2020 05 19 Council Agenda - Agenda - Pdf
TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ELECTRONICALLY ON TUESDAY, MAY 5, 2020
Minutes from the previous council meeting detailing discussions, motions carried, and approvals regarding land acquisition and tax rate bylaws.
Staff Report: 2019 Consolidated Financial Statements and Audit Results
A report from the Director of Finance presenting the draft 2019 audited financial statements and audit findings for Council approval.
Town of View Royal Consolidated Financial Statements Year ended December 31, 2019 (Draft)
Detailed draft financial statements including the statement of financial position, operations, and cash flows for the 2019 fiscal year.
Town of View Royal 2019 Audit Findings Report to the Mayor and Council
A report from MNP LLP outlining the results of the 2019 financial audit, including materiality levels and audit status.
Presentation: Town of View Royal 2019 Consolidated Financial Statements
Slide presentation summarizing the 2019 financial results, including revenue sources, expenses, and sustainability ratios.
Presentation: Audit Findings Report to the Mayor and Council
Slide presentation by MNP LLP detailing the audit process, responsibilities, and key findings for the 2019 fiscal year.
Staff Report: 2020-2024 Financial Plan Considerations
Report analyzing the impact of COVID-19 and the casino closure on the Town's 5-year financial plan.
Casino Revenue Funded Project Listing by Priority
A list of planned municipal projects funded by casino revenues, categorized by priority levels (Critical, Required, Strategic, Optimal, Discretionary).
Staff Report: Development Variance Permit No. 2020/01 - 8 Eaton Avenue
Report evaluating a request for variances to setbacks and eave projections to allow for an accessory woodworking shop building.
Letter from T. & S. Carter regarding Development Variance Permit No. 2020/01
Letter from the property owners explaining the request for a setback variance to accommodate a hobby woodworking shop on an existing foundation.
Applicant Neighborhood Engagement Letter - 8 Eaton Avenue
A letter from Troy and Sue-Anne Carter explaining their project and their efforts to communicate with neighbours regarding their accessory building application.
Site Plan of Lot 3, Block 1, Section 9, Esquimalt District, Plan 1430
A professional survey and site plan for 8 Eaton Avenue showing existing structures and the proposed accessory building location.
Opposition Letter - 10 Eaton Avenue
Letter from neighbors at 10 Eaton Avenue expressing opposition to the proposed variance for the accessory building at 8 Eaton Avenue.
Neighbor Front Door Proximity Photos - 10 Eaton Avenue
Photographs provided to illustrate the proximity of the proposed workshop at 8 Eaton Avenue to the neighbor's front door at 10 Eaton Avenue.
DVP 2020/01 Neighborhood Support Forms
A collection of standardized support forms signed by residents in the neighborhood expressing support for the Carters' application for a setback relaxation.
Foundation Improvements and Structural Drawings - 8 Eaton Avenue
Technical drawings for the proposed Carter accessory building, including foundation plans, elevations, and structural cross-sections.
Staff Presentation - Development Variance Permit 2020/01
Slideshow presentation from staff detailing the purpose of the report, the requested variances, and the recommendation for 8 Eaton Avenue.
Applicant Response to Staff Report (May 4, 2020)
A rebuttal letter from Troy and Sue-Anne Carter addressing concerns raised by the neighbor at 10 Eaton Avenue.
Applicant Follow-up and Visual Evidence (May 15, 2020)
A follow-up letter from the applicants including a photograph showing stick placement to visually demonstrate the minor nature of the requested setback reduction.
Letter of Support - Headen & Kourchenko (May 12, 2020)
A letter of support from neighbors at 1269 Burnside Road West for the proposal at 8 Eaton Avenue.
Opposition Letter - Chantal Brasset (May 18, 2020)
A formal letter of opposition from Chantal and Bill Brasset detailing the negative impact the building would have on their home environment.
Email Correspondence (Support) - Mary Ferrarelli
A 'character letter' from a neighbor at 1251 Stancil Lane supporting the Carters and their community contributions.
Letter of Support - George and Elham Moldovanos
A support letter from neighbors at 1264 Stancil Lane for the development variance permit application.
Email Correspondence (Support) - Brian and Crystal Morton
A support email from neighbors across the street at 8 Eaton Avenue, noting that they have no concerns about the proposal.
