2021 09 14 Committee of the Whole Agenda - Agenda - Pdf
AGENDA COMMITTEE OF THE WHOLE MEETING TUESDAY, SEPTEMBER 14, 2021
The agenda for the View Royal Committee of the Whole meeting including business items related to protective services, finance, administration, and planning.
Town of View Royal Committee of the Whole Meeting Agenda
Agenda for the Committee of the Whole meeting on September 14, 2021, covering protective services, finance, administration, and public works.
MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ELECTRONICALLY ON TUESDAY, JULY 13, 2021
Minutes from the previous Committee of the Whole meeting covering various municipal matters including parking concerns and strategic updates.
Minutes of a Committee of the Whole Meeting Held Electronically on Tuesday, July 13, 2021
Minutes from the previous Committee of the Whole meeting, detailing discussions on parking at Thetis Lake, electronic meeting bylaws, and heat pump incentives.
Public Safety Report for July - August 2021
Report from the Director of Protective Services updating the committee on fire department operations, inspections, and bylaw enforcement during July and August 2021.
Committee of the Whole Format
Proposal to revise the Committee of the Whole structure by removing sub-committees and rotating the chair position among councillors.
Attachment A: An Administrative Work Plan for the Town of View Royal (November 2003)
A historical consultant report reviewing the Town's administrative policies, committee structure, and human resources practices.
FINANCIAL PLANNING PROCESS AND CALENDAR
Draft plan and schedule for developing the 2022-2026 Five-Year Financial Plan, including public consultation steps.
Financial Planning Process and Calendar
Plan for the development of the 2022-2026 Financial Plan, including schedules for public input and Council workshops.
Financial Planning Process Flow Chart
Visual representation of the steps involved in the financial planning process from preparation to tax rate setting.
Appendix A: Financial Planning Process Flow Chart
Visual representation of the annual financial planning cycle from preparation through to setting tax rates.
2022-2026 Financial Planning Calendar
Detailed monthly timeline for the budget approval process spanning September 2021 through May 2022.
Appendix B: 2022-2026 Financial Planning Calendar
Detailed schedule of meetings, workshops, and deadlines for the 2022-2026 budget cycle.
Project Summary: Online citizen budget engagement
Business case for permanent funding of the Citizen Budget online engagement tool following a successful pilot.
Appendix C: Project Summary N-65 – Online citizen budget engagement
Project summary for the 'Citizen Budget' online tool used to increase community engagement in the budgeting process.
Financial Planning Targets
Report identifying fiscal targets and estimated tax increases for the upcoming five-year financial planning process.
Financial Planning Targets
Report identifying financial planning targets for the 2022-2026 process, noting an estimated 8% overall tax increase for 2022.
BUDGET VARIANCE AND PROJECTS UPDATE REPORT – AUGUST 2021
Financial update reporting on revenues and expenses compared to the 2021 budget as of early September.
Budget Variance and Projects Update Report – August 2021
Financial results of operations and progress of projects through September 3, 2021, including the launch of a new public dashboard.
Schedule A – Consolidated Budget Variance
Tabular summary of revenue and expenses vs. budget for the period ending August 2021.
Schedule B – Non-core Projects
Tracking sheet for one-time or non-recurring project budgets and actual expenditures.
Schedule B – Non-core Projects
Tracking sheet for specific non-core projects including budgets, actual spending, and estimated completion dates.
Schedule C – Capital Projects
Tracking sheet for capital projects including road improvements, sidewalk construction, and vehicle replacements.
CAO Update
Update from the Chief Administrative Officer on administrative activities, finance, development services, and engineering projects.
Correspondence regarding delays in British Columbia’s court system
A letter from Attorney General David Eby responding to the Mayor's concerns about court backlogs and bail releases.
Correspondence from Minister David Eby regarding British Columbia’s court system
Response from the Attorney General regarding delays in the court system and concerns about the release of offenders on a promise to appear.
Presentation: Community Climate Action Strategy
Presentation by the Community Energy Association on View Royal's climate strategy, GHG emissions, and reduction targets.
Rezoning Application 2020/01 – 167, 169, 171 Island Highway
Introduction of a rezoning application for a 5-storey, 86-unit multi-family residential building.
Attachment 1: Site Location Plan
Map showing the location of the subject properties at 167, 169, and 171 Island Highway.
Attachment 2: Air photo
Aerial photograph of the proposed development site and surrounding park area.
