2024 01 16 Council Agenda - Agenda - Pdf
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, DECEMBER 5, 2023
Official record of the council meeting proceedings from December 5, 2023, including committee appointments and bylaw readings.
SCHEDULE A - STANDING COMMITTEES OF COUNCIL
Appendix to the December 5 minutes listing the standing committees of council and their respective chairs.
SCHEDULE B - OTHER COMMITTEES, COMMISSIONS AND BOARDS
List of council appointments to external and regional boards and commissions for the term ending December 2024.
SCHEDULE C - MISCELLANEOUS APPOINTMENTS
List of internal appointments including Acting Mayors, signing officers, auditors, and bankers.
SCHEDULE D - TAG DAYS – 2023-2024
Designated days for local clubs and organizations to fundraise within the municipality.
SCHEDULE E - ADVISORY COMMITTEES – 2024
Appointments of Liaisons and Alternates for municipal advisory committees for the year 2024.
MINUTES OF A PUBLIC HEARING HELD ON TUESDAY, DECEMBER 5, 2023
Official record of the public hearing regarding Rezoning Application No. 2023-01 for 339, 341 and 345 Island Highway.
PETITION & DELEGATION REQUEST FORM - Hari Krishan Sharma
Formal request by Hari Krishan Sharma to present a petition to council regarding a new playground on Nursery Hill Drive.
Petition for Garry Oak Meadow Park Amenities
Signed petition requesting the support and funding for a fenced off-leash dog park and children's play area in Garry Oak Meadow Park.
Presentation: Petition for Kids playground on Nursery Hill Drive
Supporting presentation materials for the Nursery Hill Drive playground petition, outlining background and proposed areas.
WSPR STAFF REPORT - 2024 Budget and Requisition Request
Staff report from West Shore Parks & Recreation recommending approval of the 2024 budget and municipal requisition request.
West Shore Parks & Recreation Society 2024-2028 Financial Plan and Budget Details
Detailed financial tables, budget comparisons, capital summaries, and fee schedules for West Shore Parks & Recreation.
WSPR 2024 – 2028 FINANCIAL PLAN PRESENTATION
Presentation slide deck for the West Shore Parks & Recreation 2024-2028 Financial Plan provided to the Town of View Royal.
Glue Traps – Briefing Note
Briefing note regarding the inhumane nature of glue traps and a proposal to ban their use and sale provincially.
TOWN OF VIEW ROYAL COUNCIL REPORT - DEVELOPMENT VARIANCE PERMIT APPLICATION 2023-03 – 1450 GLENTANA ROAD
Report on an application to increase fence height on top of existing retaining walls at 1450 Glentana Road to address security concerns.
ATTACHMENT A - PLANNING, DEVELOPMENT AND ENGAGEMENT REPORT (Dec 6, 2023)
Previous staff report to the Committee of the Whole regarding the Glentana Road development variance permit application.
Attachment 1 - Subject Property Orthophoto
Aerial map view of 1450 Glentana Road and surrounding commercial and residential properties.
Attachment 2 - Rationale for 1450 Glentana’s Fence Variance Request
Statement from the Strata President detailing the security history and need for the fence variance at 'The Glenn'.
Attachment 3 - Crime Prevention Through Environmental Design (CPTED) Review
RCMP evaluation of 1450 Glentana Road providing recommendations to reduce criminal opportunity through physical site improvements.
Glentana Road DVP Presentation Slides
Visual presentation slides for Council regarding the fence height variance request at 1450 Glentana Road.
Correspondence: Doreen Lupaschuk Re: Application DVP2023-03
Email from a resident of 'The Glenn' expressing total support for the proposed fence extension.
TOWN OF VIEW ROYAL COUNCIL REPORT - PROVINCIAL HOUSING LEGISLATION WORKPLAN
Report providing an analysis and workplan for implementing new provincial housing legislation (Bills 35, 44, 46, and 47).
Report to Council Re: Provincial Housing Legislation (Bill 35-2023, Bill 44-2023 and Bill 47-2023) – 2024/2025 Workplan
A staff report outlining the required workplan and budget for the Town to comply with new provincial housing legislation regarding short-term rentals, small-scale multi-unit housing, and transit-oriented areas.
Attachment 1: Short-Term Multi-Unit Housing Map
A map of the Town of View Royal identifying parcels based on size (greater or less than 280 square meters) for small-scale multi-unit housing analysis.
