2023 12 12 Committee of the Whole Agenda - Agenda - Pdf
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, NOVEMBER 14, 2023
Official minutes from the previous committee meeting covering project recommendations, financial reviews, and public participation.
Town of View Royal - Animal Control Summary
A statistical table summarizing animal control investigative hours, complaints, enforcement actions, and revenue for 2022 and 2023.
BUILDING PERMIT & REVENUE REPORT NOVEMBER 2023
Monthly report detailing building permit types, construction values, and revenue compared across the last four years.
FINANCE & ADMINISTRATION REPORT: BUDGET VARIANCE AND PROJECTS UPDATE REPORT TO NOVEMBER 30, 2023
Executive summary of the Town's financial performance and project statuses as of late November 2023.
Schedule A – 2023 Consolidated Budget Variance
A detailed table showing actual versus budgeted revenues and expenses for various municipal departments.
Schedule B – 2023 Non-core Projects
Tracking sheet for non-core projects including IT upgrades, community engagement, and traffic calming.
Schedule C – 2023 Capital Projects
Status and budget tracking for major capital improvements such as road works, lift stations, and building renovations.
FINANCE & ADMINISTRATION REPORT: BILL 44-2023 PUBLIC MEETING – WHAT WE HEARD REPORT
A report summarizing the Town's public engagement efforts regarding the Provincial Government's Bill 44-2023 housing legislation.
Bill 44-2023 What We Heard Report - Part 1: Meeting Notes from November 23, 2023 Public Meeting
Comprehensive notes summarizing comments made by attendees at the public meeting regarding provincial housing bills.
Bill 44-2023 What We Heard Report - Part 2: Written Comments Provided at November 23, 2023 Public Meeting by Attendees
A table of 19 written comments submitted by residents during the public meeting session.
Bill 44-2023 What We Heard Report - Part 3: Written Correspondence (Letters, Emails) Received by the Town of View Royal
A compilation of letters and emails sent to the Mayor and Council regarding the proposed housing policy changes.
Bill 44-2023 What We Heard Report - Part 4: Online Survey - The Last Public Hearing Survey
Visual summary and data analysis of 286 responses to the Town's online survey regarding Bill 44-2023.
Bill 44-2023 What We Heard Report - Part 4: Verbatim Survey Comments
Raw data table showing verbatim feedback and demographic information for individual survey respondents.
Bill 44-2023 Public Meeting - What We Heard Report (Survey Feedback)
A detailed table documenting public feedback and survey responses regarding the impact of Bill 44-2023 on zoning density, parking, and affordable housing.
CAO UPDATE FINANCE & ADMINISTRATION REPORT
A report from the Acting CAO providing updates on administrative activities, financial audits, development services, and engineering projects for the month of November.
PETITION & DELEGATION REQUEST FORM - Kyle Armstrong, Peninsula Streams Society
Formal request from the Peninsula Streams Society to present to the committee regarding a letter of support for Nature Based Solutions program funding.
Peninsula Streams and Shorelines Presentation
A presentation deck detailing various ecological restoration projects in View Royal, including marsh and beach restoration in Portage Inlet and View Royal Park.
ITEM(S) TO BE ADDED TO AGENDA - Improvements to Game Nature Park
A submission form by Councillor Don Brown requesting that staff explore the feasibility of improving Game Nature Park for residents.
Game Nature Park Site Photographs
Photographic attachments showing the current conditions of the grassy areas and trails within Game Nature Park.
Photo: Improvements to Game Nature Park
A photograph showing a basketball hoop, serving as the final page of a report on park improvements.
DEVELOPMENT VARIANCE PERMIT APPLICATION 2023-03 FOR 1450 GLENTANA ROAD
Staff report recommending discussion on a variance request to install 1.8m tall security fencing at 1450 Glentana Road to prevent break-ins.
Attachment 1. Subject Property Orthophoto
An aerial map from the Capital Regional District showing the subject property and surrounding businesses like Rexall and Canadian Tire.
Attachment 2: Rationale for 1450 Glentana’s Fence Variance Request
A letter from the Strata President of The Glenn explaining the security necessity for the fence due to frequent break-ins and RCMP recommendations.
Attachment 3: Crime Prevention Through Environmental Design (CPTED) Review of 1450 Glentana Road
A technical security assessment report by the Westshore RCMP identifying vulnerabilities and providing recommendations for 1450 Glentana Road.
Presentation: DEVELOPMENT VARIANCE PERMIT 2023-03 - 1450 Glentana Road
Slide presentation summarizing the variance application for security fencing and staff conclusions for the Committee of the Whole.
REZONING APPLICATION 2023-04 – 294 AND 296 ELTHAM ROAD AND 242 HELMCKEN ROAD
Staff report regarding a rezoning application to allow for a 20-unit townhouse development with ground-oriented housing suitable for families.
Attachment 1. Subject properties
Aerial map detailing the subject properties and the surrounding context for the Eltham Road and Helmcken Road rezoning.
