2023 04 04 Council Agenda - Agenda - Pdf
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 21, 2023
Official record of the council meeting held on March 21, 2023, documenting approvals for financial plan projects and the rejection of an election sign bylaw amendment.
TOWN OF VIEW ROYAL COUNCIL REPORT: Development Variance Permit 2023/01 – 305 Anya Court
A staff report from the Community Planner recommending the approval of variances to allow for the construction of a detached garage in the rear yard of 305 Anya Court.
Subject: Proposed Garage/Garden Shed/Accessory Building at 305 Anya Court (Attachment 1)
A letter to the Mayor and Council from the property owners explaining the design rationale and site constraints for their proposed accessory building.
Parson’s Cove Strata Support Letter (Attachment 2)
A letter from the Parson's Cove Strata Council expressing their support for the development application at 305 Anya Court.
Project Plans & Drawings (Attachment 3)
Technical drawings including site data, site plans, building elevations, and cross-sections for the proposed garage project at 305 Anya Court.
Arborist Report for Caroline Wiggins and David Overton - For property located at 305 Anya Crt., Victoria (Attachment 4)
A professional arborist's assessment of trees on the property, providing recommendations for tree retention and protection zones during the construction of the new garage.
Neighbourhood Support (Attachment 5)
A document containing signatures of support from immediate neighbors regarding the proposed detached garage and associated variance application.
Site Photos (Attachment 6)
Photographs of the subject property at 305 Anya Court showing the existing driveway, landscaping, and the area where construction is proposed.
Minutes of the Council meeting held March 21, 2023
Official record of the proceedings from the previous council meeting held on March 21, 2023.
TOWN OF VIEW ROYAL COUNCIL REPORT: ENVIRONMENTAL DEVELOPMENT PERMIT WITH VARIANCE 2022/11 – 302 BESSBOROUGH AVENUE
Staff report recommending approval of a Development Permit with Variance to replace a wooden stair platform with a new stairway, gangway, and floating dock.
Letter to Mayor and Council RE: Update to Development Permit Application for 302 Bessborough Avenue
A letter from Bayshore Planning Services Inc. providing design updates and rationale for the proposed private moorage and stairway at 302 Bessborough Avenue.
Site Plan Of: Lot 6, Block 4, Section 8, Esquimalt District, Plan 1688
Legal survey plan for the waterfront property at 302 Bessborough Avenue showing existing structures and property boundaries.
Project Plans - 302 Bessborough Avenue (InterTidal Design)
Technical design drawings including site plans, cross-sections, and detail views for the proposed stairs, gangway, and floating dock.
Geotechnical Review Report - New Access Stair and Dock, 302 Bessborough Avenue
A geotechnical assessment confirming the bedrock slope is suitable for the proposed construction and is free from global instability.
Presentation: Development Variance Permit 2023/01 - 305 Anya Court
Slide deck summarizing the purpose, site context, proposal details, and staff recommendation for the variance permit at 305 Anya Court.
Marine Habitat Review for Private Recreational Dock - Esquimalt Harbour
An environmental report evaluating potential impacts on marine habitat and recommending mitigation measures for the dock construction project.
FIGURES - Marine Habitat Review
A collection of maps and site plan figures illustrating the project location and boundary for a proposed recreational dock at 302 Bessborough Avenue.
Appendix A. Private Recreational Dock Construction Plans and Section View
Detailed technical construction drawings including plan views, section views, and details for the existing and proposed dock structure.
Appendix B. Project Site shoreline photographs
Visual documentation of the project site, showing existing stairs, landings, rocky bluffs, and shoreline vegetation.
Appendix C. Aquatic Species at Risk Report
A report from Fisheries and Oceans Canada identifying aquatic species at risk and critical habitats potentially present in the project area.
Appendix D. Eelgrass Beds Map- Archipelago Marine Research Ltd.
A map depicting the distribution of eelgrass beds (Zostera marina) within Esquimalt Harbour based on historical surveys.