Email Correspondence (Support) - Sherri Gudjonson
A support email from the resident at 12 Eaton Avenue praising the applicants' character and supporting the workshop variance.
Opposition Email and Photo Submission - Chantal Brasset (May 19, 2020)
An email submission containing photographs of the sparse laurel hedge to counter claims made by the applicant about screening.
Staff Report - COVID-19 PUBLIC HEARING PROCESS OPTIONS
A report exploring ways to hold public hearings for the Eagles Nest rezoning application while complying with public health orders during COVID-19.
Ministerial Order No. M139 - Provincial Emergency Program Act
The full text of the provincial order authorizing local governments to conduct meetings and public hearings electronically during the state of emergency.
Staff Presentation - COVID-19 Public Hearing Options
A slide deck for Council presenting the options for holding an electronic public hearing for the Eagles Nest property.
Staff Report - TOWN OF VIEW ROYAL OFFICIAL COMMUNITY PLAN PRIMER
A report providing an overview of the legislative requirements for an OCP and background information for the upcoming review of View Royal's 2011 OCP.
Town of View Royal Official Community Plan OCP Primer and Review Background
A staff report outlining the background and legislative requirements for updating the 2011 Official Community Plan, focusing on emerging issues like rapid population growth, climate emergency, and housing security.
Presentation - Preparation for OCP Review
A slide deck providing a refresher on the OCP structure, legislative overview, and the specific focus areas for the upcoming 2020-2021 review process.
Staff Report: Environmental Development Permit with Variance - 2750 Herbate Road
Report introducing an application for a proposed freshwater dock on Mackenzie Lake, requiring a variance to the lake setback.
Subject Property Map - 2750 Herbate Road
A location map identifying the subject property at 2750 Herbate Road and surrounding parcels.
Subject Property Orthophoto - 2750 Herbate Road
Satellite imagery showing the shoreline of Mackenzie Lake and the proposed location for the new dock.
Applicant's Statement - Brian Richmond
A letter from the property owner justifying the dock design and adherence to environmental guidelines.
Dock Plan and Elevation - 2750 Herbate Road
Technical drawings showing the plan view and side elevation profiles of the proposed elevated boardwalk and floating dock.
Swell Environmental Assessment - 2750 Herbate Road
An environmental site assessment report evaluating the impact of the proposed dock on McKenzie Lake's sensitive ecosystems.
Presentation - Development Permit 2020/04 - 2750 Herbate Rd
A slide deck for Council summarizing the Herbate Road dock application, environmental findings, and required variances.
Planning & Development Report: Development Permit Application 2020/05 - 1950 West Park Lane
Report for a proposed 26-unit multifamily development across 11 buildings, including a request for multiple variances.
Attachment 1. Location Plan - 1950 West Park Lane
A site map showing the location of the 1950 West Park Lane development site adjacent to Thetis Lake Regional Park.
Applicant Letter - Limona Construction
A letter from the developer describing the project vision, design elements, and community benefits.
Phasing Plan - West Park at Thetis
A layout showing the chronological phasing (Phases 1-6) of the comprehensive development project.
Subdivision Key Plan and Data Box
Engineering sheet providing project data including lot area, zoning, and coverage statistics.
Block A Site Plan
Detailed site plan for Block A within the 1950 West Park Lane development.
Block A Foundation Plan (On Slab)
Engineering foundation plan for the Block A townhouse structure.
Block A Main Floor Plan
Architectural floor plan for the main level of Block A units.
Block A Upper Floor Plan
Architectural floor plan for the upper level of Block A units.
Block A Elevations (Front/Rear)
Exterior design views of the front and rear of Block A building.
Block A Elevations (Left/Right)
Side elevation views for Block A units.
Block B Site Plan
Detailed site plan for Block B units.
Block B Foundation Plan (On Slab)
Structural foundation plan for the Block B units.
Block B Main Floor Plan
Architectural floor plan for the main level of Block B units.
Block B Upper Floor Plan
Architectural floor plan for the upper level of Block B units.
Block B Elevations
Exterior elevation views for the Block B townhouse structure.
Block C Site Plan
Detailed site plan for Block C units.
Block C Foundation Plan (On Slab)
Structural foundation drawings for Block C building.
