2025 11 12 Committee of the Whole Meeting - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, OCTOBER 14, 2025
Minutes from the previous Committee of the Whole meeting including discussions on rezoning applications and various capital projects.
PETITION & DELEGATION REQUEST FORM - Cory Vanderhorst, MNP LLP
Request form for MNP LLP to present the 2025 Audit Service Plan to the committee.
Town of View Royal 2025 Audit Service Plan
Detailed audit service plan prepared by MNP LLP for the Town's fiscal year ending December 31, 2025.
PETITION & DELEGATION REQUEST FORM - Aaron Stone, SIPP
Request form for South Island Prosperity Partnership (SIPP) to present the Rising Economy 2030 plan.
Investing in Shared Prosperity - Rising Economy 2030
A presentation on the SIPP economic development plan for Greater Victoria including funding structures and regional outcomes.
Staff Report: DEVELOPMENT VARIANCE PERMIT 2025-04 – 1701 ISLAND HIGHWAY
Report recommending the increase of maximum sign area for an existing freestanding sign at 1701 Island Highway.
Applicant’s Letter to Mayor and Council - Houston Sign
Letter from the applicant requesting a sign variance to allow Peak Vitality and Excalabor Glass to have representation on the pylon sign.
Plans – Houston Sign - 2025
Technical diagrams and maps showing the proposed sign measurements and location at the corner of Island Highway and Wilfert Road.
Presentation Slides: Development Variance Permit 2025-04 - 1701 Island Hwy
Visual presentation materials for the DVP application, showing aerial photos and site plans of the subject property.
Proposed Sign - Development Variance Permit 2025-04 - 1701 Island Highway
Presentation slides regarding a sign variance request for 1701 Island Highway, including a rendering and the staff recommendation.
DEVELOPMENT PERMIT WITH VARIANCES APPLICATION NO. 2025-06 - 2818 SHORELINE DRIVE
Staff report recommending the issuance of a development permit with variances to allow for a new detached dwelling and an elevated wooden walkway at 2818 Shoreline Drive.
Attachment 1 - Letter to Mayor and Council re: Development Application – 2818 Shoreline Drive
Letter from the property owner explaining the rationale for the building height and setback variances requested for their proposed family home.
Attachment 2 - Natural Watercourse and Shoreline Development Permit Area Review for 2818 Shoreline Drive
Environmental review of the shoreline development permit area, including a native planting plan and mitigation strategies for construction impacts.
Attachment 3 - Tree Assessment and Development Report - 2818 Shoreline Rd
Arborist report assessing on-site and neighboring trees, outlining protection requirements and identifying trees slated for removal due to development.
Attachment 4 - Flood Construction Level Assessment - 2818 Shoreline Drive
Geotechnical assessment determining the flood construction level (FCL) and building setbacks required to address coastal flooding hazards.
Attachment 5 - Building Plans - Ronan Design - 2818 Shoreline Drive
Architectural plans for the proposed residence, including site plans, floor areas, floor plans, and elevations.
Attachment 5 - East and West Elevations - 2818 Shoreline Drive
Architectural drawings showing the east and west elevations for the proposed residence at 2818 Shoreline Drive.
Attachment 5 - Sections A, B - 2818 Shoreline Drive
Architectural cross-section drawings for the proposed building project at 2818 Shoreline Drive.
Attachment 6 - Application Review: Natural Watercourse and Shoreline Areas Development Permit Area
Staff evaluation of development guidelines for shoreline areas regarding the property at 2818 Shoreline Drive.
Attachment 7 - Development Variance Permit Application Adjacent Property Impact Review
An assessment of potential impacts (shadows, trees, privacy) on neighboring properties resulting from the requested variances at 2818 Shoreline Drive.
Attachment 8. Correspondence from Neighbours
Letters of support for the development permit application from neighbors residing at 2816 and 2820 Shoreline Drive.
Presentation: Development Permit 2025-06 2818 Shoreline Drive
Slide presentation detailing the development permit and variance application for 2818 Shoreline Drive, including site plans and landscape requirements.
Initiating the 2026 Financial Planning Process
Report providing Council with an outlook for the 2026 budget, identifying revenue trends like declining casino grants and upcoming election expenses.
Review of Increased Investment in Capital Renewal Program
Update on the implementation of the 2022 Sustainable Infrastructure Replacement (SIR) Plan and its progress in closing the capital funding gap.
Review of the Asset Management Program Improvements
Staff report detailing the improvements made to the Town's Asset Management program in 2024 and 2025, including the establishment of a working group and data audits.
Attachment 1: N-111 Asset Management Program Improvements from FP 2025-2029
Detailed financial plan and project summary for continuing asset management program improvements through 2029.
Presentation: REVIEW OF ASSET MANAGEMENT PROGRAM IMPROVEMENTS
Presentation slides summarizing the Town's asset management objectives, progress made under the 'People, Assets, Information, and Finances' framework, and upcoming steps.
ASSET MANAGEMENT PROGRAM IMPROVEMENTS (Presentation)
A presentation outlining next steps and progress for the Town's Asset Management Program improvements, focusing on data practices and financial integration.
CRD Arts Service Funding Tier Change (Staff Report)
Staff report recommending that the Town of View Royal reduce its participation level in the CRD Arts and Culture Support Service from Tier 1 to Tier 2 to address financial pressures.
Appendix 1 - CRD Arts Service Participation
A data table showing the 2025 requisition summary for the Capital Regional District Arts and Culture Support Service across various member municipalities.
COUNCIL RESOLUTION FOLLOW UP LIST – 3rd QUARTER UPDATE (Staff Report)
A cover report providing the Committee with the 3rd quarter update of the current Council Resolution Follow Up List.
Council Resolution Follow Up List – 3rd Quarter Update (Appendix)
A detailed tracking table of municipal council resolutions, their current status (Completed, In Progress, Tabled, Assigned), and relevant staff comments.
DEPARTMENTAL UPDATE (Staff Report)
A comprehensive monthly update from the Chief Administrative Officer covering significant events and happenings across all Town departments.
2025 HOUSING SUMMARY October
A statistical summary of residential development activity in the Town, including units issued, demolished, and completed through October 2025.
2025 BUILDING REPORT October
A detailed report of building and plumbing permit activity for October 2025, including construction values and permit fees collected.
Correspondence: Chilco Road Traffic (Email from Katherine Buchanan)
Correspondence from a resident regarding excessive vehicle speeds and traffic safety concerns on Chilco Road and Lund.
Correspondence: Speed on Chilco area (Email from Cst. J. Savoy, RCMP)
Response from the RCMP regarding speed enforcement patrols conducted on Chilco Road in response to resident complaints.