2025 03 11 Committee of the Whole Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 11, 2025
Official minutes from the February 11, 2025 Committee of the Whole meeting, recording discussions and resolutions on various development permits and town business.
COMMITTEE OF THE WHOLE REPORT: DEVELOPMENT VARIANCE PERMIT 2024-03 – 2401 BURNSIDE ROAD WEST (BC TRANSIT)
Staff report analyzing a request for sign variances at the BC Transit handyDART Centre to increase maximum sign heights and character sizes.
Attachment 1: Priority Permits Letter to Mayor and Council
A letter from the applicant's agent justifying the requested sign variances based on visibility from the highway and architectural integration.
Attachment 2: BC Transit, 2401 Burnside Road, View Royal BC Complete Set of Permit Drawings
Site plans and elevation drawings showing the proposed locations and dimensions of Sign 2 and Sign 3 at the BC Transit facility.
Presentation: DEVELOPMENT VARIANCE PERMIT 2024-03 – 2401 Burnside Rd W (BC Transit)
A slide deck summary of the development variance permit application for the BC Transit facility signs.
COMMITTEE OF THE WHOLE REPORT: DEVELOPMENT PERMIT NO. 2024-06 – 4 HELMCKEN ROAD (SSMUH)
Staff report recommending a development permit for a four-unit small-scale multi-unit housing project at 4 Helmcken Road.
Report to Committee of the Whole Re: DP 2024-06 – 4 Helmcken Rd
Concluding page of a staff report for Development Permit No. 2024-06, including administrative concurrence and a list of attachments related to the 4 Helmcken Road project.
Re: Development Permit Application for Fourplex at 4 Helmcken Road
A letter from XY Ventures LTD to the Mayor and Council proposing a fourplex development at 4 Helmcken Road that supports local essential workers and seniors.
Proposed Houseplex for XY Ventures, Ltd. 4 Helmcken Road (Architectural Plans)
Architectural design package for a 4-unit houseplex, including site plans, site sections, floor plans, and building elevations.
Landscape Plan - 4-Plex Development 4 Helmcken Road
Detailed landscape architectural plans including planting schedules, shrub distribution, and site construction details for the development.
4 Helmcken Road Tree Protection Plan
A comprehensive tree inventory and protection plan assessing the impact of development on site trees and specifying mitigation measures.
4 Helmcken Road Victoria, BC V8Z 5G5 Tree Protection Plan
Technical document excerpt defining Protected Root Zones (PRZ) and Off-site (OS) tree designations for the 4 Helmcken Road development.
Appendix VI – Replacement Tree Summary
A summary table calculating the required tree replacements and cash-in-lieu contributions for the 4 Helmcken Road site.
Appendix VII – Additional Photographs
Visual documentation of various trees and their aspects located at the 4 Helmcken Road property.
Appendix VIII – Additional Information
A brief note regarding version history for the arborist report related to 4 Helmcken Road.
Appendix IX - Assumptions and Limiting Conditions
Standard arborist report disclosures regarding data sources, legal descriptions, and limitations of the findings.
Appendix X - Certificate of Performance
Signed certification by a qualified arborist regarding his independence and professional assessment of the property's trees.
Attachment 5 - 4 Helmcken Road Development: Site Plan, General Notes, & Drawing List
Engineering drawing sheet C01 containing general project notes, drawing indexes, and a topographic site map.
Conrad Road Improvements
Engineering drawing sheet C02 showing details for proposed road improvements and site access.
Onsite Grading
Engineering drawing sheet C03 detailing the proposed grading plan for the houseplex structures.
Onsite Services
Engineering drawing sheet C04 detailing sewer, water, and gas utility connections for the development site.
Attachment 6 – Zoning Review for 4 Helmcken Road (SSMUH)
A technical review comparing the proposed houseplex development at 4 Helmcken Road against R-1B zoning requirements.
Presentation: Development Permit 2024-06 – 4 Helmcken Rd (SSMUH)
Visual slide deck for the Committee of the Whole meeting illustrating site plans, elevations, and staff recommendations for the proposed development.
