high parking demand (A GP can see 7 or more patients in an hour). Staff will continue to explore this use, and suggest that minor updates to existing commercial zones to allow for medical offices may be warranted.
Council	2019-09-17	C-122-19	THAT the investigation into a potential pilot energy refit program be referred to staff.	Lindsay Chase	Development Services	In progress. Report to be provided.
Council	2020-02-18	C-25-20	THAT staff investigate ride-hailing coming to the region and prepare a report that includes related bylaw implications, intermunicipal cooperation and financial incentives for environmental considerations and accessibility provisions.	Paul Hurst; Jim Henly	Protective Services	In progress. Collecting background information.
COW	2020-02-19	Direction	Staff will develop a Police Operating Reserve policy to guide future reserve contribution levels.	Dawn Christenson	Finance	In progress. Report scheduled for October COW meeting.
Council	2020-03-03	C-37-20	THAT the Town of View Royal enter into the December 3, 2019 Licence of Occupation Agreement with the BC Transportation Financing Authority substantially in the form attached to the March 3, 2020 In-Camera Council agenda; AND THAT the Town’s authorized signatories execute this agreement.	Kim Anema	Administration	In progress. Pending BC Transit development plan.
Council	2020-05-19	C-64-20	THAT the email dated May 14, 2020 from A. Evans, Program Manager, Greater Victoria Green Team, Re: Greater Victoria Green Team Update, Proposal and Report be referred to staff.	John Rosenberg	Engineering & Parks	In progress. Contract sent.
Council	2020-06-02	C-75-20	THAT the letter dated June 1, 2020 from D. McDaid, Re; Chilco Park be referred to staff to bring back a report to Council that will describe a process to ensure that, once the current restrictions on gatherings have eased, public engagement be solicited regarding the request for Chilco Park to be designated an off-leash area for dogs.	John Rosenberg	Engineering & Parks	Complete. Chilco Dog Park survey complete. Report coming to Committee of the Whole October 12, 2021.
Council	2020-09-22	C-97-20	THAT a new Community Climate Action Plan be commissioned for 2021 as a sustainable neighbourhood action plan that will include sustainability goals, specific targets, actions and an implementation and monitoring strategy; AND THAT the Town commit the following toward the costs of this initiative: $70,000 from its budget, of which up to $35,000 may be funded by a grant; In-kind contributions valued at $10,000; AND FURTHER THAT staff apply for the Federation of Canadian Municipalities’ “Sustainable Neighbourhood Action Plan” grant for the Community Climate Action Plan.	Jeff Chow	Development Services	Complete. RFP Awarded to Community Energy Association.
Council	2020-10-06	C-104-20	THAT the Town adopt a policy that bans the use of anticoagulant rodenticides municipal properties; AND THAT staff communicate to residents and businesses the harmful impacts of anticoagulant rodenticides and the availability of ecologically sustainable alternatives; AND THAT, with a view to increasing protection for wildlife, a letter be sent to the Minister of Environment and Climate Change Strategy requesting a Province wide ban on the use of anticoagulant rodenticides; AND FURTHER THAT the Town use humane practices for pest control on municipal properties.	Sarah Jones; Jennifer Cochrane; John Rosenberg	Administration; Engineering & Parks	In progress. Letter from Mayor Screech sent Nov. 30, 2020. Effective July 21, 2021, Province banned sale and use of second-generation anticoagulant rodenticides for 18 months. Town of View Royal web content being drafted.
Council	2020-11-03	C-116-20	THAT staff work with the developer of 9 Erskine Lane, the Capital Regional District (CRD) and the owner of 2 Hospital Way to install a gravel trail over the CRD property that bisects 9 Erskine Lane and is a right-of-way over 2 Hospital Way.	Lindsay Chase	Development Services	In progress. Met with owners reps from 2 Hospital Way. Meeting with CRD on Feb 12 to understand what mechanism might be used. Research indicates this a SRW for both CRD and Fortis. Owners of Hospital Way site are considering future of site and they are not able to consider SRW until that assessment is complete.