Block C Main Floor Plan
Architectural floor plan for the main level of Block C units.
Block C Upper Floor Plan
Architectural floor plan for the upper level of Block C units.
Block C Elevations
Exterior elevation views for the Block C building, showing contemporary West Coast design elements.
Email from Mike Baier re: Thetis Lake Townhome DP and Associated Engineering Memos
Correspondence from Limona Construction providing responses to staff questions regarding variances for the 1950 West Park Lane project, supported by engineering memos.
Email from Mike Baier re: DP Parking Clarification
A follow-up email clarifying that units in blocks A-E include double-car garages, meeting bylaw requirements and providing up to 4 parking stalls per unit.
Presentation - 1950 West Park Lane Development Permit Application 2020/05
A staff presentation detailing the proposed 26-unit townhouse development at 1950 West Park Lane, including site plans, zoning requirements, and requested variances.
Staff Report: 2019 Climate Action Revenue Incentive Program
Report on the Town's 2019 Greenhouse Gas emissions and its achievement of carbon-neutral operations.
Appendix: 2019 Town GHG Emissions
A spreadsheet detailing stationary and mobile Greenhouse Gas emission sources from corporate operations in 2019.
Appendix: 2019 Contractor GHG Emissions
A spreadsheet detailing GHG emissions from stationary and mobile sources used by contractors engaged by the Town in 2019.
Appendix: CRD Allocations of Carbon Offsets
A table showing the 2016 population census data used to calculate the percentage of regional carbon offsets allocated to various municipalities.
Form: Organic Waste Composting Project Plan
The project plan form for the Capital Regional District's regional composting initiative used to claim GHG reduction credits.
Appendix: Net Tonnes Diverted From Landfill Spreadsheet
Technical data spreadsheet calculating GHG emissions avoided through kitchen scrap and yard waste diversion programs.
Presentation: 2019 Climate Action Revenue Incentive Program
Staff presentation highlighting the Town's GHG reduction achievements and corporate emissions data for 2019.
Staff Report: Energy Step Code Adoption
Report recommending the Town reconsider early adoption of Step 3 and instead follow the Provincial implementation timeline of 2022 to maintain a level playing field.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting
Minutes from the April 9, 2020, meeting of the WSPR Board, covering budget updates and the facility's response to COVID-19 closures.
Correspondence: Greater Victoria Green Team Update, Proposal and Report
An email and activity report from the Greater Victoria Green Team detailing volunteer environmental work and requesting a funding increase.
Correspondence: Vancouver Island Rail Transit Report
A proposal from Gwyer Webber regarding the development of regional and commuter rail transit connecting Victoria to Duncan and beyond.
Correspondence re: Metchosin Appointee
Notice from the West Shore Parks and Recreation Society regarding new board appointments from Metchosin.
Correspondence re: South Island Prosperity Partnership Membership
A letter from SIPP thanking the Town for support and outlining regional economic initiatives in response to COVID-19.
Form: SIPP Schedule A Designate Form
A form for SIPP members to appoint an individual to vote on their behalf at the Annual General Meeting.
Invoice: South Island Prosperity Partnership
Membership dues invoice for the period of April 2020 to March 2021, including a payment advice slip.
Correspondence: Supporting Businesses by Making Liquor Licensing More Flexible
Letters from the Mayors of Nanaimo and North Vancouver requesting the province allow more flexible and temporary liquor licensing for outdoor patio expansions during COVID-19 recovery.
Correspondence from Cynthia Pacheco re: Invictus Proposed Development
Resident correspondence opposing the Eagles Nest development due to concerns over traffic at the Helmcken and Burnside intersection.
Correspondence from Diane Young re: Invictus Development
Resident correspondence expressing concern that the Eagles Nest development will create overwhelming traffic and impact local parking at Eagle Creek.
Correspondence from Leanne Kopp re: Invictus Development
Resident correspondence strongly objecting to the Eagles Nest development on the grounds of housing density, traffic congestion, and loss of green space.
Correspondence from Robin Quenet re: Proposed Invictus Development
Saanich resident correspondence requesting that the Town explore reducing the visual and density impact of the project on neighboring Saanich residents.
Correspondence from Marc Cittone re: Proposed Eagles' Nest Development
Correspondence supportive of the project's density but suggesting improvements to bicycle facilities and a reduction in the parking ratio.
