2023 10 17 Council Agenda - Agenda - Pdf
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, OCTOBER 3, 2023
Official record of the proceedings from the October 3, 2023, View Royal Council meeting, including resolutions and public attendance details.
PETITION & DELEGATION REQUEST FORM - Kevin Lorette
A formal request from Kevin Lorette of the Capital Regional District (CRD) to appear as a delegation regarding housing bylaw amendments.
Capital Regional District Presentation: Future Housing Priorities & Partnerships
A slide deck overview of the CRD's intent to increase borrowing authority to support affordable housing through land assembly and partnerships.
PETITION & DELEGATION REQUEST FORM - Niki Ottosen
A delegation request form from Niki Ottosen regarding The Backpack Project, seeking support for a donation box at the municipal hall.
STAFF REPORT: REQUEST TO AMEND COVENANT FOR ERSKINE LANE / WATKISS WAY ROUNDABOUT – FURTHER INFORMATION
A staff report recommending the modification of a covenant to allow for a signalized intersection instead of a roundabout to reduce property impacts and tree removal.
Attachment 1: TOWN OF VIEW ROYAL PLANNING, DEVELOPMENT AND ENGAGEMENT REPORT
An earlier report provided as an attachment regarding the amendment of the covenant for the Erskine Lane / Watkiss Way roundabout.
Report to Committee of the Whole Re: Request to Amend Covenant for Erskine Lane / Watkiss Way Roundabout
A staff report evaluating the feasibility of a roundabout versus a signalized intersection at Erskine Lane and Watkiss Way for a 336-unit rental development.
Land Title Act Form C - Covenant CA8718173
The original legal covenant registered in 2021 securing community amenity contributions for the development at 9 Erskine Lane.
Land Title Act Form Declaration - Appointment of Trustees
A legal declaration regarding the death of the original trustee and the appointment of Darlene Evelyn Grigull and John Willy Adams as new trustees.
Trust Document Extract - Appointment of Trustees
An extract from the trust document detailing the appointment procedures and list of beneficiaries.
Land Title Act Form Declaration - Change of Trustee Application
A secondary legal declaration confirming the application for a change of trustee has been filed under document CA8746669.
Land Title Act Form 17 - Charge, Notation or Filing
An application form to update the Land Title office regarding the change of trustee due to the death of Beverley Adams.
Certificate of Death - Beverley Iris Adams
Official death certificate used as supporting documentation for legal property and trust transfers.
Land Title Act Form A - Freehold Transfer
A transfer document moving the property title into the Beverley Adams Alter Ego Trust.
Trust Settlement - Beverley Adams Alter Ego Trust
Legal document establishing the terms, purpose, and powers of the Beverley Adams Alter Ego Trust.
Trust Document Excerpt - Covenant CA8718173
A single page from a larger trust document or covenant agreement outlining trustee powers and beneficiary interests.
RE: Amendment to Covenant CA8718173 – Development Agreement
A letter from WestUrban Developments requesting to amend a development covenant to replace a required roundabout with a signalized intersection.
MEMORANDUM - Watkiss Way and Erskine Lane Roundabout
A technical memorandum from WATT Consulting Group analyzing design iterations, constraints, and alternatives for the proposed roundabout at Watkiss Way and Erskine Lane.
Geotechnical Assessment - Proposed Multi-Family Development - 9 Erskine Lane
A geotechnical report and engineering plan assessing existing retaining wall modifications required for the proposed roundabout construction.
9 ERSKINE LANE Traffic Impact Assessment
A traffic impact study evaluating the long-term operational effects of a proposed 336-unit residential development on the local road network.
9 Erskine Lane Traffic Impact Assessment
A technical report assessing the traffic impacts of a proposed 336-unit residential development at 9 Erskine Lane, including trip generation forecasts and intersection performance analysis.
9 Erskine Lane Traffic Impact Assessment - Sections 6.5.2 to 9.0
A portion of a traffic impact assessment report evaluating intersection performance and levels of service for the year 2033 post-development.
APPENDIX A – SITE PLAN
Architectural site plans and detailed project data for Lot A and Lot B of the development project.
APPENDIX B – SYNCHRO BACKGROUND
Technical background information describing the Synchro modelling software and the criteria used for grading levels of service (LOS).
APPENDIX C – SYNCHRO REPORTS
A collection of computer-generated SimTraffic performance and queuing reports for various 2033 traffic scenarios.
2033 Background PM SimTraffic Report - Queuing and Blocking Report
Traffic simulation report analyzing queuing and blocking for the year 2033 background scenario during the afternoon peak.