Esquimalt Harbour – Small Project Environmental Screening Report
A comprehensive environmental screening report for the private dock project, covering project description, physical location, wildlife impacts, and mitigation measures.
ANNEXES - Environmental Screening Report
Index page listing the annexes associated with the Small Project Environmental Screening Report.
MARINE HABITAT REVIEW FOR PRIVATE RECREATIONAL DOCK ESQUIMALT HARBOUR
The cover and table of contents for a Marine Habitat Review report prepared by Bayshore Planning Services Inc.
Marine Habitat Review Private Recreational Dock
A desktop habitat review for a proposed private recreational dock at 302 Bessborough Avenue, detailing project specifications and mitigation measures for marine life.
FIGURES
A collection of maps showing the general location and specific project site boundaries for the 302 Bessborough Avenue dock project.
Appendix A. Private Recreational Dock Construction Plans and Section View
Detailed technical and engineering drawings of the proposed dock construction, including existing layout details and new layout plans.
Appendix B. Project Site shoreline photographs
Photographic documentation of the current shoreline, vegetation, and existing stairs/landings at the project site in Limekiln Cove.
Appendix C. Aquatic Species at Risk Report
A report from Fisheries and Oceans Canada identifying aquatic species at risk found or potentially found within the project area.
Appendix D. Eelgrass Beds Map- Archipelago Marine Research Ltd.
A technical map showing the distribution and density of eelgrass beds (Zostera marina) within Esquimalt Harbour.
Annex B. 22-HPAC-01197 - Dock Replacement, Esquimalt Harbour, View Royal – Implementation of Measures to Avoid and Mitigate the Potential for Prohibited Effects to Fish and Fish Habitat (DFO, 17 November 2022)
Formal correspondence from Fisheries and Oceans Canada (DFO) providing mandatory mitigation measures and conditions for the dock replacement project.
Annex C. Duty to Consult Determination
A guided template and context document regarding the legal duty to consult with Indigenous peoples on projects affecting Aboriginal or treaty rights.
STEP 1: CONTEMPLATING CROWN CONDUCT - Proposed Activity Description
A mandatory assessment form describing the proposed private dock construction at 302 Bessborough Avenue and evaluating its proximity to Department of National Defence lands and potential impact on Indigenous rights.
TERMINOLOGY AND RESOURCES
A reference guide providing definitions and resources related to Aboriginal and Indigenous rights, treaty rights, and consultation protocols for the development review process.
12. SIGNATURES - Environmental Screening Report
The final signature page for the environmental screening report for the 302 Bessborough project, including approvals from technical staff and the property owners.
Fisheries and Oceans Canada Correspondence - Dock Replacement, Esquimalt Harbour
Letter from Fisheries and Oceans Canada (DFO) providing a review of the dock proposal and prescribing mitigation measures to avoid prohibited effects to fish and fish habitat.
Letter of Support - Jeannie Miller
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Lou Millard
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Leah Mulleda & Greg Roberts
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Robert McIntire
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Stephen Dana
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Elaine M. Yorky
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Leanne Howes
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Brian & Tracy Richards
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Janice & Tony Delburola
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - G. Jackson
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Wayne Cameron
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Peter Hyslop
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Rosemary Griffiths
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Ray Wardale
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Sharon Holawaychuk
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Sydney R Oldham
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Bob + Susan Haines
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - J.M. Rogers
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Marcia Semenoff
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Sarah Francis
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Lloyd Hamel
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Letter of Support - Niece Garry & Gary Mathies
Correspondence expressing support for the stair improvements and dock addition at 302 Bessborough Ave.
Presentation: Development Permit with Variance 2022/11 - 302 Bessborough Avenue
Staff presentation slides for the Council meeting providing site context and visuals for the development permit application at 302 Bessborough Avenue.
DEVELOPMENT PROPOSAL: 302 Bessborough Avenue
A slide presentation regarding a development permit with variance application for a private dock and walkway structures at 302 Bessborough Avenue.
