2022 07 19 Council agenda - Agenda - Pdf
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JUNE 21, 2022
Minutes from the regular council meeting on June 21, 2022, recording decisions on several staff reports, bylaws, and correspondence.
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, JUNE 28, 2022
Minutes from the special council meeting on June 28, 2022, primarily focused on the Annual Report and the disposition of park land.
DEVELOPMENT VARIANCE PERMIT NO. 2022/02 – 280 ISLAND HIGHWAY
A staff report recommending approval of a development variance permit to address a conflict between bicycle parking requirements and storage locker installations.
Attachment 1. Property Location Map - 280 Island Highway
Map illustrating the location of the subject property at 280 Island Highway.
Attachment 2. Letter from Applicant – Alan Lowe Architect, February 18, 2022
A letter from the project architect detailing the rationale for the variance request, including data from site inspections regarding vehicle lengths and parkade functionality.
Attachment 3. Ground Floor Plan – Alan Lowe Architect
Architectural ground floor plan drawing for the development at 280 Island Highway, detailing unit types and common areas.
Underground Parking Plan - 280 Island Highway (Attachment 4)
An architectural drawing (A2.0) detailing the underground parking layout for the residential development at 280 Island Highway.
Development Variance Permit Application – 280 Island Highway - Letter from Atrium Pacific Properties Inc. (Attachment 5)
A letter from the strata management department supporting the conversion of courtyard space to secure bicycle storage.
Presentation: DEVELOPMENT VARIANCE PERMIT 2022/02 - 280 ISLAND HIGHWAY
A slide deck summarizing the requested variances for bicycle parking and maneuvering aisle width at 280 Island Highway.
TOWN OF VIEW ROYAL COUNCIL REPORT: DEVELOPMENT PERMIT 2021/18 - 2000 WEST PARK LANE (WEST PARK ONE)
A staff report recommending approval for Phase 4 of the 'West Park at Thetis' development, including several variances for retaining walls and setbacks.
Subject Property Map - 2000 West Park Lane (Attachment 1)
A detailed cadastral map showing the subject property at 2000 West Park Lane and surrounding infrastructure.
Attachment 2 - Air Photo
An aerial photograph highlighting the Phase 4 development site boundary and its proximity to the Trans-Canada Highway.
Attachment 3 - Letter from dHKarchitects regarding West Park One Residences
A letter from the project architects outlining the design rationale, sustainability targets, and the necessity of minor variances.
West Park One - Project Information (A001)
Project data sheet providing a summary of building specifications, zoning compliance, parking requirements, and unit counts for the West Park One development.
West Park One - Project Information (A002)
Technical calculation sheet determining the average grade of the building site for height measurement purposes.
West Park One - Architectural Site Plan (A101)
Site plan showing the footprint of the proposed building, including property line setbacks, ramp access to the parkade, and landscaping locations.
West Park One - Plan P1 Upper Level (A102)
Floor plan for the upper parkade level showing parking stall layouts and a dedicated bicycle storage room.
West Park One - Plan P2 Lower Parking Level (A103)
Floor plan for the lower parkade level including additional parking stalls and resident storage lockers.
West Park One - Plan L1 Main Floor (A201)
Detailed floor plan for the main residential level, labeling suite numbers 101 through 112 and their respective types.
West Park One - Plan L2 (A202)
Detailed floor plan for the second residential level of the development.
West Park One - Plan L3 & L4 (A203)
Detailed floor plan for residential levels three and four of the building.
West Park One - Roof Plan (A204)
Roof layout plan detailing drainage slopes, overflow drains, and mechanical unit positioning.
West Park One - Exterior Elevations (A301)
Architectural drawings showing the West (Street) and East (Rear) elevations with building material and colour specifications.
West Park One - Exterior Elevations (A302)
Architectural drawings showing the North and South side elevations of the building.
West Park One - Perspectives (A303)
Rendered perspective views of the completed project from the street and from the rear playground area.