2033 Full Build Out PM Extg+Growth+9+CD SimTraffic Report - Performance Report
SimTraffic performance report evaluating delay and travel times for the 2033 full build-out scenario.
2033 Full Build Out PM Extg+Growth+9+CD SimTraffic Report - Queuing and Blocking Report
Queuing and blocking data for the 2033 full build-out scenario at specific site access points on Erskine Lane.
2033 Full Build Out PM Extg+Growth+9+CD SimTraffic Report - SimTraffic Performance Report
Comprehensive performance analysis of major intersections including Helmcken Rd and Watkiss Way for the 2033 full build-out scenario.
2033 Full Build Out PM Extg+Growth+9+CD SimTraffic Report - Queuing and Blocking Report
Detailed queuing analysis for the 2033 full build-out scenario covering multiple intersections and the Erskine Lane roundabout.
Existing AM and 9 Erskine - 2023 SimTraffic Report - SimTraffic Performance Report
Performance report for existing morning conditions plus proposed development at 9 Erskine Lane.
Existing AM and 9 Erskine - 2023 SimTraffic Report - Queuing and Blocking Report
Queuing analysis for existing morning conditions with the 9 Erskine Lane development.
Existing PM and 9 Erskine - 2023 SimTraffic Report - SimTraffic Performance Report
Performance report for existing afternoon conditions with the 9 Erskine Lane development.
Existing PM and 9 Erskine - 2023 SimTraffic Report - Queuing and Blocking Report
Queuing analysis for existing afternoon conditions with the 9 Erskine Lane development.
Existing AM - 2023 SimTraffic Report - SimTraffic Performance Report
SimTraffic performance analysis for 2023 existing morning traffic conditions.
Existing AM - 2023 SimTraffic Report - Queuing and Blocking Report
Queuing and blocking analysis for 2023 existing morning traffic conditions across the network.
Existing AM and 9 Erskine - 2023 SimTraffic Report - SimTraffic Performance Report
Performance report for existing morning traffic plus the 9 Erskine development, using data from a different simulation run.
Existing AM and 9 Erskine - 2023 SimTraffic Report - Queuing and Blocking Report
Queuing and blocking data for existing morning traffic with the 9 Erskine development.
Existing PM and 9 Erskine - 2023 SimTraffic Report - SimTraffic Performance Report
Performance report for existing afternoon traffic plus the 9 Erskine development scenario.
Existing PM and 9 Erskine - 2023 SimTraffic Report - Queuing and Blocking Report
Queuing analysis for existing afternoon traffic with the 9 Erskine development scenario.
Existing PM - 2023 SimTraffic Report - SimTraffic Performance Report
Performance analysis of 2023 existing afternoon peak traffic conditions.
Queuing and Blocking Report - Existing PM 2023
A traffic simulation report (SimTraffic) analyzing queuing and blocking data for intersections along Watkiss Way.
Signalized Intersection Lane Design - Watkiss Way / Erskine Lane
Engineering diagrams and lane design plans for a proposed signalized intersection at the Watkiss Way and Erskine Lane junction.
MEMORANDUM: TIA Addendum No. 1 – Helmcken Rd. / Watkiss Way Intersection
A technical memorandum from WATT Consulting Group providing an addendum to the Traffic Impact Assessment for the Helmcken Road and Watkiss Way intersection.
Open House Summary - Intersection Improvement Options at Erskine Lane and Watkiss Way
A summary report of a public open house regarding intersection improvements, including public feedback forms and sign-in sheets.
Council Report: Development Variance Permit 2023-07 – 25 Chancellor Avenue
A staff report recommending approval of variances for an accessory building length and separation distance at 25 Chancellor Avenue.
Attachment A: Planning, Development and Engagement Report – 25 Chancellor Avenue
A background report to the Committee of the Whole introducing the development variance permit application for a new accessory building.
Report to Committee of the Whole Re: DVP 2023/07 – 25 Chancellor Avenue (Conclusion)
The conclusion section of a staff report regarding a development variance permit for 25 Chancellor Avenue, recommending approval.
Correspondence: Variance for garage length at 25 Chancellor Avenue
A letter from resident Brian Westwood requesting a variance to build a new garage using an existing footprint that exceeds allowed length.
Attachment 2: Site Plan (25 Chancellor Avenue)
An annotated aerial photo showing the property lines and proposed garage dimensions at 25 Chancellor Avenue.