Attachment 2: Frequent Transit Bus Stops Map
A map of View Royal showing frequent transit stops and a 400m buffer area to identify properties eligible for a minimum of six dwellings under SSMUH legislation.
Attachment 3: Transit-Oriented Areas Map
A map defining the Transit-Oriented Area (TOA) near the Hospital Way bus exchange, showing 200m and 400m buffers for high-density residential zoning requirements.
Attachment 4: Short-Term Rentals: Policy Guidance for BC Local Governments
A provincial guide for local governments on implementing the Short-Term Rental Accommodations Act and using new regulatory tools such as data sharing and increased fines.
Provincial Policy Manual & Site Standards – Small-Scale, Multi-Unit Housing
A comprehensive policy manual and set of technical site standards provided by the Province to assist local governments in implementing legislative requirements for small-scale, multi-unit housing.
Appendix B: List of local governments that may have prescribed bus stops
An alphabetical listing of B.C. municipalities identified as potentially having bus stops that trigger provincial housing density requirements.
Appendix C: Using GIS to identify affected parcels
Technical guidelines for local governments to use Geographic Information Systems (GIS) mapping to determine which land parcels are subject to Small-Scale Multi-Unit Housing (SSMUH) legislation.
Appendix D: Calculating maximum build-out density under SSMUH zoning
A guide for municipalities to calculate the potential total increase in housing units resulting from new zoning amendments required by provincial legislation.
Appendix E: Calculating incremental build-out density under SSMUH zoning
A framework for local governments to estimate the realistic uptake and phased development of new housing units over a 30-year period.
Provincial Policy Manual: Transit-Oriented Areas (Attachment 6)
A comprehensive manual (Version 1.0) detailing legislative requirements and implementation strategies for Transit-Oriented Areas (TOAs) in B.C.
Resources, Policy Manuals for Housing Regulations Summary Slides (Attachment 7)
A Ministry of Housing presentation summarizing new regulations for short-term rentals, small-scale multi-unit housing, and transit-oriented development.
Ministry of Housing Funding Allocation Letter (Attachment 8)
A letter from Assistant Deputy Minister Bindi Sawchuk notifying the Town of View Royal of a provincial grant to support the implementation of housing legislation.
Provincial Housing Legislation 2024/2025 Workplan Presentation
A staff presentation outlining the specific tasks, timelines, and budgets required for the Town of View Royal to comply with provincial housing bills.
PLANNING FOR THE FUTURE OF WATKISS PARK – WHAT WE HEARD (Council Report)
A report from the Director of Engineering summarizing public engagement findings and recommending a design theme for a new linear park near the HandyDART site.
WHAT WE HEARD SUMMARY CONSULTATION REPORT - Planning for the Future of Watkiss Way Park
A detailed summary report by Tavola Strategy Group outlining the methodology and outcomes of the community consultation for Watkiss Way Park.
Poster: Future Watkiss Way Neighbourhood Park
A promotional poster inviting the community to share ideas for the new 1.5-acre linear park space.
City of Colwood Official Community Plan Extract - Riparian Areas and Marine Shorelines DPA Guidelines
Development Permit Area (DPA) guidelines from the City of Colwood OCP focused on protecting riparian areas and marine shorelines.
Staff Report: Regional Transportation Governance – What We Heard and Next Steps
Report summarizing the results of engagement with local governments and agencies regarding changes to regional transportation governance in the Capital Regional District.
Appendix A: Transportation Governance What We Heard Report
Detailed engagement report analyzing feedback on trade-offs, decision-making principles, and opportunities for regional transportation governance.
Appendix B: Engagement Workbook Cover Letter
Letter from CRD Chief Administrative Officer Ted Robbins transmitting the engagement workbook to municipal colleagues.
Transportation Governance Engagement Workbook and Glossary
The template workbook, questionnaire, and glossary of terms used to gather feedback from regional partners on transportation governance.
Correspondence: Township of Esquimalt Resolution and Questionnaire Transmittal
Letter and context from the Township of Esquimalt providing their council's resolution regarding the transportation governance engagement.
Completed Questionnaire: Township of Esquimalt
The Township of Esquimalt's specific responses to the transportation governance workbook questionnaire.
Correspondence: District of Oak Bay Council Endorsement
Cover letter from the District of Oak Bay confirming their council's endorsement of the governance workbook response.
