2024 10 01 Council Agenda - Agenda - Pdf
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, SEPTEMBER 3, 2024
The recorded minutes of the regular council meeting held on September 3, 2024, including motions passed and reports received.
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, JULY 23, 2024
The recorded minutes of a special council meeting focused primarily on a closed meeting resolution regarding labor and municipal objectives.
TOWN OF VIEW ROYAL PETITION & DELEGATION REQUEST FORM - Chris Gilpin
A formal request for Chris Gilpin to appear as a delegation on behalf of the Capital Regional District to present on View Royal's participation in arts services.
CRD Arts & Culture Support Service - 2024 PRESENTATION FOR VIEW ROYAL
A detailed presentation from the CRD explaining the regional benefits, economic impact, and participation costs of the Arts & Culture Support Service.
REPORT TO ARTS COMMISSION: Data Initiative Focused on Regional Impact of Arts Funding
A report regarding a data gathering initiative to show the region-wide impact of arts organizations funded by the CRD Arts Service.
Attendance by Municipality and Geographic Distribution Appendices
Visual data charts and maps illustrating theatre attendance figures and geographic reach for regional arts venues.
STAFF REPORT: Engineering and Parks EV Truck Purchases
A staff report seeking authorization to purchase two electric work trucks to replace aging internal combustion vehicles in the municipal fleet.
ATTACHMENT 1 – COST BREAKDOWN SUMMARY (EV Trucks)
A detailed financial breakdown of the estimated costs for the two proposed EV truck purchases, including trade-ins and insurance reimbursements.
ATTACHMENT 2 – DRAFT REVISION TO VEHICLE REPLACEMENT PLAN
A draft planning table outlining proposed future vehicle replacements and associated infrastructure costs like charging stations.
STAFF REPORT: 2024 Asset Management Planning Grant from UBCM
A request for Council's endorsement to apply for a provincial grant to support the municipality's asset management program improvements.
Capital West Accessibility Advisory Committee Minutes - April 24, 2024
Minutes from the regional accessibility committee meeting covering membership updates, survey summaries, and a conference recap.
Capital West Accessibility Advisory Committee Minutes - June 26, 2024
Minutes detailing the election of a new Vice-Chair and updates on the selection of an accessibility engagement consultant.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting - June 13, 2024
Proceedings of the WSPR Board meeting covering financial reporting, tennis and patron surveys, and facility maintenance updates.
Correspondence from L. T. Wickett re: CROSSING VERY UNSAFE - ISLAND HWY - SIX MILE ROAD
Resident correspondence highlighting pedestrian safety dangers at the intersection of Island Highway and Six Mile Road.
Correspondence from Niki Ottosen re: The Back Pack Project Christmas Campaign
A request for View Royal to host a donation box for the 16th annual Back Pack Project supporting people experiencing homelessness.
Appendix: The Backpack Project Promotional Poster and Photo
Promotional material for the Backpack Project including a poster detailing needed items and a photo of a donation box.
Correspondence from Chris Smith re: Reconsideration of Tree Replanting
A strata president requests a variance from the Tree Protection Bylaw's '2 for 1' replanting requirement due to poor site conditions.
Attachment 1: Photo Example of Tree with Unacceptable Location Value
A photograph showing a tree planted in close proximity to a building structure, provided as evidence for the variance request.
Correspondence from Tiffany Moore re: Pickleball court funding motion
Email from WSPR relaying a board motion regarding the feasibility of constructing new pickleball courts.
WSPR STAFF REPORT: Use of WSPR Capital Reserve Funds for Pickleball Court Construction
Staff report recommending the use of capital reserves to fund six outdoor pickleball courts at WSPR property.
Correspondence from Min. R. Kahlon re: Extension to SSMUH Zoning Bylaw Requirements
Letter from the BC Minister of Housing refusing View Royal's application for extensions to provincial housing zoning mandates.
Correspondence from I. Alexander & M. Dalzell re: CRD Arts Funding
Residents writing to support the continuation of View Royal's 'Level 1' contribution to regional arts funding.