West Park One - Building Sections (A401)
Technical cross-sections through the building showing structural assemblies for the roof, exterior walls, and floors.
West Park One - Building Sections (A402)
Additional building sections detailing the internal vertical structure and relation to site grading.
West Park One - Unit Plans (A601)
Detailed floor plans for specific suite types (A through F), showing internal layouts and square meterage.
West Park 1 | Landscape Concept Plan
Comprehensive landscape plan (Attachment 5) detailing proposed vegetation, tree species, and terraced planting areas.
LIMONA CONSTRUCTION - WEST PARK @ THETIS PHASES 4-6 COVER PAGE
Cover sheet for the civil engineering drawing set (Attachment 6) for phases 4 through 6 of the West Park development.
LIMONA CONSTRUCTION - CIVIL LEGEND (2253-00-C-002)
Reference sheet detailing standard symbols and linetypes used throughout the civil engineering plans.
LIMONA CONSTRUCTION - CIVIL GENERAL NOTES (2253-00-C-003)
Technical construction specifications and regulatory notes for civil works including roads, sewers, and water services.
LIMONA CONSTRUCTION - CIVIL SITE PLAN (2253-00-C-101)
Civil site plan showing the layout of municipal utilities, hydrants, and road geometry for phases 4 through 6.
LIMONA CONSTRUCTION - CIVIL SERVICING PLAN AND PROFILE (2253-00-C-201)
Engineering profile view showing depths and slopes for the proposed sewer, storm, and water utilities.
LIMONA CONSTRUCTION - CIVIL GRADING PLAN (2253-00-C-301)
Site grading plan establishing finished ground levels, pad elevations, and retaining wall heights.
LIMONA CONSTRUCTION - CIVIL DETAILS (2253-00-C-501)
Civil construction details for typical road cross-sections, trenches, and cul-de-sac geometry.
Minutes of the Council meeting held June 21, 2022
Official record of the proceedings and decisions made during the regular Council meeting on June 21, 2022.
Minutes of the Special Council meeting held June 28, 2022
Official record of the proceedings and decisions made during the special Council meeting on June 28, 2022.
Proposed Development of 1950 West Park Lane (Phases 3 – 6) - Letter from J. Marr
Letter from the CRD regarding fire flow and wastewater capacity for the proposed development at 1950 West Park Lane.
RE: PROPOSED DEVELOPMENT OF LOT A, SECTIONS 97 & 98, ESQUIMALT DISTRICT, PLAN EPP92346 (1950 WEST PARK LANE)
Letter from CRD Integrated Water Services outlining water supply, fire flow, and backflow prevention requirements for the development at 1950 West Park Lane.
COUNCIL REPORT: 2022 UBCM EXTREME HEAT MAPPING, ASSESSMENT AND PLANNING
Report recommending Council approval to apply for a $30,000 grant from the Union of British Columbia Municipalities (UBCM) for extreme heat mapping and risk assessment.
Extreme Heat Risk Mapping, Assessment, and Planning 2022 Application Form
The completed application form for the Community Emergency Preparedness Fund grant to support extreme heat risk assessment.
Extreme Heat Risk Mapping, Assessment, and Planning 2022 Program & Application Guide
Official program guide detailing the purpose, eligibility, and requirements of the Extreme Heat Risk Mapping, Assessment, and Planning funding stream.
COUNCIL REPORT: FINANCIAL PLANNING PROCESS AND CALENDAR
Staff report seeking Council approval for the 2023-2027 Financial Planning Calendar, which includes timelines for public input and budget adoption.
Financial Planning Process Flow Chart
Visual representation of the municipal financial planning cycle, from initial preparation to final tax rate adoption.
PROPOSED 2023-2027 Financial Planning Calendar
Detailed schedule for the 2023-2027 financial planning process, listing key milestones, responsible parties, and target dates.
