TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA TUESDAY, MAY 1, 2018

TOWN OF VIEW ROYAL COUNCIL MEETING

TUESDAY, MAY 1, 2018 IMMEDIATELY FOLLOWING THE PUBLIC HEARING VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER

(Mayor Screech)

2. APPROVAL OF AGENDA

(motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

(motion to adopt) a) Minutes of the Council meeting held April 17, 2018 (Pg. 6 - 11)

4. MAYOR'S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Environmental Development Permit No. 2017/08 - 2427 Chilco Road

1. Report dated April 24, 2018 from the Senior Planner (Pg. 12 - 25)
2. Comments from the Applicant
3. Comments from the Public
4. Correspondence

Staff Recommendation:

THAT Environmental Development Permit No. 2017/08 be approved;

AND THAT Environmental Development Permit No. 2017/08 include the following conditions:

1. construction is to be in accordance with the recommendations of the May 13, 2016 Interface Fire Hazard Assessment prepared by Strathcona Forestry Consulting, including: removal of woody debris within 10m of the building; the use of fire-retardant roofing and soffits, and on the downhill side of the building, fire-retardant building cladding; and installation of a smoke alarm.
2. construction is to be in accordance with the July 21, 2016 Arborist Report prepared by Talbot McKenzie and Associates, including temporary barrier fencing and construction hoarding to protect existing trees.

AND FURTHER THAT Environmental Development Permit No. 2017/08 include the following variances:

1. variance to the minimum required siting of an accessory building from a rear lot line from 15.0m to 12.2m;
2. variance to the minimum required siting of an accessory building from a side lot line from 15.0m to 8.4m;
3. variance to the maximum length of an accessory building from 7.5m to 8.6m;
4. variance to the maximum height of an accessory building from 4.5m to 5.2m.

b) Grants-in-Aid Requests - Shoreline Community Middle School and Shoreline Community School Association

1. Report dated April 24, 2018 from the Director of Finance (Pg. 26 - 43)

Staff Recommendation:

THAT Council consider approval of grants-in-aid to Shoreline Community Middle School for a crossing guard position and Shoreline Community School Association for youth programs.

c) Award of Contract - Centennial Park Playground Replacement Equipment

1. Report dated April 25, 2018 from the Engineering Clerk (Pg. 44 - 46)

Staff Recommendation:

THAT Council approve the award of the 2018 Request for Proposal to design, supply and install Centennial Park playground equipment to Suttle Recreation Parks and Playgrounds, in the amount of $110,000.00 (excludes applicable taxes);

AND THAT staff investigate modifying the design to include toddler equipment within the approved budget.

d) Chilco Trails Zones 3 and 4 - Award of RFP

1. Report dated April 27, 2018 from the Chief Administrative Officer (Pg. 47 - 49)

Staff Recommendation:

THAT Western Watershed Designs Inc. be awarded the contract to construct Chilco Trails Zones 3 and 4 for a total cost of $94,500 including GST.

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

(motion to receive)

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 8, 2018 (Pg. 50 - 55)

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated April 25, 2018 from P. Thorkelsson, Chief Administrative Officer, District of Saanich, Re: Extension of Fire Dispatch and Communications Services Agreement (Pg. 56 - 60)

9.2 FOR INFORMATION

a) Letter dated April 25, 2018 from D. Ashmore, Wilfert Road, Re: Elements Casino Variance Requests (Pg. 61) b) Letter dated April 12, 2018 from Min. S. Robinson, Ministry of Municipal Affairs and Housing, Re: Development Cost Charges on New Developments (Pg. 62 - 63)

10. BYLAWS

a) Official Community Plan No. 811, 2011, Amendment Bylaw No. 996, 2018 and Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 - First and Second Reading - Lot A Tuzo Court

1. Report dated April 25, 2018 from the Senior Planner (Pg. 64 - 75)

Staff Recommendation:

THAT a Public Hearing be scheduled for Official Community Plan Bylaw No. 811, 2011, Amendment Bylaw No. 996, 2018 and Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 for May 15, 2018;

AND THAT staff notify BC Hydro, BC Ministry of Transportation and Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt First Nation, FortisBC, School District No. 61, Shaw Cable, Songhees First Nation, and Telus of the public hearings for the two bylaws;

AND FURTHER THAT a security deposit be received concurrent with fourth reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 for 120% of the cost for 133m of 1.2m high black chain link fencing to be installed in parkland.

b) Official Community Plan No. 811, 2011, Amendment Bylaw No. 996, 2018 A Bylaw to Amend the Town of View Royal Official Community Plan with Respect to the Land Use Designation of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55112 (Tuzo Court) (first and second reading)

1. Bylaw No. 996 (Pg. 76 - 77)

c) Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 997, 2018 A Bylaw to Amend the Town of View Royal Zoning Bylaw with Respect to the Rezoning of Remainder Lot A, Section 98, Esquimalt District, Plan EPP55112 (Tuzo Court) (first and second reading)

1. Bylaw No. 997 (Pg. 78 - 79)

d) Election Procedures Bylaw No. 989, 2018 A Bylaw to Establish Procedures for the Conduct of Local Government Elections and Other Voting (first, second and third reading)

1. Bylaw No. 989 (Pg. 80 - 82)

e) Automated Vote Counting System Authorization and Procedure Bylaw No. 480, 2002, Amendment Bylaw No. 990, 2018 A Bylaw to Amend Automated Vote Counting System Authorization and Procedure Bylaw No. 480, 2002 (first, second and third reading)

1. Bylaw No. 990 (Pg. 83 - 86)

f) Sign Bylaw No. 950, 2018 A Bylaw to Regulate Signs within the Town of View Royal (adoption)

1. Bylaw No. 950 (Pg. 87 - 108)

g) Fees and Charges Bylaw No. 958, 2016, Amendment Bylaw No. 991, 2018 A Bylaw of the Town of View Royal Relating to the Rates for the Collection and Disposal of Residential Garbage and Household Food Waste (adoption)

1. Bylaw No. 991 (Pg. 109 - 110)

h) Land Use Bylaw No. 35, 1990, Amendment Bylaw No. 992, 2018 A Bylaw to Amend the Town of View Royal Land Use Bylaw with Respect to Repealing Division 2 Signs (adoption)

1. Bylaw No. 992 (Pg. 111)

i) Tax Rates Bylaw No. 995, 2018 A Bylaw to Levy Rates for Municipal, Regional District and Hospital Purposes for the Year 2018 (adoption)

1. Bylaw No. 995 (Pg. 112 - 113)

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, May 15, 2018 at 7:00 p.m.