Garage Dimensions Drawing - 25 Chancellor Avenue
Hand-drawn technical diagram showing the specific length, width, and height dimensions for the proposed garage.
Attachment 3: Building Concept
Detailed building concept sketches for the proposed garage at 25 Chancellor Avenue, including material specifications.
Presentation: DEVELOPMENT VARIANCE PERMIT 2023-07 - 25 Chancellor Avenue
Council presentation slides summarizing the variance requests for the accessory building length and separation distance at 25 Chancellor Avenue.
COUNCIL REPORT: DEVELOPMENT PERMIT 2022/10 – 10 ERSKINE LANE
A staff report from the Senior Planner recommending approval of a development permit for a 43-unit multi-unit residential building.
PLANNING, DEVELOPMENT AND ENGAGEMENT REPORT: DEVELOPMENT PERMIT 2022/10 – 10 ERSKINE LANE (May 4, 2023)
A previous staff report providing background context and technical details for the 10 Erskine Lane development project.
Attachment 1. Location Map (10 Erskine Lane)
A site location map showing the subject property at 10 Erskine Lane and its proximity to the Victoria General Hospital and Galloping Goose Trail.
Attachment 2: Development Permit application for 10 Erskine Road (Wiser Projects Letter)
A letter from Wiser Projects providing a project summary and rationale for the 43-unit development at 10 Erskine Lane on behalf of Parsi Development.
Attachment 2: Development Permit Rationale and DPA Guidelines Summary - 10 Erskine Lane
A submission document from Wiser Projects providing the design rationale and a detailed compliance table for a proposed 43-unit apartment building against Mixed Residential Development Permit Area guidelines.
Attachment 3: Site Survey of No. 10 Erskine Lane - Drawing A100
A professional site survey plan for 10 Erskine Lane showing existing topography, property lines, and connection to the Galloping Goose Trail.
Attachment 3: Project Data and Architectural Floor Plans - 8 + 10 Erskine Lane
A set of architectural drawings and technical project data including zoning calculations, site plan, and floor plans for a 5-storey residential development.
Attachment 3: Architectural Drawings for 8+10 Erskine Lane
Architectural set for a multi-family residential building including roof plans, elevations, sections, and unit types.
Attachment 4: Landscape Concept Plan for 10 Erskine Lane
Detailed landscape design plan including a suggested plant list, pedestrian pathways, and amenity areas.
Attachment 5: Construction Impact Assessment & Tree Management Plan
Arborist report evaluating the impact of proposed construction on existing trees and detailing preservation or removal requirements.
Attachment 5 - Appendix A: Tree Management Plan (T1)
Map and technical notes identifying tree protection zones and barrier locations on the project site.
Attachment 5 - Appendix B: Hard Surface Above Tree Roots Detail
Technical detail for installing permeable paved surfaces over root systems to avoid structural soil compaction and root loss.
APPENDIX C - PHOTOGRAPHS (Construction Impact Assessment and Tree Management Plan for 10 Erskine Lane)
Photographic documentation of tree species and site features at 10 Erskine Lane, supporting a tree management plan for Parsi Development Ltd.
Attachment 6 - Preliminary Engineering Plan
A technical drawing detailing the preliminary engineering for the development at 10 Erskine Lane, including site profiles and utility locations.
Attachment 7 - DEVELOPMENT PERMIT AREA GUIDELINES -REVIEW
A detailed evaluation of the 10 Erskine Lane project proposal against the Mixed Residential Development Permit Area design guidelines.
Attachment 2 - RE: Updates to Development Permit application for 10 Erskine Road
A letter from Wiser Projects regarding revisions and updates to the development permit application for 10 Erskine Lane to address staff and Council feedback.
Appendix A: Policy Analysis
A table summarizing how the 10 Erskine Lane project aligns with various Official Community Plan (OCP) policies regarding land use, housing, and transportation.
Attachment 2 - Form and Character - Mixed Residential Development Permit Area (Table 3: DPA Analysis)
A detailed analysis evaluating a proposed 43-unit residential development against Official Community Plan (OCP) design guidelines for mixed residential areas.
Attachment 3: Architectural Rendering - Perspective View
An architectural 3D rendering showing the perspective view of the proposed multi-unit residential building at 10 Erskine Lane.
Attachment 3: Architectural Rendering - Overhead View
An architectural 3D rendering providing an overhead view of the proposed development at 10 Erskine Lane, highlighting the parking area and building footprint.
Attachment 3: Architectural Rendering - Rear Perspective View
An architectural 3D rendering showing the rear elevation and site entry for the proposed building at 10 Erskine Lane.