Completed Questionnaire: District of Oak Bay
The District of Oak Bay's specific responses to the transportation governance workbook questionnaire.
Correspondence: District of Saanich Cover Letter
Cover letter from Saanich Mayor Dean Murdock transmitting the district's questionnaire response and supplemental material.
Completed Questionnaire: District of Saanich
The District of Saanich's specific responses to the transportation governance workbook questionnaire.
District of Saanich Response Supplement: Transportation Governance Engagement
Supplemental context from Saanich regarding their OCP and climate goals as they relate to regional transportation governance.
Victoria City Council Minutes Extract - October 12, 2023
Extract of motions from the Victoria City Council meeting, including the endorsement of the transportation governance submission.
Completed Questionnaire: City of Victoria
The City of Victoria's specific responses to the transportation governance workbook questionnaire.
Correspondence: District of Central Saanich Cover Letter
Cover letter from the District of Central Saanich detailing their council's endorsement and requested changes to the regional network map.
Completed Questionnaire: District of Central Saanich
The District of Central Saanich's specific responses to the transportation governance workbook questionnaire.
Letter from Rachel Dumas, District of North Saanich re: CRD Board Transportation Governance Engagement Workbook
A letter from the District of North Saanich to the Capital Regional District (CRD) endorsing the completed Transportation Governance Engagement Workbook.
Transportation Governance Engagement Workbook - North Saanich
Completed questionnaire from the District of North Saanich providing feedback on regional transportation governance, including trade-offs and expectations.
Letter from Sandi Nelson, Town of Sidney re: CRD Transportation Government Engagement Workbook
A brief letter from the Town of Sidney advising that their Council approved the Transportation Government Engagement Workbook.
Transportation Governance Engagement Workbook - Sidney
The Town of Sidney's completed workbook regarding regional transportation governance and network priorities.
Capital Regional District - Transportation Governance Engagement Workbook Notes - Sidney
Detailed notes and additional context from the Town of Sidney regarding their workbook responses, highlighting support for regional transit and highway projects.
West Shore Sub-region Separator
A separator page indicating the start of documentation for the West Shore sub-region, including Colwood, Langford, and View Royal.
Letter from Marcy Lalande, City of Colwood re: CRD Board Transportation Governance Engagement Workbook Package
A cover letter from the City of Colwood providing their council's endorsed questionnaire on regional transportation governance.
Transportation Governance Engagement Workbook - Colwood
Colwood's completed workbook responses, including a detailed section expressing concerns about the proposal being dominated by core municipalities (Saanich and Victoria).
Letter from Melisa Miles, District of Highlands re: CRD Transportation Governance Workbook
A letter from the District of Highlands confirming that their Council endorsed the transportation governance questionnaire.
Transportation Governance Engagement Workbook - Highlands
The District of Highlands' feedback on transportation governance, suggesting investment in park and ride services to support edge communities.
Letter from Marie Watmough, City of Langford re: CRD Transportation Governance Engagement Workbook Responses
A letter from the City of Langford stating that they request the CRD to address 13 specific concerns before formally endorsing the regional transportation governance efforts.
Transportation Governance Engagement Workbook - Langford
Langford's completed workbook, which includes a comprehensive list of 13 specific requests for clarification on funding, accountability, and representation.
Letter from Tina Hansen, District of Metchosin re: CRD Board Transportation Governance Engagement Workbook Package
A letter from the District of Metchosin transmitting their council's unified response to the CRD governance questionnaire.
Transportation Governance Engagement Workbook - Metchosin
Metchosin's responses emphasizing that rural communities should have an equal voice and that governance should focus on climate targets like CleanBC Vehicle Kilometres Traveled Targets.
Letter from Sarah Temple, District of Sooke re: CRD Transportation Governance Engagement Workbook
A letter from the District of Sooke regarding their Council's approval and endorsement of the questionnaire answers.
Transportation Governance Engagement Workbook - Sooke
Sooke's workbook responses which include detailed examples of what does not work in current regional transportation planning and a call for a regional approach.
Town of View Royal Council Resolution re: CRD Transportation Governance Engagement Workbook
Certified true copy of a resolution passed by View Royal Council to submit their collated responses to the CRD.
Letter from Ivan Leung, Town of View Royal re: View Royal Council Response – CRD Board Transportation Governance Engagement Workshop Package
Detailed correspondence from View Royal's Director of Engineering & Parks outlining Council's additional comments, including recommendations for tiered governance and rapid transit to the airport.