Council	2020-12-01	C-125-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-05-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-126-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-06-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-127-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-07-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-128-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-08-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-129-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-09-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-130-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-10-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-131-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-11-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-132-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-12-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2020-12-01	C-133-20	THAT Parks, Recreation and Environment Advisory Committee recommendation PREAC-13-20 be referred to the Community Climate Action Plan consultant once that project has commenced.	Jeff Chow	Development Services	Complete. Item referred to consultant.
Council	2021-01-19	C-05-21	THAT bird friendly design guidelines be referred to the Official Community Plan process for consideration with the review of development permit areas; AND THAT options for incorporation of bird friendly design be considered for developments where possible in advance of that OCP review.	Lindsay Chase	Development Services	Complete. This item was been referred to OCP consultant team for inclusion in OCP update in July 2021.
Council	2021-02-16	C-18-21	THAT due to the potential increase in pedestrian and vehicle traffic from the Shoreline School expansion, staff ask ICBC to undertake a safety audit at the intersection of Shoreline Drive and Island Highway; AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway.	John Rosenberg	Engineering & Parks	In progress. Staff have started the process by engaging a traffic engineer to review the process. Traffic volumes will be collected September 2021 when school is back in session.
Council	2021-03-02	C-22-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Operations Centre Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	In progress. Waiting for approval.
Council	2021-03-02	C-23-21	THAT the application for the 2021 Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund (CEPF) Emergency Social Services Grant be approved; AND THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council.	Troy D. Mollin	Protective Services	ESS grant for 2021 was approved by UBCM. Purchasing of the grant items has commenced.
Council	2021-03-16	C-26-21	THAT the remaining building permit fees, totaling $18,000, for the Scottish Cultural Centre to be constructed at 1801 Admirals Road be recorded as paid on behalf of the Victoria Highland Games Association and be recorded as a grant in aid; AND THAT the Town of View Royal enter into an agreement with the Victoria Highland Games Association that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate.	Dawn Christenson; Sarah Jones	Administration; Finance	In progress. Grant in aid applied to building permit fees; legal agreement to be prepared closer to building occupancy.
Council	2021-03-16	C-31-21	THAT staff bring forward the 2003 consultant report titled “An Administrative Work Plan for the Town of View Royal” and examples of other committee governance structures from other municipalities.	Sarah Jones; Kim Anema	Administration	Complete; Report provided to September 14, 2021 Committee of the Whole.
Council	2021-04-06	C-41-21	THAT staff report back to Council regarding a public engagement process on council size.	Sarah Jones	Administration	Complete. Report on Oct. 5, 2021 Council agenda for consideration.
Council	2021-04-06	C-42-21	THAT efforts to replace oil furnace with heat pumps be referred to the Climate Action Strategy.	Lindsay Chase	Development Services	Complete. Item referred to consultant.
Council	2021-04-06	C-43-21	THAT recommendation PREAC-03-21 from the Parks, Recreation and Environment Advisory Committee regarding the consideration of including food security guidelines in multi-family development permit areas as part of the Official Community Plan review be referred to staff.	Lindsay Chase	Development Services	Complete. Item referred to consulting team.
Council	2021-04-06	C-44-21	THAT, pending final details, the Town of View Royal agrees "in principle" to participate in the District of Saanich’s Speed Reduction Pilot Project.	John Rosenberg	Engineering & Parks	Implementation has not started yet.
Council	2021-04-06	C-45-21	THAT staff prepare a report regarding a bylaw to regulate the provision of checkout bags and that includes a public outreach component, based upon the Township of Esquimalt’s and other examples.	Sarah Jones	Administration	In progress; Province introduced changes in late July 2021 making bylaw process simpler; staff will undertake outreach to relevant businesses and begin bylaw process with planned effective date of April 22, 2022 (Earth Day).
COW	2021-04-13	Direction	Report regarding Five-Year Financial Plan targets to the September Committee of the Whole meeting.	Dawn Christenson	Finance	Complete. Report considered by Council at September 14 CoW.
