2024 07 02 Council Agenda - Agenda - Pdf
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 18, 2024
Official record of the regular Council meeting proceedings, including votes on zoning bylaws and development variance permits.
MINUTES OF A PUBLIC HEARING HELD ON TUESDAY, JUNE 18, 2024
Minutes for a public hearing regarding the Official Community Plan Amendment Bylaw for intensive residential garden suites.
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, JUNE 11, 2024
Minutes from a special meeting focused on housing legislation (Bill 44) and zoning amendments for small-scale multi-unit housing.
BEAR SAFE BIN PILOT REVISED FUNDING OPTIONS
Staff report providing revised funding options for a bear-safe bin pilot program following public concerns about cost-sharing.
Project Summary - Bear safe bins pilot (ATTACHMENT 1)
Financial project summary and additional information regarding the bear safe bin pilot program requested by Council.
RE: Pilot Program to Test Bear-Safe Food Waste Bins (ATTACHMENT 2)
Informational materials for residents including a pilot program letter, general conditions, and a priority area map.
DRAFT ANNUAL REPORT FOR YEAR ENDED DECEMBER 31, 2023
Staff report introducing the 2023 Draft Annual Report for public review prior to final adoption.
TOWN OF VIEW ROYAL ANNUAL REPORT Year Ended December 31, 2023 DRAFT
The Draft Annual Report for the Town of View Royal, providing a community profile, highlights of department achievements, and progress on strategic goals.
Town of View Royal - Annual Report 2023 (Strategic Goals and Community Engagement)
Excerpts from the 2023 Annual Report detailing strategic goals for governance, community safety, and health, including specific timing for website reviews and emergency plan updates.
Town of View Royal Financial Information - Fiscal Year Ended December 31, 2023 (Introduction)
A high-level summary of the Town's financial health, highlighting surplus amounts and asset investments for the 2023 fiscal year.
Statement of Financial Information Approval
An authorization form signed by the Director of Finance and the Mayor approving the financial statements produced under the Financial Information Act.
Consolidated Financial Statements for Year ended December 31, 2023
The full audited financial statements including the Independent Auditor's Report, Statement of Financial Position, Operations, Cash Flows, and detailed notes.
Schedule of Payments Made for the Provision of Goods and Services
A list of suppliers paid by the Town during 2023, identifying those receiving more than $25,000.
Statement of Remuneration and Expenses
A table reporting the salaries and expenses of elected officials and employees who earned more than $75,000 in 2023.
Statement of Guarantee and Indemnity Agreements
A mandatory financial disclosure stating that the Town provided no guarantees or indemnities during the fiscal year.
Statement of Severance Agreements
A mandatory financial disclosure stating that no severance agreements were made between the Town and its non-unionized employees in 2023.
Statement of Permissive Tax Exemptions
A list of organizations and places of worship granted property tax exemptions by the municipal council.
Statement of Development Cost Charges (DCCs)
A report tracking the balance, collection, and expenditure of development cost charges for drainage, highways, parks, and sewer infrastructure.
Statistical Information (Unaudited)
Comparative data from 2019-2023 regarding taxable assessments, tax rates, and a list of the principal corporate taxpayers in the Town.
Correspondence from Resident RE: SUGGESTED AMENDMENT TO BYLAW NO. 523
A letter from a resident requesting amendments to the Town's noise bylaw to include specific prohibited hours and improved language regarding noise reception.
Correspondence from UBCM RE: 2024-2034 CANADA COMMUNITY-BUILDING FUND AGREEMENT
A cover letter from the Union of BC Municipalities (UBCM) enclosing the new 10-year funding agreement for the Community-Building Fund.
2024-2034 COMMUNITY WORKS FUND AGREEMENT
The full legal agreement between the Town of View Royal and UBCM governing the use of federal infrastructure funding for the next decade.
Letter from Chief Ron Sam regarding Sponsorship Opportunities for the 2024 South Island Powwow
A formal request from the Songhees Nation for financial sponsorship, in-kind donations, or volunteering for the third annual South Island Powwow.
South Island Powwow 2024 Sponsorship Packages and Opportunities
A detailed sponsorship brochure outlining levels of support, benefits, and event goals for the 2024 South Island Powwow.
Letter from A. Benn and M. DiIorio regarding Appeal of Tree Permit Application 2019-076
An appeal letter from residents requesting permission to remove a Ponderosa Pine tree causing damage to their driveway and leaning over a neighbor's house.
Photographic Evidence of Driveway Damage at 29 Tovey Crescent
A series of photos from 2009 to 2024 documenting the progression of concrete heaving and cracking caused by tree roots.
Arborist Report: Assessment of Condition and Risk Potential - 29 Tovey Crescent
A technical assessment by Gye + Associates regarding the health and risk of a Ponderosa pine and Douglas fir trees on the property.
Arborist Report Photos A - G
Supporting photographs from the January 2018 arborist report showing tree structure, canopy, and driveway cracks.
Tree Permit 2019-076 Denial Letter
Formal denial from the Town of View Royal for the removal of the Ponderosa Pine and Douglas Fir trees.