ACCESSIBLE BC ACT – MUNICIPAL REQUIREMENTS
Staff report recommending the formation of a joint sub-regional accessibility committee and the allocation of funds to meet provincial legislative requirements.
ACCESSIBLE BRITISH COLUMBIA ACT [SBC 2021] CHAPTER 19
Full text of the provincial Accessible British Columbia Act as an attachment to the staff report.
Intermunicipal Advisory Committee on Disability Issues (I.A.C.D.I.) Terms of Reference
Terms of reference for the existing Intermunicipal Advisory Committee on Disability Issues (IACDI), provided as Attachment B.
‘Nothing about us, without us’: West Shore accessibility committee breaks down barriers
A Goldstream Gazette news article detailing the history and advocacy of the IACDI, provided as Attachment C.
CAPITAL WEST ACCESSIBILITY ADVISORY COMMITTEE TERMS OF REFERENCE
Draft terms of reference for the proposed new joint accessibility committee, provided as Attachment D.
Proposed Intermunicipal Accessibility Committee - IAACDI
Email from City of Colwood Councillor Kim Jordison advocating for the IACDI to be the foundation for the new legislated accessibility committee.
DRAFT Proposal to change the Logo and Name of the Committee
A proposal submitted as part of correspondence to include the word 'Accessibility' in the committee name and adopt a new universal accessibility symbol logo.
Historical Background – Established in 1989
Historical overview of the formation and evolution of the Intermunicipal Advisory Committee on Disability Issues since its inception in Colwood.
Intermunicipal Accessibility Advisory Committee on Disability Issues (I.A.A.C.D.I) Terms of Reference
The draft governing document for the joint accessibility committee, outlining its mandate, membership structure, and meeting protocols.
ATTACHMENT "C": 'Nothing about us, without us': West Shore accessibility committee breaks down barriers
A news article detailing the history and advocacy work of the Intermunicipal Advisory Committee on Disability Issues (IACDI).
Council Report - GROWING COMMUNITIES FUND RESERVE ESTABLISHMENT
Staff report recommending the establishment of a segregated reserve fund to manage the one-time $4.7 million grant from the Province of British Columbia.
Letter from Ministry of Municipal Affairs regarding Growing Communities Fund (GCF)
An official letter from the Province of British Columbia outlining the terms, eligible costs, and reporting requirements for the Growing Communities Fund grant.
Attachment with Example Calculation for a Municipality with 15,000 People
A technical attachment illustrating how the provincial grant amounts were calculated based on base funding, adjusted population, and population growth.
TOWN OF VIEW ROYAL BYLAW NO. 1116, 2023 (Draft)
A draft bylaw to establish the Growing Communities Fund Reserve for the purpose of depositing and using provincial funds for community infrastructure.
TOWN OF VIEW ROYAL POLICY MANUAL - Reserves and Surplus (Policy #: 1600-020)
The municipal policy governing the development, maintenance, and use of financial reserve funds and unappropriated surpluses.
Reserves and Surplus Policy Appendix A
A tabular breakdown of all municipal reserve funds, including their purpose, funding sources, and target minimum/optimum levels.
TOWN OF VIEW ROYAL BYLAW NO. 1116, 2023 (Final for Readings)
The formal copy of Bylaw No. 1116 prepared for first, second, and third readings by Council.
Correspondence from Councillor Jordison, City of Colwood, Re: Proposed Intermunicipal Accessibility Committee
An email providing input and context from the City of Colwood regarding the formation of a joint sub-regional accessibility committee.
Staff Report: Growing Communities Fund Reserve Establishment
Finance report outlining the establishment of a reserve fund to manage monies received from the provincial Growing Communities Fund.
Growing Communities Fund Reserve Bylaw No. 1116, 2023
A bylaw to formally establish a reserve fund for the Growing Communities Fund, presented for three readings.