Attachment 3: Architectural Rendering - Side Elevation View
An architectural 3D rendering showing the side elevation of the 10 Erskine Lane development adjacent to existing greenery.
Attachment 4: Site Survey - 10 Erskine Lane
A technical site survey plan prepared by BC Land Surveyors for the property located at 10 Erskine Lane.
Attachment 4: Project Data - 10 Erskine Lane
A detailed technical sheet outlining project statistics, zoning compliance, and density for the 10 Erskine Lane development.
Attachment 4: Site Plan - Drawing A102
The architectural site plan showing the building footprint, setbacks, and parking layout for 10 Erskine Lane.
Attachment 4: Architectural Drawings - 8-10 Erskine Lane
A comprehensive set of architectural plans for a multi-story residential development at 8-10 Erskine Lane, including basement through roof plans, elevations, and unit types.
Attachment 5: Sound Travel and Lighting Plans - 8-10 Erskine Lane
Technical drawings assessing highway noise impact and exterior lighting layout for the 8-10 Erskine Lane project.
Attachment 6: Landscape Concept Plan and Viewing Deck Details - 10 Erskine Lane
Landscape architecture plans and structural details for a viewing deck at the 10 Erskine Lane development site.
Attachment 7: Construction Impact Assessment & Tree Management Plan - 10 Erskine Lane
Arborist report evaluating the impact of proposed construction on existing tree resources and detailing necessary removals and protections.
Construction Impact Assessment and Tree Management Plan for 10 Erskine Lane
An arborist report detailing mitigation strategies for protected trees during construction at 10 Erskine Lane, including barrier specifications and arborist supervision requirements.
APPENDIX A - TREE MANAGEMENT PLAN (T1)
A detailed site map and legend identifying trees to be retained, removed, or protected under the tree management plan for the 10 Erskine Lane project.
APPENDIX B – HARD SURFACE ABOVE TREE ROOTS DETAIL
A technical detail specification for constructing paved surfaces over tree roots to ensure root health and structural stability.
APPENDIX C - PHOTOGRAPHS
Site photographs documenting existing vegetation at 10 Erskine Lane, including a Grand fir and the onsite Leylandii hedge.
APPENDIX C – LANDSCAPE CONCEPT PLAN AND VIEWING PLATFORM DETIAL (TYPICAL SECTION)
Visual plans and structural sections for the landscape concept and viewing deck proposed for the 10 Erskine Lane development.
ATTACHMENTS: Report to Council Re: Request To Amend Covenant For Erskine Lane / Watkiss Way Roundabout – Further Information
A list of seven attachments supporting the staff report for Development Permit 2022/10 at 10 Erskine Lane.
DEVELOPMENT PERMIT 2022-10 10 Erskine Lane (Presentation)
A presentation summarizing the application to construct a 43-unit residential building, including architectural renderings, zoning compliance, and sound impact data.
BC ACTIVE TRANSPORTATION INFRASTRUCTURE GRANT PROGRAM COUNCIL REPORT
A report from the Director of Engineering recommending that the Town apply for a provincial grant to fund Island Highway upgrades between Hart Road and Wilfert Road.
Report to Council Re: BC Active Transportation Infrastructure Grant Program
Staff report recommending that the Town apply for a provincial grant to fund the Island Highway Upgrades project between Hart Road and Wilfert Road.
Project Summary C-066: Island Hwy upgrades – Hart Road to Wilfert Road
A technical and financial project summary for the Island Highway upgrades, detailing the scope, budget, and funding source.
CAPITAL WEST ACCESSIBILITY ADVISORY COMMITTEE – TERMS OF REFERENCE, PROGRESS UPDATE & NEXT STEPS
Report providing the Terms of Reference for a joint intermunicipal accessibility advisory committee and outlining the progress made to date on the Town's accessibility plan.
Attachment "A" - CAPITAL WEST ACCESSIBILITY ADVISORY COMMITTEE TERMS OF REFERENCE
Operational guidelines for the Capital West Accessibility Advisory Committee, including its mandate, membership rules, and meeting protocols.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting - Wednesday, September 13th, 2023
Minutes detailing the proceedings of the WSPR board meeting, covering financial updates, fitness center improvements, and a proposal for new pickleball courts.
CONSENT FOR BYLAW NO. 4551 – LAND ASSEMBLY, HOUSING AND LAND BANKING SERVICE ESTABLISHMENT BYLAW NO. 1, 2010, AMENDMENT BYLAW NO. 2, 2023
Formal request from the Capital Regional District (CRD) seeking View Royal's consent to increase the maximum requisition capacity for housing services.