Attachment 2: Architectural Plans - 294, 296 ELTHAM ROAD & 242 HELMCKEN ROAD
Comprehensive set of architectural drawings including site plans, floor plans, elevations, and shadow studies for the townhouse project.
Attachment 3: Landscape Plan - ELTHAM & HELMCKEN
Detailed landscape design plan showing site layout, planting legends, and roof amenity details.
Attachment 4: OFFICIAL COMMUNITY PLAN BYLAW NO. 811, 2011 Relevant Official Community Plan Policies
Excerpts from the Town of View Royal Official Community Plan outlining policies related to mixed residential use and sustainable development.
Attachment 5: Draft Zone [New CD zone]
Draft regulatory text for a new site-specific Comprehensive Development zone detailing permitted uses and building standards for the townhouse project.
Attachment 6: Arborist Report for Development
Environmental report assessing tree health and impact, identifying trees for removal and requirements for replacement trees to mitigate construction loss.
Attachment 7: A Transportation Review Report For RESIDENTIAL DEVELOPMENT – 20-UNIT TOWNHOMES
Technical engineering report evaluating traffic impacts, parking supply, and cycling requirements for the proposed Eltham/Helmcken development.
Transportation Review – 20-Unit Townhouse Residential Development, View Royal, BC, Updated (Attachment 7)
A transportation engineering study conducted by Addoz Engineering Inc. evaluating the traffic impacts of a proposed 20-unit townhouse development.
Appendices A, B, and C Title Pages
Placeholder cover pages for the Transportation Review appendices regarding site plans, traffic counts, and capacity analysis reports.
Appendix A - Project Development Site Plan
Architectural site plan drawing for the proposed townhouse development at 294 & 296 Eltham Road and 242 Helmcken Road.
Appendix B - Intersection Turning Movement Traffic Count Data
Data tables showing AM and PM peak hour traffic counts for all vehicles, heavy vehicles, passenger cars, and pedestrians at the Helmcken Road and Eltham Road intersection.
Appendix C - Synchro - HCM 6th Edition Capacity Analysis Reports
Technical capacity analysis reports evaluating intersection delay and level of service for existing and post-development traffic conditions.
Attachment 8 - Sewer, Water and Storm Drain Servicing Review
A technical memo by J.E. Anderson & Associates reviewing the servicing requirements for the proposed townhouse development.
Attachment 8: Appendix A - Sewer Calculations
Technical calculations for the proposed sanitary flow for the Pebbles development, including handwritten engineering notes.
Attachment 9 - Preliminary Servicing Plan
Engineering drawing showing the proposed sanitary, water, and storm drain servicing for 242 Helmcken Road and 296 & 294 Eltham Road.
Attachment 10 - Community Workshop Session Summary Report
A summary report from Ankenman Marchand Architects regarding the public engagement session held for the proposed development.
Presentation: REZONING APPLICATION 2023-04 - 294 and 296 Eltham Road and 242 Helmcken Road
A slide deck presentation regarding the application to rezone property from C-1 Community Commercial to a new site-specific zone for a 20-unit townhouse development.
STORMONT ROAD TRAFFIC CALMING UPDATE Staff Report
Report from the Director of Engineering recommending the installation of a quick build chicane on Stormont Road to address neighborhood concerns.
Project Summary - N-081 Stormont Road traffic calming
A financial and project summary sheet for the traffic calming measures on Stormont Road.
TRAFFIC CALMING STORMONT RD - WATT CONSULTING
A technical design drawing showing the proposed placement of precast concrete planters for a chicane on Stormont Road.
Presentation: STORMONT ROAD TRAFFIC CALMING UPDATE
Slide deck presentation explaining the background, technical concerns with speed humps, and the proposed chicane solution for Stormont Road.
LEFT TURN SIGNAL UPDATE – ISLAND HIGHWAY INTERSECTIONS Staff Report
A report providing updates on the feasibility and planning for installing left turn signals at major intersections along the Island Highway.
Report to Committee of the Whole - Re: Left Turn Signal Update – Island Highway Intersections
Technical analysis of the feasibility and warrants for adding left turn signals at the Island Highway intersections with Admirals Road and Helmcken Road.
Project Summary C-140: Traffic signal upgrades-collector road intersections
Financial summary and project objective document for traffic signal upgrades at collector road intersections.
Presentation: LEFT TURN SIGNAL UPDATE – ISLAND HIGHWAY INTERSECTIONS
A slide deck presenting analysis, risks, and recommendations regarding the installation of new left turn signal heads at major intersections.
Correspondence from City of Victoria regarding Red Light and Speed Cameras
A letter from Victoria Mayor Marianne Alto to the Minister of Public Safety requesting provincial installation of speed and red light cameras or municipal authority to do so.
Council Member Motion: Advocacy – red light cameras and speed cameras
Background information and recommendation for the City of Victoria's advocacy for increased intersection safety cameras.