COW	2021-04-13	Direction	Amend the Community Amenity Contribution policy to include a.) an affordable housing amenity contribution and b.) opportunities to negotiate housing amenities for larger projects.	Jeff Chow	Development Services	Complete. Report to amend CAC policy sent back to staff for presentation to next CDAC meeting in September 2021.
Council	2021-04-20	C-50-21	THAT the email dated February 9, 2021 from S. Johnstone, Re: Dogs in Off-leash Parks be referred to staff to prepare a report on the on-leash and off-leash areas in Town parks.	John Rosenberg	Engineering & Parks
Council	2021-04-20	C-51-21	THAT the proposed amendments to the Traffic Calming Policy No. 5200-016 as shown in the Engineering Clerk’s report dated April 1, 2021 entitled “proposed Amendment to Traffic Calming Policy No. 5200-016” be approved.	Julie Paterson; Jennifer Smith	Administration; Engineering & Parks	Complete. Policy is posted on the Town's website.
Council	2021-05-04	C-55-21	THAT Development Permit No. 2021/04 be approved as per the April 28, 2021 report from the Senior Planner titled “Development Permit Application No. 2021/04 – 7 Erskine Lane”; AND THAT Development Permit No. 2021/04 include variances to the provisions of Zoning Bylaw No. 900, 2014 for the following: a. Maximum building height of a building from 13.5m to 17.0m; b. Minimum front lot line setback from 7.5m to 6.8m; c. Minimum rear lot line setback from 7.0m to 6.5m; d. Maximum projection of a balcony into a required setback from 0.5 m to 1.2m; e. Maximum width of a balcony projection into a required setback from 2.0m to 4.5m; f. Maximum width of sunlight control projections per building face from 4.0m to 11.0m; g. Maximum height of a fence on top of a retaining wall from 2.0m to 4.3m; AND THAT Development Permit No. 2021/04 include variances to the provisions of Subdivision and Development Servicing Bylaw No. 985, 2017 to facilitate potential modifications to the road frontage of this property: • Variance to requirements for shared travel lanes to permit a separated bicycle lane. • Variance to requirements for pocket parking to permit a parking island within a cul-de-sac bulb. AND FURTHER THAT Development Permit No. 2021/04 include the following condition:	Jeff Chow	Development Services	Complete.
Council	2021-05-18	C-60-21	THAT Thetis Lake Park Emergency Response Services Cost Recovery Bylaw No. 1073, 2021 be referred back to staff to gather input from Capital Regional District and seek clarification on Section 2.0 provisions including applicability to only Thetis Lake park; retention of alcohol and drug references; evidentiary requirements; determination of one metre jump or dive height; and the ability to collect the user fee.	Paul Hurst	Protective Services	In progress. In conversation with CRD. Will be revisited in Q1 of 2022.
Council	2021-06-01	C-66-21	THAT staff prepare a report regarding the District of North Vancouver and the District of West Vancouver’s practices with respect to heat pumps in new single family and multi-family construction.	Jeff Chow	Development Services	Complete. Report presented to COW September 14, 2021.
Council	2021-06-01	C-67-21	THAT the Parks, Recreation and Environment Advisory Committee’s May 25, 2021 motion PREAC-05-21 regarding the request for the Town’s Climate Action Strategy to include incentives for conversions from existing oil and natural gas heating systems to electric heat pumps along with the PREAC-04-21 motion that recommends the establishment of a $50,000 budget from which to provide $3,000 grants for households towards this purpose be referred to staff.	Lindsay Chase	Development Services
Council	2021-06-01	C-68-21	THAT the letter dated May 19, 2021 from Supt. T. Preston, Officer in Charge, West Sore RCMP, Re: Emergency Vehicle Pullout Locations be referred to staff for consideration of logistics, costs, and budget implications.	John Rosenberg	Engineering & Parks	Staff met with RCMP traffic supervisor. Solutions are being discussed, a future report will be forth coming to Committee of the whole.
