2025 05 06 Council Agenda - Agenda - Pdf
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, APRIL 22, 2025
Minutes of the Special Council meeting concerning a closed meeting resolution regarding labor and litigation matters.
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 15, 2025
Detailed records of the regular Council meeting including discussions on rezoning for Helmcken Road and Camden Avenue and remedial action for 12 Vickery Road.
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, APRIL 15, 2025
Minutes of the Special Council meeting convened for a closed meeting resolution to receive advice.
DEVELOPMENT PERMIT WITH VARIANCES APPLICATION NO. 2024-03 – 294, 296 ELTHAM ROAD AND 242 HELMCKEN ROAD
Staff report recommending the authorization of a development permit for 20 townhouse units with variances for building height, maneuvering aisle width, and accessory structure siting.
COMMITTEE OF THE WHOLE REPORT - DEVELOPMENT PERMIT WITH VARIANCES APPLICATION NO. 2024-03
Detailed report from the Committee of the Whole analysis of the 20-unit townhouse project proposal, including design features and impact assessments.
Attachment 1. Subject properties (Map)
Aerial map from the Capital Regional District showing the subject properties at Eltham Road and Helmcken Road.
Re: Development Permit application for The Pebbles; 242 Helmcken Road
Cover letter from Ankenman Marchand Architects submitting the comprehensive application package for 'The Pebbles' townhouse project.
The Pebbles Mixed Residential Development - Townhomes (Architectural Plan Set)
A comprehensive set of architectural plans including context plans, statistics, shadow studies, surveys, site plans, and floor levels for the townhouse development.
FIREFIGHTER ACCESS PLAN (Drawing A150)
Technical drawing showing the proposed fire truck access route and hydrant locations for the development.
ELEVATIONS - SOUTH & NORTH (Drawing A200)
Architectural elevation drawings for Buildings 1, 2, 4, and 5 from the south and north perspectives.
ELEVATIONS - EAST & WEST (Drawing A210)
Architectural elevation drawings for Buildings 1, 3, and 5 from the east and west perspectives.
ELEVATIONS - INTERNAL COURT NORTH & SOUTH (Drawing A225)
Elevation drawings showing the internal courtyard views of Buildings 1 through 5.
SITE SECTIONS (Drawing A300)
Sectional views illustrating building height relative to the neighboring Ashley Gate unit cameras.
SECTIONS (Drawing A310)
Cross-sectional views through site paths and driveways for Buildings 2 and 4.
SECTIONS (Drawing A320)
Road section drawings for Unit 11 and back entries for Units 10-12.
3D REPRESENTATIONS (Drawing A600)
Architectural 3D renderings of the proposed townhouse complex from various street angles.
AREA PLANS (Drawing A900)
Detailed diagrams and legends calculating residential, garage, and balcony square meterage for all 20 units.
LANDSCAPE PLAN (Drawing P1)
Comprehensive landscaping plan detailing planting locations, site access, and roof amenity space.
Arborist Report for Development
Professional arborist report detailing the impact of construction on existing trees and recommending protection measures.
Tree Management Plan (Drawing T-1)
Technical map of the site showing which trees will be removed or retained and tree protection fencing locations.
SITE SERVICING PLAN
Civil engineering drawing showing proposed utility connections for water, sewer, and drainage.
PROJECT SUSTAINABILITY CHECKLIST
Completed sustainability evaluation form detailing the project's economic, environmental, and social contributions.
DEVELOPMENT PERMIT AREA GUIDELINES -REVIEW
Staff analysis of the proposed project against the Mixed Residential Development Permit Area guidelines.
Zoning Review - CD-29: Comprehensive Development
Tabular review comparing the proposed development statistics against zoning requirements to identify necessary variances.
DEVELOPMENT PERMIT 2024-03 PRESENTATION
Staff presentation deck summarizing the core facts, drawings, and requested variances for the Council reconsideration.
DEVELOPMENT PERMIT 2024-03 294, 296 Eltham Road and 242 Helmcken Road Presentation Slides
Presentation slides showing the site plan, elevation rendering, and staff recommendations for a development permit with variances at Eltham and Helmcken Roads.
Comment on - Development Permit with Variances Application No. 2024-03 - 294, 296 Eltham Road and 242 Helmcken Road
An email from Alex McMillan, President of Ashley Gate Strata, expressing concerns regarding property upkeep, construction safety, and traffic management at the Eltham Road development site.