Correspondence from Mark Finnis re: Invictus Development
Resident correspondence arguing that 6 storeys is too high for the site and expressing disappointment that rental suites were removed from the plan.
Correspondence from Jane Devonshire re: Eagles Nest Development
Correspondence in support of the project, praising its density, active transportation incentives, and Step Code 3 construction standards.
Correspondence from Edith Ritzer re: Eagle nest development
A short message of support for the Eagles Nest development from a View Royal resident.
Correspondence from Edmond Duggan re: Support for Eagle's Nest Development
Correspondence supporting the project as an asset for tax revenue and for its proximity to transit and the Galloping Goose Trail.
Correspondence from Doug Foord re: Council Meeting and Eagles Nest
Correspondence from the developer, Invictus Commercial Investment Corp, arguing the project's consistency with the OCP and supporting the use of technology for an electronic public hearing.
TOWN OF VIEW ROYAL BYLAW NO. 1050
A bylaw to create the CD-24 (Burnside Helmcken Residential) Zone and rezone the properties at 3, 5, 9 Helmcken Road and 1449 Burnside Road West.
Subdivision Plan and Block D Site Plan / Elevations
Architectural drawings by Java Designs for Block D of the TLC Subdivision, including site plans, floor plans, and elevation details.
Block E Site Plan / Floor Plans / Elevations
Architectural drawings for Block E of the development, providing technical specifications for units E11 and E10.
Block F Site Plan / Floor Plans / Elevations
Architectural plans for Block F, illustrating site integration, foundation layouts, and exterior finishes for units F14, F13, and F12.
Block G Site Plan / Floor Plans / Elevations
Technical drawings for Block G, including units G15, G16, and G17 with detailed floor area and garage area calculations.
Block H Site Plan / Floor Plans / Elevations
Site and floor plans for Block H (units H18 and H19), detailing living spaces and garage dimensions.
Block I Site Plan / Floor Plans / Elevations
Architectural package for Block I (units I20 and I21), including building heights and exposing building face data.
Block J Site Plan / Floor Plans / Elevations
Development plans for Block J, showcasing the layout for units J22, J23, and J24.
Block K Site Plan / Floor Plans / Elevations
Final architectural block package for Block K, detailing units K25 and K26.
Site Section Drawings
Cross-sectional drawings (S1) showing the relative elevations and finished grades of building blocks A through K.
Landscape Plan
A detailed landscape design (L-01) by KMC Landscapes showing proposed tree planting, shrubs, and playground areas.
Civil Fencing Plan
Engineering drawing (Figure 1-2) by Associated Engineering illustrating the location of various fencing types, including 5' high cedar and black vinyl chainlink.
Civil Grading Plan
Civil engineering drawing (C-301) detailing proposed site grading, catch basins, and road elevations for Phase 1.
Color Sample Board
A visual guide to the four proposed exterior color schemes (Schemes 1-4) for the different building blocks using Benjamin Moore colors.
Exterior Materials and Lighting
Technical specifications for siding, roofing, and outdoor lighting fixtures to be used in the development.
Roadway Lighting Plans
Electrical and lighting distribution plans for the subdivision's internal roads by Primary Engineering and Construction.
Subject Property Map and Renderings
A location map and high-quality 3D architectural renderings of the proposed townhouse blocks.
Stormwater Management Plan (SWMP)
A technical report by Associated Engineering describing the civil site servicing and strategy for managing stormwater for the residential development.
SWMP Appendix A - Design Calculations
Technical calculations and drainage system design sheets supporting the Stormwater Management Plan.
Runoff Coefficient and Imperviousness Analysis
Data tables and orthophoto maps analyzing site runoff factors and land surface types for both pre-development and post-development conditions.
Geotechnical Memo - Ryzuk Geotechnical
A project memo confirming regular site monitoring and geotechnical oversight for the Phase 1 townhomes development.
Development Permit Area Guidelines - Review
A planning department review of the project's adherence to Mixed Residential DPA guidelines, including design character, landscaping, and safety.
Plan check for 1950 West Park Lane - Zoning Bylaw
A technical zoning review comparing the proposal for 26 units in Phases 1 & 2 against the CD-23 (Thetis Lake) Zone requirements.