Email from Sheffield regarding the need for a Performing Arts Theatre
Long-time residents advocate for the creation of arts and culture infrastructure in the Westshore region.
Letter from Mayor Sid Tobias to TAPS regarding Christie Point Rent Increases
A letter from the Mayor seeking legal support for residents of Christie Point facing exceptional rent increases.
Staff Report: Delegation of Garden Suite Form and Character Development Permits and Development Permit Renewals
A report proposing amendments to Delegation Bylaw No. 872 to allow staff to authorize garden suite permits and renewals.
Town of View Royal Bylaw No. 1140 (Delegation Amendment)
A bylaw to grant the Director of Development Services delegation powers for specific residential permits and renewals.
Redline Version: Delegation Bylaw No. 872, 2015
A copy of the current delegation bylaw with tracked changes showing proposed revisions for June 2024.
Committee of the Whole Report: Delegation of Small-Scale, Multi-Unit Housing and Garden Suite Permits
A prior report from May 2024 detailing the rationale for delegating authority to streamline housing construction.
Draft Bylaw No. 1140 (Attachment to CoW Report)
A secondary draft of the proposed delegation amendment bylaw included as an attachment to the Committee of the Whole report.
Bylaw No. 872 Attachment 2 (Redline Markup)
A supplementary markup of Bylaw No. 872 provided for context within the staff report package.
Presentation: Delegation Bylaw Amendment Bylaw No. 1140
Slide deck summarizing the proposed delegation of SSMUH and Garden Suite permits.
Town of View Royal Bylaw No. 1140 (Clean Draft)
Final clean copy of Bylaw No. 1140 intended for reading at the July 2 meeting.
Staff Report: Lot Coverage and Impermeable Surface Coverage Zoning Bylaw Amendments
A report recommending the relocation of lot coverage and impermeable surface regulations from density provisions to standard regulations.
Lot Coverage and Impermeable Surface Coverage Zoning Bylaw Amendments (Draft Provisions)
A collection of draft sections for Zoning Bylaw No. 900, 2014, detailing revised regulations for lot size, density, height, and setbacks, specifically introducing 'Lot Coverage' and 'Impermeable Surface Coverage' standards across multiple zones.
Minutes of the Council meeting held June 18, 2024
Formal record of the proceedings and decisions made during the regular council meeting held on June 18, 2024.
Minutes of the Public Hearing held June 18, 2024
Formal record of the public hearing held on June 18, 2024.
Minutes of the Special Council meeting held June 11, 2024
Formal record of the proceedings from the special council meeting held on June 11, 2024.
Staff Report: Bear Safe Bin Pilot Revised Funding Options
Report from the Director of Engineering recommending that 100% of bear safe bin costs in the Riverside neighbourhood be funded through Garbage Collection User Fees.
TOWN OF VIEW ROYAL BYLAW NO. 1143
A bylaw to amend Zoning Bylaw No. 900 by relocating lot coverage and impermeable surface coverage provisions to a new specific heading.
Schedule "A" to Bylaw No. 989 - Permitted Voting Opportunity Sign Area on Public Property - Area 2
A map detailing a permitted area for voting opportunity signs at Helmcken Rd at Centennial Park.
Schedule "A" to Bylaw No. 989 - Permitted Voting Opportunity Sign Area on Public Property - Area 3
A map detailing a permitted area for voting opportunity signs at Chilco Rd at Six Mile Rd.
TOWN OF VIEW ROYAL BYLAW NO. 989 - A BYLAW TO ESTABLISH PROCEDURES FOR THE CONDUCT OF LOCAL GOVERNMENT ELECTIONS AND OTHER VOTING
The consolidated Election Procedures Bylaw (as of June 2022) detailing rules for candidate nomination, voting opportunities, and signage.
Schedule "A" to Bylaw No. 989, 2018 - Permitted Election Sign Zones on Public Property - Key Map
A high-level key map showing the locations of ten designated election sign zones within the Town of View Royal.
Schedule "A" to Bylaw No. 989, 2018 - Zone 1 - Island Hwy at Pedestrian Overpass
Detailed map of election sign Zone 1 at the Island Highway pedestrian overpass.
Schedule "A" to Bylaw No. 989, 2018 - Zone 2 - Island Hwy at Four Mile Heights
Detailed map of election sign Zone 2 at Island Highway at Four Mile Heights, specifying small sign areas.
Schedule "A" to Bylaw No. 989, 2018 - Zone 3 - Northwest corner of Helmcken Rd and Island Hwy
Detailed map of election sign Zone 3 at the intersection of Helmcken Road and Island Highway.
Schedule "A" to Bylaw No. 989, 2018 - Zone 4 - Helmcken Rd at Centennial Park
Detailed map of election sign Zone 4 at Helmcken Road at Centennial Park, including large and small sign areas.
Schedule "A" to Bylaw No. 989, 2018 - Zone 5 - Helmcken Rd at Watkiss Way
Detailed map of election sign Zone 5 at Helmcken Road at Watkiss Way.
Schedule "A" to Bylaw No. 989, 2018 - Zone 6 - Watkiss Way at Eagle Creek Park
Detailed map of election sign Zone 6 at Watkiss Way at Eagle Creek Park.