DRAINAGE MASTER PLAN AWARD
Staff report recommending the award of the Drainage Master Plan project to McElhanney based on a competitive RFP process.
Project Summary - Project Name: Drainage master plan update
A detailed financial and objective summary for the Drainage Master Plan update project N-098.
TRANSPORTATION MASTER PLAN RFP
Staff report outlining the revisions made to the Transportation Master Plan RFP following Council feedback and recommending that the report be received for information.
TRANSPORTATION MASTER PLAN TERMS OF REFERENCE REVIEW TABLE
A table detailing Council comments on the Transportation Master Plan Terms of Reference and the corresponding staff response regarding their incorporation into the RFP.
Town of View Royal Request for Proposals (2025/ Project N-105) Transportation Master Plan Update
The full draft Request for Proposals for the Transportation Master Plan Update, including scope of work, evaluation criteria, and background on the Town's network.
Ongoing Review of Capital Project Summaries
Staff report regarding the process for reviewing remaining 2025 and 2026 capital project summaries at upcoming Committee of the Whole meetings.
TOWN OF VIEW ROYAL CLASS 09 FARM PROPERTIES
Staff report providing details on the ten properties within the Town classified as Class 09 Farm, including assessment data and tax revenue.
Attachment A: Town of View Royal Class 09 Farm properties
A data table listing the folio number, address, land area, and 2024 tax levy for each of the ten farm properties in the Town.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting
Minutes from the March 13, 2025 board meeting of the West Shore Parks and Recreation Society, detailing discussions on the Garry oak ecosystem, pickleball courts, and strategic planning.
Email from Tyler Withrow, Re: Pallisier Avenue
Correspondence from a local resident requesting traffic calming measures on Palliser Avenue due to safety concerns during daycare drop-off and pick-up times.
Email from Rob Duffus regarding CFB Esquimalt lighting
Resident correspondence regarding extremely bright industrial lighting at CFB Esquimalt visible from across the harbour.
Letter from Minister Lisa Beare regarding Additional Trustee Electoral Areas
Correspondence from the Ministry of Education and Child Care regarding the creation of additional trustee electoral areas in School District No. 61.
Letter to Honourable Stephanie McLean, M.P. Re: Congratulations
Congratulatory letter from Mayor Tobias to the newly elected Member of Parliament for Esquimalt-Saanich-Sooke.
Letter from Minister Ravi Kahlon regarding Recent Changes to the BC Building Code
Response from the Minister of Housing and Municipal Affairs regarding concerns over single egress stair (SES) building designs in the BC Building Code.
Email from Diane & Russ Ridout regarding Police ratio and time delays
Resident concerns regarding neighborhood crime, police response times from Langford, and traffic congestion on the Island Highway.
WSPR STAFF REPORT: 2025 April Progress Report - West Shore Regional Parks & Recreation Facilities Master Plan
A progress update on the engagement phase and budget for the regional parks and recreation facilities master plan.
Letter to Graham Hill Re: 90th Birthday
A letter from Mayor Tobias congratulating former Mayor Graham Hill on his 90th birthday and acknowledging his service to the town.
Letter regarding Official Community Plan Review
Detailed correspondence critique of the OCP project, capacity assessments, and public consultation methods.
COUNCIL REPORT: 2025-2029 FINANCIAL PLAN BYLAW NO. 1153
Report recommending the introduction and first three readings of the five-year financial plan bylaw, incorporating recent budget amendments.
Financial Plan Bylaw No. 1153, 2025 (Draft Schedules)
The proposed bylaw and consolidated schedules for the 2025-2029 Financial Plan, including revenue, expenses, and capital plans.
Presentation: 2025-2029 Financial Plan Bylaw No. 1153, 2025
Slideshow summary of the proposed financial plan, detailing amendments and the impact on property taxes.
TOWN OF VIEW ROYAL BYLAW NO. 1153
The formal bylaw document authorizing the financial plan for the years 2025-2029.
COUNCIL REPORT: 2025 TAX RATES BYLAW NO. 1154
Staff report regarding the 2025 tax rates bylaw which implements the required tax revenue for the municipal, regional district, and hospital purposes.
TOWN OF VIEW ROYAL BYLAW NO. 1154 (Draft Copy)
Preliminary copy of the bylaw to levy rates for municipal, regional district, and regional hospital purposes for 2025.
TOWN OF VIEW ROYAL BYLAW NO. 1154 (Official Copy)
Formal bylaw document to levy municipal, regional district, and regional hospital rates for the year 2025.