Correspondence from Boudewyn van Oort re: CRD artsfunding
Short correspondence endorsing Councillor Roger's motion to review regional arts participation.
Correspondence from Noëlle Clark re: Reviewing View Royal’s group level participation in the CRD Arts
A long-time resident expresses concern that reducing arts funding is short-sighted and harmful to the community.
Correspondence from Andy Watson re: CRD funding for the Arts
Resident correspondence emphasizing the importance of CRD grants for organizations like the Greater Victoria Youth Orchestra.
Correspondence from Jamie Sager re: please maintain support of the CRD Arts Service
Resident urges Council to maintain support for the CRD Arts Service at its current proportional rate.
STAFF REPORT: Zoning Bylaw Amendment No. 1130 - Rezoning Application 2023-04
A report summarizing the proposed rezoning of three properties for a 20-unit townhouse development.
ATTACHMENT 1 – PLANNING, DEVELOPMENT AND ENGAGEMENT REPORT (Eltham/Helmcken)
A detailed technical report regarding the rezoning application, including site plans, density comparisons, and policy alignment.
Rezoning Application 2023-04 – 294, 296 Eltham Road & 242 Helmcken Road (Attachment List)
The concluding page of a committee report listing the appendices and technical studies provided in support of Rezoning Application 2023-04.
Attachment 1. Subject properties
An aerial map showing the subject properties at the corner of Eltham Road and Helmcken Road in View Royal.
Attachment 2: 294, 296 ELTHAM ROAD & 242 HELMCKEN ROAD Architectural Plans
A comprehensive set of architectural drawings for a proposed 20-unit mixed residential townhouse development.
Attachment 3: Landscape Plan
Detailed landscape and site design plan for the proposed Eltham & Helmcken townhouse development.
Attachment 4: Relevant Official Community Plan Policies
Excerpts from the View Royal Official Community Plan (Bylaw No. 811) relevant to land use, density, and sustainability for the rezoning application.
Attachment 5: [New CD zone] Draft Zoning Regulations
Proposed regulatory text for a new Comprehensive Development zone detailing principal uses, density, and siting requirements.
Attachment 6: Arborist Report for Development
A professional assessment of tree health and development impacts, including requirements for protection and replanting.
Attachment 7: A Transportation Review Report
An engineering study analyzing traffic generation, site access, and parking requirements for the proposed 20-unit development.
Attachment 7 - Synchro 10 Report (Intersection Analysis)
A technical analysis page from a traffic report showing intersection delay and level of service for the Eltham Road development project.
Attachment 8 - Sewer, Water and Storm Drain Servicing Review
A civil engineering memo from J.E. Anderson & Associates reviewing the utility servicing requirements for the 20-unit townhouse proposal.
Attachment 9 - Preliminary Site Servicing Plan
An engineering drawing illustrating the proposed utility connections and road dedications for the development site.
Attachment 10 - Community Workshop Session Summary Report
A report summarizing public feedback and attendance from the community workshop held on August 17, 2023.
COUNCIL REPORT - BYLAW NO. 1130 – REZONING OF 294 AND 296 ELTHAM ROAD AND 242 HELMCKEN ROAD
Staff report recommending that council proceed with the rezoning of the subject properties to allow for a 20-unit townhouse development.
PLANNING, DEVELOPMENT AND ENGAGEMENT REPORT - REZONING APPLICATION 2023-04
A detailed planning report providing background, site data, and policy context for the proposed Comprehensive Development zone.
Attachment 1. Subject Properties Map
An aerial map from the Capital Regional District showing the specific parcels involved in the rezoning application.
Attachment 2 - Mixed Residential Development Architectural Plans
A comprehensive set of architectural drawings including site plans, floor plans, elevations, and 3D renderings of the proposed townhouse project.
Attachment 3 - Landscape Plan
A landscape design drawing showing proposed plantings, pathways, and outdoor amenity spaces.
Attachment 4 - Relevant Official Community Plan Policies
Excerpts from View Royal's Official Community Plan that pertain to housing types, transit support, and sustainable design.