Transportation Governance Engagement Workbook - View Royal
View Royal's completed engagement workbook regarding regional transportation governance.
Electoral Areas Separator
Separator page for the Electoral Areas sub-region section.
Memorandum from Al Wickheim and Iain Lawrence re: JdF EA Endorsed Transportation Governance Engagement Workbook
Memorandum from the Juan de Fuca Electoral Area Director and Manager regarding their endorsed engagement workbook.
Transportation Governance Engagement Workbook - Juan de Fuca
Juan de Fuca Electoral Area's responses, noting that some remote communities like Port Renfrew are unlikely to benefit from a regional service.
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission - August 22, 2023
Official minutes of the Salt Spring Island LCC meeting, where they discussed transportation governance, active transportation grants, and wastewater treatment.
Transportation Governance Engagement Workbook - Salt Spring Island
Salt Spring Island's workbook responses, strongly arguing that a regional transportation organization would provide little benefit to the islands while imposing higher taxes.
Transportation Governance Engagement Workbook - Southern Gulf Islands
Workbook responses from the Southern Gulf Islands Electoral Area regarding regional governance.
Agencies Separator
Separator page for the Partner Agency feedback section.
Transportation Governance Engagement Workbook - Victoria Airport Authority
Feedback from the Victoria Airport Authority on regional transportation governance network and priorities.
Transportation Governance Engagement Workbook - Victoria Regional Transit Commission
Completed workbook from the VRTC, including individual comments from Commissioners Plant and Murdock on coordination and funding.
Letter from Patti Germann re: Playground for kids in Nursery Hill
A letter from a resident opposing the proposed development of a dog park and playground in the Gary Oak Meadows Park to preserve its natural state.
Email from Mrs. Linda Jeaurond re: motion by Councillor John Rogers, Change Name and Focus of Island Highway
An email from the View Royal Climate Coalition supporting the motion to rename Island Highway to Craigflower Road and reduce the speed to 40kph.
Email from Morgan Kennah re: Town Council Delegation 5a) comments - 'Playground for kids'
A resident's email suggesting three alternative locations for an off-leash dog park near Chilco Road, rather than using the natural space at Gary Oak Meadows.
Letter from District of Oak Bay Re: Town of View Royal - Request to Auditor General for Audit of BC Government Bill 44
A letter from the Mayor of Oak Bay supporting the Town of View Royal’s request for a value-for-money audit on the provincial Housing Statutes (Residential Development) Amendment Act (Bill 44).
Letter from Mayor's Office, Town of View Royal to Auditor General of British Columbia
A formal request from the Mayor of View Royal to the Auditor General for a comprehensive value-for-money audit on Bill 44, citing concerns about lack of public engagement and infrastructure burdens.
TOWN OF VIEW ROYAL BYLAW NO. 1106
A bylaw to provide for alternative means of publishing public notices, including the Town's website and social media platforms.
ITEM(S) TO BE ADDED TO AGENDA - John Rogers (Island Highway)
Agenda addition request form for a motion to change the focus of Island Highway from a commuter route to a community village.
Change the focus - Island Highway – from Commuter to Community Village (Motion and Rationale)
Detailed motion and rationale for renaming Island Highway to Craigflower Road and implementing traffic calming and pedestrian safety measures.
ITEM(S) TO BE ADDED TO AGENDA - John Rogers (Police Cost Sharing)
Agenda addition request form for a resolution to the AVICC to modernize the municipal police cost sharing formula.
AVICC Resolution: Modernize the municipal police cost sharing formula
A proposed resolution requesting that the province revise funding formulas for municipal policing based on population tiers.
ITEM(S) TO BE ADDED TO AGENDA - Don Brown (CRD Bollards)
Agenda addition request form for a motion to send a letter to the CRD regarding the retention of bollards on regional trails.
Project Summary - Watkiss Way Community Park development (C-122)
Financial and project planning summary for Phase 2 of the Watkiss Way park development project.
Presentation: Watkiss Way Park Public Consultation
A slide deck summarizing the public engagement process and results for the Watkiss Way Park project presented by Tavola Strategy Group.
Staff Report: Transportation Project Pre-Approval Request
Request for pre-approval of several low-impact 'shelf-ready' transportation projects to streamline the 2024 work plan.