TOWN OF VIEW ROYAL BYLAW NO. 1152
Bylaw to amend the Subdivision and Development Servicing Bylaw regarding definitions, servicing officers, and latecomer charges.
Minutes of the Special Council meeting held April 22, 2025
Records the proceedings and decisions from the special council meeting held in late April.
Minutes of the Council meeting held April 15, 2025
Detailed record of the regular council meeting discussions and motions from April 15.
Minutes of the Special Council meeting held April 15, 2025
Records from the special session of council held on April 15, preceding or following the regular meeting.
Report dated April 9, 2025 from the Senior Planner re: Development Permit with Variances Application No. 2024-03
Staff assessment of a development application involving variances for building height and manoeuvring aisle width at multiple addresses.
Email dated May 6, 2025 A. McMillan, President, Ashley Gate Strata, Re: Development Permit with Variances - 294, 296 Eltham Road and 242 Helmcken Road
Feedback from a strata representative regarding the proposed development at Eltham Road and Helmcken Road.
Report dated April 25, 2025 from the Director of Engineering re: Drainage Master Plan Award
Recommendation to award the Drainage Master Plan project to a specific engineering firm.
Report dated April 7, 2025 from the Director of Engineering re: Transportation Master Plan RFP
Information report regarding the request for proposals for the town's Transportation Master Plan.
Report dated April 30, 2025 from the Chief Administrative Officer re: Ongoing Review of Capital Project Summaries
Routine update on the status and review of various municipal capital projects.
Report dated April 9, 2025 from the Director of Finance re: Town of View Royal Class 09 Farm Properties
Financial report concerning property classifications for farm properties within the town.
Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held March 13, 2025
Minutes from the board meeting of the regional parks and recreation provider.
Email dated April 1, 2025 from T. Withrow, Re: Pallisier Avenue
Public correspondence regarding issues or inquiries on Pallisier Avenue.
Email dated March 31, 2025 from R. Duffus, Re: Industrial Light at CFB Esquimalt
Correspondence regarding lighting issues associated with CFB Esquimalt.
Letter dated May 1, 2025 from Min. L. Beare, Ministry of Education and Child Care, Re: Additional Trustee Electoral Areas in School District No. 61
Information from the provincial ministry regarding changes to school trustee electoral boundaries.
Letter dated May 1, 2025 from Mayor Tobias to Hon. S. McLean, Re: Member of Parliament for Esquimalt-Saanich-Sooke
Official letter from the Mayor to the local Member of Parliament.
Letter dated April 25, 2025 from Min. Kahlon, Minister of Housing and Municipal Affairs, Re: Recent Changes to the BC Building Code
Information from the provincial housing minister regarding updates to building regulations.
Email dated March 28, 2025 from D. Ridout, Re: Police Ratio and time Delays, Construction and Traffic
Public feedback concerning policing levels and construction-related traffic delays.
West Shore Parks and Recreation Staff Report dated April 17, 2025 re: 2025 April Progress Report
A progress report update regarding the West Shore Regional Parks and Recreation Facilities Master Plan.
Letter from Mayor Tobias to G. Hill, Re: 90th Birthday
Congratulatory letter from the Mayor to a resident.
Letter received May 6, 2025 from D. Wilson, Re: Official Community Plan Review
Initial correspondence from Doug Wilson regarding the OCP review process.
Report dated April 22, 2025 from the Director of Finance re: 2025-2029 Financial Plan Bylaw No. 1153
Staff report introducing and explaining the five-year financial plan for the municipality.
Financial Plan Bylaw No. 1153, 2025
The legal bylaw document to authorize the financial plan for the years 2025-2029.
Report dated April 23, 2025 from the Director of Finance re: 2025 Tax Rates Bylaw No. 1154
Staff recommendation for the setting of municipal and regional tax rates for the 2025 year.
Tax Rates Bylaw No. 1154, 2025
Legal document to levy rates for municipal, regional district, and regional hospital purposes for the year 2025.
Subdivision and Development Servicing Bylaw No. 985, 2017, Amendment Bylaw No. 1152, 2025
Bylaw amendment that updates technical design guidelines for sanitary sewers and storm drainage.
The 2025 OCP Public Consultations – Déjà vu all over again.
A letter from Doug Wilson criticizing the current OCP consultation process and mapping tools used for density discussions.
NOTICE OF MOTION - Availability of General Practice physicians in the Town of View Royal
A formal proposal for the town to work with medical associations to secure clinic space and attract family practitioners to the area.