Attachment 5 - Draft Zone Text
The proposed legal wording for the new Comprehensive Development (CD) zone, including use regulations and setbacks.
Attachment 6 - Arborist Report for Development
An assessment of the impact of the proposed development on existing trees, including recommendations for removal and retention.
Attachment 7 - Transportation Review Report
A full traffic study analyzing site access, trip generation, and the impact of the development on the surrounding road network.
Transportation Review – 20-Unit Townhouse Residential Development, View Royal, BC, Updated
Technical report by Addoz Engineering assessing traffic impacts, sight distances, and parking requirements for a proposed townhouse development.
Appendix A - Project Development Site Plan
Placeholder page for the Project Development Site Plan within the transportation review.
Appendix B - Intersection Turning Movement Traffic Count Data
Placeholder page for traffic count data tables within the transportation review.
Appendix C - Synchro - HCM 6th Edition Capacity Analysis Reports
Placeholder page for technical capacity analysis reports within the transportation review.
Site Plan Drawing A100
Detailed architectural site plan showing building footprints (BLDG 1-5), drive aisles, and site access from Eltham Road.
Traffic Impact Assessment Data Tables
Data tables showing AM and PM peak hour traffic counts for all vehicles, heavy vehicles, passenger cars, and bicycle/pedestrian traffic at the Helmcken Road and Eltham Road intersection.
Synchro 10 Reports - Existing 2022 Traffic Conditions
Detailed computer-generated reports analyzing the capacity and delay for existing and updated townhouse development scenarios.
Sewer, Water and Storm Drain Servicing Review - Design Brief Memo
Civil engineering memo reviewing the multi-family development's impact on sanitary, storm, and water distribution systems.
Appendix A - Sewer Calculations
Handwritten and typed technical calculations for proposed sanitary sewage flow from 20 units.
Site Servicing Plan Drawing
Engineering drawing showing proposed utility service connections, road dedication, and existing infrastructure on Eltham Road.
Community Workshop Session Summary Report
Report summarizing public feedback from a community workshop held to present the townhouse proposal.
Site Sections and 3D Representations (Drawings A300, A600-A603)
Architectural visual documents including cross-sections and renderings of the proposed townhouse buildings and their impact on neighboring properties.
Addendum to Transportation Review Report
Memo assessing the cumulative traffic impact from a nearby mixed-use development on Island Highway and Helmcken Road.
Synchro 11 Capacity Analysis Reports (Addendum)
Updated technical traffic capacity analysis for post-development scenarios including background traffic.
Project Sustainability Checklist
Developer-completed form outlining the sustainability features of the project across economic, environmental, and social categories.
Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1130, 2024
Bylaw to create the CD-29: Comprehensive Development (Eltham Road Townhouse) zone and rezone specific properties.
Staff Report - Public Notification Bylaw No. 1106, 2023 - Amendment
Recommendation to replace direct mail notification with email subscription service for general town-wide public notices to improve efficiency.
Attachment A: Public Notification Bylaw No. 1106, 2023
Copy of the existing bylaw outlining current alternative means of publishing public notices.
Attachment B: Public Notification Bylaw No. 1106, 2023 - Redline Version
Document showing the proposed textual amendments to Bylaw 1106 including 'Email Subscription Service'.
Public Notification Bylaw No. 1106, 2023, Amendment Bylaw No. 1150, 2024
Formal amendment bylaw updating the methods and timing requirements for delivery of public notices.
Staff Report - 2025-2034 Permissive Tax Exemptions Bylaw No. 1149
Report reviewing applications for ten-year property tax exemptions from three non-profit organizations.
Tax Exemption Bylaw (Places of Worship and Community Halls) No. 1149, 2024
Formal bylaw listing properties exempt from taxation from 2025 to 2034.
Permissive Tax Exemption Application - The Redeemed Christian Church of God
Completed application form requesting tax exemption for Victory Chapel at 287 Pallisier Avenue.