Council	2021-06-01	C-69-21	THAT the notice of motion regarding reducing parking requirements for new developments from Councillor Rogers be referred to staff.	James Davison	Development Services
Council	2021-06-15	C-70-21	THAT the Mixed Residential Form and Character Development Permit No. 2021/06 for 9 Erskine Lane be approved; AND THAT Development Permit No. 2021/06 include the following variances to Zoning Bylaw No. 900, 2014: • A variance to the height of retaining walls from 1.2m to 2m as per Section 4.8.9; • A variance to the required vehicle parking spaces from 436 to 370 as per Sections 5.10 Table 5.2 AND THAT all retaining walls on site are mortared walls as per Drawing PR 13 Proposed Materials from Thuja Architecture and Design and labelled “Retaining Wall – Large Concrete Block” as attached to the June 9, 2021 report from the Community Planner; AND THAT planting and pathway encroachment into the Town’s boulevard as illustrated on Drawing L1.3 from Lazzarin Svisdahl Landscape Architects be removed; AND FURTHER THAT any references to the car share program term in the “219 Covenant – Development Agreement” executed on January 15, 2021 be extended from two to five years.	James Davison	Development Services	Complete. DP Issued. Covenant in process of being signed.
Council	2021-06-15	C-72-21	THAT the contract for the 2021 Official Community Plan Review be awarded to EcoPlan International for a total cost of up to $125,611.	Lindsay Chase	Development Services	Complete. Contract letter sent, project has been initiated.
Council	2021-06-15	C-74-21	THAT the report dated June 2, 2021 from the Senior Planner titled “Community Amenity Contributions Policy Amendment – Affordable Housing” be referred to the Community Development Advisory Committee.	Alex Heimburger	Engineering & Parks	Complete. Report received and discussed at September 28, 2021 CDAC Meeting
Council	2021-06-15	C-75-21	THAT should the Town’s request to the Minister of Municipal Affairs to reverse the 2021 property taxes for 1801 Admirals Road not be approved, the Town consider granting the general municipal portion of the 2021 property taxes ($31,445.91) for 1801 Admirals Road back to the Victoria Highland Games Association in 2022.	Dawn Christenson; Kim Anema	Finance	Complete. Response received from the Ministry.
Council	2021-07-06	C-76-21	THAT Environmental Development Permit No. 2021/11 be approved; AND THAT Environmental Development Permit No. 2021/11 include the following variances: 1. A variance to Section 3.8.2 of Zoning Bylaw No. 900, 2014 for the construction of retaining walls within the 15m setback to the natural boundary to the sea; and 2. A variance to Section 4.8.9 of Zoning Bylaw No. 900, 2014 for the height of a retaining wall in a residential zone from 1.2m to 1.8m.	James Davison	Development Services	Complete. DP issued.
Council	2021-07-06	C-77-21	THAT Environmental Development Permit No. 2021/09 be approved; AND THAT Environmental Development Permit No. 2021/09 include the following variance: • A variance to the special setback from the natural boundary of the sea from 15m to 0m for the wharf accessory building (boathouse).	James Davison	Development Services	Complete.
Council	2021-07-06	C-78-21	THAT Development Permit No. 2021/12 for 1705 Island Highway be approved.	Jeff Chow	Development Services	Complete. DP issued.
Council	2021-07-06	C-79-21	THAT the Victoria Highland Games Association be issued a grant-in aid in the amount of $60,147.81 which is equivalent to the Development Cost Charges for Building Permit No. 6035 issued for the development at 1801 Admirals Road.	Dawn Christenson	Finance	Complete. Payment issued July 16, 2021.
Council	2021-07-06	C-80-21	THAT the 2021 Financial Plan be amended to accommodate the $60,147.81 grant-in-aid for the Victoria Highland Games Association associated with Council resolution C-79-21.	Dawn Christenson	Finance	In progress. Financial Plan amendment to be prepared for a future Council meeting.