Attachment 3 Justification Letter
Developer's rationale for the project, highlighting design benefits, sustainability, and landscape approach.
Attachment 3: Justification Letter (Urban West Architecture Inc.)
Letter from the architect justifying the rezoning request and outlining project benefits such as underground parking and sustainability features.
Attachment 4: Development Concept Architectural Plans
Full set of architectural drawings including site plans, floor plans, elevations, and cross sections for the proposed building.
Attachment 5: Landscape Concept Plan
Visual landscape design plan for the site, featuring rain gardens and meandering walkways.
Attachment 6 Official Community Plan Policies
Extracts from View Royal's OCP Bylaw No. 811 relevant to the mixed residential development application.
Attachment 6: Official Community Plan Policies
Excerpts from View Royal's Official Community Plan relevant to land use, density, and sustainability for this application.
Attachment 7: Traffic Impact Assessment (WATT Consulting Group)
Comprehensive study of how the proposed 87-unit development would affect local traffic patterns through 2031.
Attachment 8 CONCEPTUAL SERVICING PLAN
Engineering drawing showing proposed connections to storm, sewer, and water mains.
Attachment 8: Servicing Plan
Engineering drawing showing proposed storm, sanitary, and water service connections for the development.
Attachment 9: Conceptual Servicing Brief (McElhanney)
Technical report assessing the capacity of municipal infrastructure to support the proposed development.
Presentation Slides: Rezoning 2021/01
Staff presentation summarizing the key metrics and next steps for the Island Highway rezoning application.
Heat Pumps in New Construction
Information report on how other North Shore municipalities use the BC Energy Step Code to encourage heat pump installation in new buildings.
Presentation Slides: Heat Pumps in New Construction
Visual presentation summarizing the staff report on heat pump implementation strategies.
Jedburgh Road Parking Concerns
Report on resident safety concerns following the removal of 'No Parking' signs on Jedburgh Road, recommending re-installation.
Attachment #1: Map - Jedburgh Road Parking
Site map indicating where parking signs were removed on Jedburgh Road.
Attachment #2: Resident Correspondence (15 Responses) - Jedburgh Road Parking
Compilation of emails from residents expressing concerns about road narrowing and emergency access on Jedburgh Road.
Attachment #3: Jedstone Strata EPS3935 Correspondence
Correspondence from the strata board regarding parking issues, suggesting angled parking as a solution.
Email from C. & B. Sanderson regarding Jedburgh Road Parking
Follow-up email from a resident regarding ongoing driveway access issues.
Email from Ceri & Bill Sanderson regarding Jedburgh Road Parking Concerns
Resident follow-up email confirming participation in the meeting to discuss Jedburgh Road parking.
Email from Christine McCarthy regarding Jedburgh Road Parking
Email updating the town on current parking conditions from a resident's perspective.
Email from 'hockeymom' regarding Jedburgh Road Parking Concerns
Resident email providing a brief update that parking is currently going well.
Six Mile Road 4-Way Stop
Report on compliance issues and safety enhancements at the recently installed 4-way stop at Six Mile Road.
Six Mile Road 4-Way Stop
Report on the performance of a newly installed 4-way stop at Six Mile Road, noting significant non-compliance by motorists.
Attachment #1: Resident Correspondence (17 responses) - Six Mile Road 4-Way Stop
Letters from residents reporting frequent stop sign violations and recommending safety improvements like flashing lights.
Attachment 2: Photos - Six Mile Road 4-Way Stop Initial Installation
Photographs of the warning signs and digital message boards installed to notify drivers of the new traffic pattern.
Attachment 3: Photos - Six Mile Road 4-Way Stop Additional Measures
Photographs of enlarged stop signs and speed reader boards reprogrammed with 'Stop Ahead' alerts.
Email from L. Luk regarding Six Mile Road 4-Way Stop
Citizen feedback regarding noise pollution and driver confusion at the intersection.
Email from Lilly Luk regarding Six Mile Road Email Correspondence
Resident email reporting improvement since the addition of blinking signs but noting noise pollution concerns.
Email from J. Estrin regarding Six Mile Road 4-Way Stop
Citizen feedback acknowledging improvements but citing ongoing issues with graffiti.
Email from Judy Estrin regarding Six Mile Road Email Correspondence
Resident email noting the intersection is a vast improvement despite ongoing issues with graffiti.