Project Summary: LED lighting upgrade (C-065)
Detailed project brief for the continuation of LED streetlight replacements throughout the municipality.
Project Summary: Traffic signal upgrades – Island Highway (C-127)
Proposal to replace aging traffic signal controllers at major intersections along the Island Highway.
Project Summary: St. Giles Street lighting improvements (C-138)
Project overview for improving street lighting on St. Giles Street to enhance pedestrian safety and visibility.
Project Summary: Bus shelter installation program (C-139)
Program to install two bus shelters in 2023 to encourage alternative modes of transportation.
Project Summary: Traffic signal upgrades-collector road intersections (C-140)
Review and upgrade of traffic signals to include protected left turn signalization at two intersections.
Project Summary: Urban forestry strategy (N-074)
Development of a strategy to manage, protect, and enhance the municipal urban forest.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting - November 9, 2023
Formal minutes detailing discussions on marketing, financial reviews, and facility maintenance for West Shore Parks and Recreation.
Correspondence: Changes to Boat Mooring Bylaw Requested
A letter from residents requesting a new bylaw to limit boat mooring times in Portage Inlet to prevent abandoned vessels.
Correspondence re: Municipal Consent for Bylaw No. 4572 - Onsite Sewage Systems
Letter from the CRD seeking municipal consent to add North Saanich to the Onsite Sewage Systems Service.
CRD Bylaw No. 4572 - Amendment to Bylaw 3478
Legislative amendment to include the District of North Saanich in the regional Onsite Sewage Systems service area.
CRD Staff Report: Management of Onsite Sewage Systems Service (EEP 23-45)
Regional report detailing the implications of adding North Saanich to the onsite sewage management program.
Appendix A: Letter from North Saanich regarding CRD Bylaw No. 3478
Formal request from North Saanich to join the CRD's onsite sewage regulation and maintenance service.
North Saanich Staff Report: Stormwater Quality in Coles Bay – Joining CRD Bylaw No. 3479
Detailed report from North Saanich infrastructure services regarding contamination in Coles Bay and the benefits of joining regional septic management.
Attachment 1: Capital Regional District Bylaw No. 3478 (Consolidated)
Original 2007 bylaw establishing the Onsite Sewage System Service for Saanich, View Royal, Colwood, and Langford.
Attachment 2: Capital Regional District Bylaw No. 3479
Regulatory bylaw governing the mandatory maintenance and pumping schedules for onsite sewage systems.
Attachment 3: Coles Bay Watershed Map
Draft technical map showing the boundaries of the Coles Bay Watershed and Pauquachin First Nation land.
Attachment 4: Letter from Pauquachin First Nation regarding Shellfish Habitat
Appeal from Chief Rebecca David for the rehabilitation of shellfish habitat in Coles Bay through better septic management.
Appendix B: Capital Regional District Bylaw No. 4572 (Clean)
Clean version of the amending bylaw for reference.
Appendix C: Blackline version of CRD Bylaw No. 3478
A marked-up version of Bylaw 3478 showing the specific text changes to include North Saanich.
Correspondence: Greater Victoria Public Library 2024 Budget Request
Formal budget submission letter from the GVPL Board to the Mayor and Council.
Greater Victoria Public Library 2024 Budget and Financial Plan Tables
Financial tables detailing the GVPL's operating budget, capital expenses, and municipal contributions for 2024-2028.
Notes to the GVPL 2024 Budget and Five-Year Financial Plan
Explanatory notes describing the drivers behind budget increases for the regional library system.
Correspondence: Download of Police Dispatch Costs to South Island Municipalities
Joint appeal from South Island mayors to the Provincial Minister regarding the shifting of police dispatch costs to local governments.
Correspondence from Minister Josie Osborne regarding Gas Utilities
Response from the Provincial Minister regarding CleanBC goals and phasing out conventional gas-fired equipment incentives.
Correspondence: Colwood OCP Amendment Referral (Bylaw No. 1700-10)
A referral letter from the City of Colwood regarding proposed changes to its Environmental Development Permit Area guidelines.
City of Colwood Draft Bylaw No 1700-10
Draft legislation to amend Colwood's OCP, focusing on environmental development permit exemptions, securities, and riparian guidelines.
Schedule '1' to Colwood Official Community Plan Bylaw No. 1700-10 Cover Page
Cover page for the specific schedule regarding Environmental Development Permit Areas.