Short Term Regulation Amendment Bylaw No. 1105 – Short Term Rentals Staff Report
A staff report introducing a new bylaw to regulate short-term rentals and ensure residential units remain available for long-term tenure.
TOWN OF VIEW ROYAL BYLAW NO. 1105 - A BYLAW TO AMEND ZONING BYLAW No. 900, 2014 REGARDING SHORT-TERM RENTALS
Proposed bylaw amendments to the Zoning Bylaw regarding the definitions of dwelling units, home occupations, and the prohibition of certain vacation rentals.
Short Term Rental Amendment Bylaw Presentation
Presentation slides regarding the regulation of short-term rentals, outlining the process for adopting Bylaw No. 1105.
ANNUAL REPORT FOR YEAR ENDED DECEMBER 31, 2021 STAFF REPORT
A staff report recommending the formal adoption of the Town's 2021 Annual Report following public review.
TOWN OF VIEW ROYAL ANNUAL REPORT Year Ended December 31, 2021
The town's comprehensive annual report for 2021, including the community profile, summary of services, and mayoral message.
Attachment 7: Development Permit Area Guidelines - Review (Application 3060-20-2021/18)
A detailed technical review assessing the proposed 2000 West Park Lane development against the Mixed Residential DPA guidelines.
Presentation: Form and Character Development Permit - 2000 West Park Lane
Visual presentation outlining the proposal for a five-storey condominium building, phase 4 of the 'West Park at Thetis' development.
Letter dated December 14, 2020 from J. Marr, CRD, Re: Development Permit - 2000 West Park Lane
Correspondence from the Capital Regional District (CRD) Integrated Water Services regarding water supply and fire flow requirements for the project.
Letter dated May 1, 2020 from S. Irg, CRD, Re: Development Permit - 2000 West Park Lane
Correspondence from CRD Integrated Water Services providing information on the development referral for phases 3-6.
Financial Information and Statement of Financial Information Approval
Financial highlights for the 2021 fiscal year and official approval of the Statement of Financial Information by the Mayor and Director of Finance.
Management's Responsibility for Financial Reporting
A formal acknowledgement from the Chief Administrative Officer and Director of Finance regarding their responsibility for the integrity and objectivity of the consolidated financial statements.
Independent Auditor's Report
An independent audit report from MNP LLP providing an unmodified opinion on the Town's consolidated financial statements for the year ended December 31, 2021.
Report dated July 14, 2022 from the Director of Finance re: Financial Planning Process and Calendar
Staff report seeking approval for the proposed 2023-2027 Financial Planning Calendar.
Report dated July 13, 2022 from the Community Planner re: Short Term Regulation Amendment Bylaw No. 1105 - Short Term Rentals
Staff report presenting a bylaw amendment regarding the regulation of short term rentals within the town.
Schedule 1 - Consolidated Schedule of Segment Disclosure by Service (2021)
A financial table breaking down 2021 revenues and expenses across various municipal departments including General Government, Protective Services, and Transportation.
Schedule 2 - Consolidated Schedule of Segment Disclosure by Service (2020)
A financial table providing comparative 2020 revenue and expense data for municipal segments.
Schedule 3 - Consolidated Schedule of Tangible Capital Assets
An accounting schedule detailing the costs, additions, disposals, and amortization of the town's physical assets such as land, buildings, and engineering structures.
Schedule of Payments Made for the Provision of Goods and Services
A list of payments made to suppliers exceeding $25,000 during 2021, including consolidated totals for smaller payments.
Statement of Remuneration and Expenses
A report detailing the 2021 remuneration and expense reimbursements for elected officials and employees with remuneration exceeding $75,000.
Statement of Guarantee and Indemnity Agreements
A statement confirming that the Town did not provide any guarantees or indemnities under specific regulations in 2021.
Statement of Severance Agreements
A statement confirming that no severance agreements were made with non-unionized employees during the 2021 fiscal year.
Statement of Permissive Tax Exemptions
A listing of organizations and properties that received municipal property tax exemptions in 2021.