Council	2021-07-06	C-81-21	THAT Don Brown be appointed to the Parks, Recreation, and Environment Advisory Committee from July 6, 2021 to February 28, 2023.	Elena Bolster	Administration	Complete. Letter sent to Mr. Brown on 2021-07-14
Council	2021-07-20	C-82-21	THAT the revised Council and Committee of the Whole 2021 meeting schedule be adopted.	Elena Bolster	Administration	Complete. Revised schedule distributed/updated.
Council	2021-07-20	C-83-21	THAT the Annual Report for the Year Ended December 31, 2020 be adopted.	Jennifer Cochrane	Administration	Complete. The Annual Report was adopted by Council on July 20, 2021.
Council	2021-07-20	C-84-21	THAT the Engagement Strategy dated July 12, 2021 from EcoPlan International as attached to the Community Planner’s July 14, 2021 report titled “Official Community Plan Consultation and Local Government Legislative Requirements”, to address and fulfill the Official Community Plan consultation requirements with Section 475 of the Local Government Act be endorsed.	James Davison	Development Services	Complete.
Council	2021-07-20	C-85-21	THAT the award of contract for the Community Climate Action Strategy to Community Energy Association for a total cost of up to $70,000 be approved.	Jeff Chow	Development Services	Complete. CEA has begun work on the project.
Council	2021-07-20	C-87-21	THAT, in anticipation of Provincial government regulation that will amend the Community Charter and in support of a hybrid Council meeting model: 1. The required amending bylaw to Procedure Bylaw No. 677, 2007 to facilitate electronic regular and committee meetings and public hearings be prepared, and 2. The Advisory Committees continue to meet electronically on the Microsoft Teams Meeting platform until the end of 2021 when their meetings can once again be held fully in-person only on an alternating basis in Council Chambers.	Sarah Jones	Administration	Completed; Procedure Bylaw Amendment Bylaw No. 1074 on Oct. 5, 2021 Council agenda for consideration of 3 readings and both Advisory Committees contacted of continuation of meeting format on July 30, 2021.
Council	2021-07-20	C-88-21	THAT the 2021-2025 Financial Plan be amended to include $6,000 for a heat pump rebate incentive program.	Dawn Christenson	Finance	In progress. Financial Plan amendment to be prepared for a future Council meeting.
Council	2021-07-20	C-89-21	THAT the Town’s heat pump rebate incentive program delivery options and related promotional information approach be referred to staff.	Lindsay Chase	Development Services	Complete. Heat pump rebate information is posted to the Town's website and social media.
Council	2021-07-20	C-90-21	THAT the email dated July 9, 2021 from a resident Re: Cooling Centres in View Royal be referred to staff.	Troy D. Mollin	Protective Services	Complete. Cooling centres were opened in Langford and Colwood by View Royal ESS team in August. Both centres were advertised and available for View Royal residents.
Council	2021-07-20	C-91-21	THAT Extreme Outreach Society be issued a grant-in-aid in the amount of $500.00 to assist in the purchase of replacement appliances as described in Executive Director, C. Power's letter received July 2, 2021.	Dawn Christenson; Sarah Morgan	Finance	Complete. Payment issued August 30, 2021.
Council	2021-07-20	C-92-21	THAT the Mayor write a letter to the Attorney General and Minister Responsible for Housing with a copy to municipalities in the Capital Region and the WestShore RCMP regarding the release and monitoring of repeat offenders.	Jennifer Cochrane	Administration	Complete. Letter sent to Minister Eby on August 11, 2021.
Council	2021-09-07	C-93-21	THAT staff report back to a future In-Camera Council meeting regarding actions staff have taken to investigate the allegations as outlined in Ms. Saladana’s presentation with respect to the construction at 275 Kerwood Street.	Lindsay Chase	Development Services	Complete.
Council	2021-09-07	C-94-21	THAT Councillor Lemon and Councillor Mattson be appointed to participate in the Community Climate Action Strategy Workshops on September 22, 2021 and October 4, 2021.	Lindsay Chase	Development Services	Complete.

Council Committee's FOLLOW UP ACTIONS LIST

Council Committee's FOLLOW UP ACTIONS LIST

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