Schedule "A" to Bylaw No. 989, 2018 - Zone 7 - Burnside Rd W and Watkiss Way
Detailed map of election sign Zone 7 at the Burnside Road West and Watkiss Way intersection.
Schedule "A" to Bylaw No. 989, 2018 - Zone 8 - Atkins Rd at Six Mile Rd
Detailed map of election sign Zone 8 at Atkins Road at Six Mile Road.
Schedule "A" to Bylaw No. 989, 2018 - Zone 9 - Chilco Rd at Six Mile Rd
Detailed map of election sign Zone 9 at Chilco Road at Six Mile Road.
Schedule "A" to Bylaw No. 989, 2018 - Zone 10 - Island Hwy at Wilfert Rd
Detailed map of election sign Zone 10 at Island Highway at Wilfert Road.
TOWN OF VIEW ROYAL BYLAW NO. 1144 - A BYLAW TO AMEND THE SIGN BYLAW REGARDING ELECTION SIGNS
A draft bylaw to amend Sign Bylaw No. 950 by removing the definition of 'Election Sign'.
Letter from a Resident, Re: Suggested Amendments to Bylaw No. 523
A letter from a local resident proposing specific changes to Bylaw No. 523.
AMENDMENTS TO ELECTION PROCEDURES BYLAW & SIGN BYLAW - Staff Presentation
Staff presentation slides summarizing the background, purpose, and key changes in the proposed bylaw amendments.
TOWN OF VIEW ROYAL BYLAW NO. 1142 - A BYLAW TO AMEND THE ELECTION PROCEDURES BYLAW IN RELATION TO SIGNS
Draft bylaw to amend Bylaw 989 to include 'Voting Opportunity Signs' and prohibit candidate election signs on public land.
TOWN OF VIEW ROYAL BYLAW NO. 1144 - A BYLAW TO AMEND THE SIGN BYLAW REGARDING ELECTION SIGNS (Reading Copy)
A duplicate entry for the draft bylaw to amend Sign Bylaw No. 950, included in the bylaw reading section.
ITEM(S) TO BE ADDED TO AGENDA - John Rogers - E&N Rail Trail
Agenda item request from Councillor John Rogers regarding collision risks on the E&N Rail Trail from fast-moving e-bikes.
Jogger clipped by fast-moving e-bike on E&N Rail trail taken to hospital - Newspaper Article
A Times Colonist article detailing a collision between an e-bike and a jogger near Portage Park.
ITEM(S) TO BE ADDED TO AGENDA - John Rogers - Baseline Data for Traffic Counts
Agenda item request from Councillor John Rogers for a motion to collect baseline traffic count and speed data in neighborhoods.
Letter from Chief Sam, Songhees Nation, Re: Sponsorship Opportunities for the 2024 South Island Powwow
An invitation to sponsor the 2024 South Island Powwow held on the National Day for Truth and Reconciliation.
Letter from A. Benn and M. DiIorio, Re: Tree Permit Application 2019-076 - 29 Tovey Crescent
Correspondence and supporting documents regarding a tree permit application for a specific residential address.
Email from J. Sheffield, Re: Need for a Performing Arts Theatre in the Western Communities
Email advocacy regarding the establishment of a regional performing arts facility.
Letter from Mayor Tobias, Re: Together Against Poverty Letter regarding Christie Point
A letter from the Mayor concerning advocacy from Together Against Poverty (TAP) related to the Christie Point development.
Staff Report: Delegation of Garden Suite Form and Character Development Permits and Development Permit Renewals
Report from the Senior Planner recommending the delegation of certain development permit approval powers to the Director of Development Services.
Delegation Bylaw No. 872, 2015, Amendment Bylaw No. 1140, 2024
Bylaw to permit the Director of Development Services to approve Garden Suite and small-scale mixed residential development permits.
Staff Report: Lot Coverage and Impermeable Surface Coverage Zoning Bylaw Amendments
Comprehensive report and technical draft schedules (A through E) updating zoning regulations for lot and impermeable surface coverage across various sub-zones.
Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1143, 2024
Bylaw amendment to reclassify lot coverage and impermeable surface coverage provisions under a dedicated heading in the master zoning bylaw.
Staff Report: Amendments to Election Procedures Bylaw No. 989 and Sign Bylaw No. 950
Report proposing to prohibit candidate election signs on municipal property and allowing specific 'Voting Opportunity Signs' by government agencies.
Election Procedure Bylaw No. 989, 2018, Amendment Bylaw No. 1142, 2024
Bylaw amendment outlining general regulations for election-related signage on private and public property.
Sign Bylaw No. 950, 2018, Amendment Bylaw No. 1144, 2024
Administrative amendment to the Sign Bylaw to maintain consistency with new election procedure regulations.
New Business: E&N Rail Trail - Councillor Rogers
Item for discussion or decision regarding the E&N Rail Trail brought forward by Councillor Rogers.
Motion: Baseline Data for Traffic Counts - Councillor Rogers
Proposed motion regarding the collection and use of baseline traffic count data.