Statement of Development Cost Charges (DCCs)
A financial statement showing the balance, transfers, and interest earned for various development cost charge categories as of December 31, 2021.
Town of View Royal Statistical Information (Unaudited)
An appendix from the Annual Report providing 2017-2021 statistical data on taxable assessments, property tax rates, and principal corporate taxpayers.
RE: Draft Gateway & Triangle Lands Vision and Action Plan
A letter from the City of Colwood seeking input on the draft planning vision for the Gateway and Triangle Lands area.
Letter from Mayor Haynes, District of Saanich, Re: Crossing Guard Services
Correspondence regarding the termination of crossing guard services at School District No. 61 and a request for the district to operate a new program.
Re: Support for Island Rail Corridor
A letter of support from the Village of Alert Bay for lobbying efforts to preserve the Island Rail Corridor.
Amendments to Parks and Public Places Bylaw No. 986
A report from the Bylaw Enforcement Officer recommending amendments to the Parks Bylaw to regulate homeless encampments and overnight sheltering.
TOWN OF VIEW ROYAL BYLAW NO. 1095
A bylaw to amend Parks and Public Places Bylaw No. 986, 2018, to include definitions and regulations for overnight sheltering in parks.
TOWN OF VIEW ROYAL BYLAW NO. 1094
A bylaw to amend the Municipal Ticket Information Bylaw No. 643, 2007, updating the fine schedule for parks and public places offences.
TOWN OF VIEW ROYAL BYLAW NO. 1095 (Duplicate Pages 1-3)
A duplicate instance of the first three pages of Bylaw No. 1095 included in the package.
Parks and Public Places Bylaw No. 986, 2018, Amendment Bylaw No. 1095, 2022
A concluding fragment of an amendment bylaw detailing procedures for the handling and eventual forfeiture of surplus funds from auctions.
BYLAW NO. 1094 - A BYLAW TO AMEND MUNICIPAL TICKET INFORMATION BYLAW NO. 643, 2007
An amendment to the Municipal Ticket Information Bylaw to update Schedule 3 regarding park-related offences.
SCHEDULE 3 - PARKS AND PUBLIC PLACES BYLAW NO. 986, 2018
An itemized list of park-related offences and their corresponding fine amounts, ranging from $50 to $250.
BYLAW NO. 1104 - A BYLAW TO AMEND THE ZONING BYLAW WITH RESPECT TO AMENDING THE ZONING OF THE PROPERTY LOCATED AT 110 HIGH STREET
A bylaw to rezone the property at 110 High Street to R-2: Duplex Residential.
Schedule 1 - Subject Property Map 110 High Street
A map illustrating the boundaries of the subject property at 110 High Street for the purpose of the zoning amendment.
BYLAW NO. 1103 - A BYLAW TO AMEND BUILDING BYLAW NO. 786, 2010
An amendment to the Building Bylaw introducing energy conservation and GHG emission reduction requirements through the BC Energy Step Code.
BYLAW NO. 1093 - A BYLAW TO AMEND THE ZONING BYLAW WITH RESPECT TO AMENDING THE CD-12: COMPREHENSIVE DEVELOPMENT (ERSKINE LANE) ZONE
An amendment to the zoning regulations for the Erskine Lane comprehensive development zone, establishing rules for density, setbacks, and building size.
Letter dated July 13, 2022 from J. Collinson, City of Colwood, Re: Draft Gateway and Triangle Lands Vision and Action Plan
Correspondence from the City of Colwood regarding the Draft Gateway and Triangle Lands Vision and Action Plan for Council consideration.
Letter dated July 6, 2022 from Mayor Haynes, District of Saanich, Re: Crossing Guard Services
Correspondence from the District of Saanich regarding the provision of crossing guard services.
Remaining Agenda Package Documents
The concluding portion of the agenda package containing supplementary documents not specifically detailed in the screenshots.