State of Title Certificate - 287 Pallisier Avenue
Official land title registry document for the Redeemed Christian Church of God property.
Summary of Weekly Activities and Their Benefits - Victory Chapel
Document detailing the services, community programs, and activities provided by the church.
Lease Agreement - 287 Pallisier Avenue
Lease contract between the Church (Landlord) and Victory Hill Childcare Society (Tenant) for the daycare space.
Lease Agreement Excerpts - Landlord and Tenant Covenants
A portion of a lease agreement outlining standard covenants for both the landlord and tenant, including maintenance, insurance, and default provisions.
Description of Third-Party Use - Victory Chapel
A document describing how the Redeemed Christian Church of God property is utilized by the Victory Hill Childcare Society for daycare services.
Financial Statements - Redeemed Christian Church of God (Victory Chapel)
Statement of financial position and income for the church for the year ending December 31, 2023.
Permissive Tax Exemption Application - Victory Hill Childcare Society
Official application for a permissive tax exemption by the Victory Hill Childcare Society.
Description of Program - Victory Hill Childcare Society
Detailed overview of the childcare services, staffing, and operations provided by the society.
Financial Statements - Victory Hill Child Care Society
Balance sheet and Profit and Loss statements for the childcare society for the period ending March 31, 2024.
Permissive Tax Exemption Application - View Royal Ratepayers and Community Association
Application for property tax exemption for the community hall located at 279 Old Island Highway.
Supporting Documents and State of Title - View Royal Community Association
Supplemental application documents including an introduction to the organization and official land title certificates.
Financial Statements - View Royal Community Association
Financial summaries including balance sheet and income by customer for the 2023 calendar year.
View Royal Community Hall Rental Agreement
Standard rental agreement and rules for using the community hall facility.
Correspondence and Supporting Letter - Strawberry Vale and District Community Club
A letter from the club president describing the club's history, community importance, and financial needs.
Permissive Tax Exemption Application - Strawberry Vale & District Community Club
Official application for property tax exemption for the club's facility on High Street.
Financial Statements - Strawberry Vale & District Community Club
Income statement and account balances for the community club for the year 2023.
State of Title Certificate - Strawberry Vale and District Community Club
Land title certificate for the property owned by the club at 11 High St.
Attachment C: Schedule of Permissive Tax Exemption Applications 2024
Summary schedule showing the estimated tax impacts for the three exemption applications for the years 2025-2027.
Tax Exemption Bylaw (Places of Worship and Community Halls) No. 1149, 2024
Proposed bylaw to grant property tax exemptions to Victory Chapel, View Royal Community Association, and Strawberry Vale Club for 2025-2034.
Council Report: Fees and Charges Bylaw Amendment – Sewer User Fees
Staff report analyzing and recommending adjustments to sewer user fees to meet 2024 financial targets.
Bylaw No. 1148 - Sanitary Sewer Rates Amendment
Bylaw amendment establishing new usage fees and minimum charges for the municipal sanitary sewer system.
Attachment 2 – Sewer User Rates Year-Over-Year Comparison
Comparison table showing the changes in sewer rates for residential, non-residential, and institutional users from 2023 to 2024.
Bylaw No. 1148 - Sanitary Sewer Rates Amendment (Copy)
A secondary copy of the sewer rate amendment bylaw.
Bylaw No. 1145 - Tree Protection Amendment
Amendment to the Tree Protection Bylaw regarding definitions, protected species, and permit application requirements.
Schedule 'A' - Minimum Arborist Report Requirements
Technical document specifying the necessary information and standards for arborist reports submitted to the Town.
Schedule 'B' - Minimum Tree Survey and Tree Management Plan Requirements
Outlines the specific data and mapping requirements for tree surveys and management plans for development sites.
Bylaw No. 1146 - Replacement Tree Fees Amendment
Amendment to the Fees and Charges Bylaw establishing fees related to tree removal permits and replacement trees.
Bylaw No. 1147 - Municipal Ticket Information Amendment (Replacement Trees)
Updates the ticketing bylaw to include fines for failing to plant or maintain replacement trees.