Staff Report: Development Permit with Variances Application No. 2024-03 – 294, 296 Eltham Road and 242 Helmcken Road
Report recommending council authorize a development permit for five blocks of three-storey townhouses (20 total units) with variances for height and aisle width.
Staff Report: Development Permit with Variances Application No. 2024-03 - 294, 296 Eltham Road and 242 Helmcken Road
A staff report evaluating a proposed 20-unit townhouse project, recommending approval with variances for building height, manoeuvring aisle width, and accessory structure siting.
Attachment 1. Subject properties
An aerial location map showing the subject properties at the corner of Eltham Road and Helmcken Road.
Letter from Ankenman Marchand Architects re: Development Permit application for The Pebbles
A cover letter from the project architects submitting the formal development permit application and supporting documentation for 'The Pebbles' townhouse project.
Attachment 3. Architectural Plans - The Pebbles
A comprehensive set of architectural drawings including site plans, floor plans, elevations, sections, and shadow studies for 'The Pebbles' development.
Architectural Plans: Sections, 3D Representations, and Area Plans (Attachment 3)
Architectural set for the proposed townhouse development at Eltham and Helmcken Road, including building sections, visual renderings, and unit area breakdowns.
Landscape Plan (Attachment 4)
Detailed landscape design plan showing outdoor amenity spaces, visitor bicycle parking, and site access for the Eltham & Helmcken project.
Arborist Report and Tree Management Plan (Attachment 5)
A consultant report and technical drawing evaluating tree impacts and defining protection measures for construction.
Preliminary Servicing Plan (Attachment 6)
Engineering drawing showing the proposed layout for water, sanitary sewer, and storm drainage infrastructure.
Project Sustainability Checklist (Attachment 7)
Completed municipal checklist detailing the environmental, economic, and social sustainability features of the proposed development.
Development Permit Area Guidelines - Review (Attachment 8)
Staff analysis evaluating the project's consistency with the Town's Mixed Residential Development Permit Area design guidelines.
Attachment 8: Mixed Residential DPA review (294, 296 Eltham Road)
A review document evaluating a development proposal against the Town's Development Permit Area (DPA) guidelines for energy efficiency and signage.
Attachment 9: Zoning Review - CD-29: Comprehensive Development (Eltham Road Townhouse)
A detailed comparison of zoning regulations against the proposed 20-unit townhouse development, highlighting where variances are required.
Presentation: DEVELOPMENT PERMIT 2024-03 - 294, 296 Eltham Road and 242 Helmcken Road
A presentation deck outlining the development application for 20 townhouse units, including site plans, elevations, and specific variance requests.
Staff Report: Financial Plan Insights 2025-2029
A comprehensive report from the Chief Administrative Officer providing context and data for the upcoming 2025-2029 Financial Plan and budget development.
Staff Report: Financial Plan Insights 2025-2029 (Asset Management)
A section of the Financial Plan Insights report detailing asset management strategies and the Sustainable Infrastructure Replacement (SIR) Plan for infrastructure renewal.
Staff Report: CAO Update
A comprehensive report from the Chief Administrative Officer providing highlights on significant activities across municipal departments including administration, finance, engineering, and parks.
Staff Report: Helmcken Road at Watkiss Way Intersection Protection Measures
A report seeking approval for the installation of a 'quick build traffic calming curb' at the northeast corner of the Helmcken Road and Watkiss Way intersection to improve safety for cyclists.
Appendix: Helmcken Road Intersection Design Drawings
Detailed engineering design drawings for Helmcken Road intersection improvements (Drawing set 34046, Sheets 4-6).
Staff Report: Helmcken Road/Watkiss Way Intersection Improvement Options
A background report (originally from May 2024) analyzing multiple concept options to balance traffic flow and active transportation needs at the Helmcken and Watkiss intersection.
Appendix: Watkiss Way and Helmcken Rd Intersection Review Options
Concept drawings illustrating three distinct improvement options (C01, C02, and C03) for the Helmcken and Watkiss intersection review.
Staff Report: Building Department Report for February 2025
A statistical summary of building and plumbing permit activity for the month of February 2025, including construction values and revenue.