CAPITAL REGIONAL DISTRICT BYLAW NO. 4551
Legislation to amend the land assembly and housing service establishment bylaw to increase the maximum requisition to support affordable housing initiatives.
REPORT TO HOSPITALS AND HOUSING COMMITTEE - Future Housing Partnerships Alternative Approval Process and Bylaw Amendments
A staff report proposing amendments to increase the allowable annual maximum requisition and authorize $85 million in borrowing for housing partnerships.
APPENDIX A - CAPITAL REGIONAL DISTRICT BYLAW NO. 3712
An unofficial consolidation of the bylaw converting the authority for land assembly, housing, and land banking to an establishing bylaw.
APPENDIX B - REPORT TO HOSPITALS AND HOUSING COMMITTEE - Capital Regional District Land Banking and Housing Land Acquisition Financing
A previous staff report from March 1, 2023, outlining funding options and revenue implications for land acquisitions.
APPENDIX C - CAPITAL REGIONAL DISTRICT BYLAW NO. 4551
A draft bylaw to amend the maximum requisition amount for the Land Assembly, Housing and Land Banking Service.
APPENDIX D - CAPITAL REGIONAL DISTRICT BYLAW NO. 4552
A draft bylaw to authorize the borrowing of $85,000,000 for future housing partnerships.
APPENDIX E - Summary Homes for People
An action plan summary for meeting housing challenges in B.C. through various pillars like unlocking more homes and delivering affordable units.
REPORT TO CAPITAL REGIONAL DISTRICT BOARD - Consent on Behalf for Bylaw 4551 – Amendment to Increase Annual Requisition
A report seeking to obtain participating area approval via director consent instead of an alternative approval process.
Correspondence from Carmen LeBlanc and Doug Slater, FortisBC re: Renewable Natural Gas and emissions reduction
Correspondence from FortisBC requesting support for their Renewable Natural Gas filing and updating the Council on decarbonization progress.
District of Hope Office of the Mayor - Letter of Support for Proposed Renewable Natural Gas Program
A letter from Mayor Victor Smith supporting the permanence of RNG in new construction buildings.
Correspondence from Jen re: Parking
A resident's email expressing concern about parking congestion on Quincy Street due to hospital employees and new condo developments.
Correspondence from Ardys Baker re: Province's changes to housing legislation
Resident correspondence regarding the impacts of upcoming provincial housing policy on traffic and safety in quiet neighborhoods.
Correspondence from Linda Simon re: Increasing the fee for type 2 suite
Resident opposition to the plan to double the fee for Type 2 secondary suite permits.
Correspondence from Deb Thurlbeck re: fee increase of suites
Correspondence opposing the 100% increase in suite permit fees and suggesting expenditure trimming instead.
FW: Proposed Secondary Suite Permit Bylaw Amendments
Email correspondence from R. Steer expressing concerns over the proposed increase in secondary suite renewal fees and suggesting their elimination.
SECONDARY SUITE REQUIREMENTS - STAFF REPORT
A staff report recommending amendments to secondary suite regulations, specifically regarding owner-occupancy requirements and permit fee structures.
Attachment A: Secondary Suite Type 1 and Type 2 Permits (COMMITTEE OF THE WHOLE REPORT)
An analysis report from the Committee of the Whole detailing the definitions of Type 1 and Type 2 secondary suite permits and the rationale for fee changes.
Secondary Suite Requirements – Proposed Bylaw Amendments (Presentation)
A slide deck summarizing proposed bylaw changes for secondary suite requirements, permit deletions, and fee updates.
TOWN OF VIEW ROYAL BYLAW NO. 1124
A bylaw to amend Zoning Bylaw No. 900, 2014 by deleting specific sections related to secondary suite occupancy and permitting.
TOWN OF VIEW ROYAL BYLAW NO. 1125
A bylaw to amend the Secondary Suites Permit Bylaw No. 601, 2005, clarifying Type 2 permit definitions and posting requirements.
TOWN OF VIEW ROYAL BYLAW NO. 1126
A bylaw to amend the Municipal Ticket Information Bylaw No. 643, 2007 to include fines for failing to renew Type 2 secondary suite permits.
TOWN OF VIEW ROYAL BYLAW NO. 1127
A bylaw to amend the Fees and Charges Bylaw No. 958, 2016 to establish the new renewal fee for Type 2 secondary suite permits.
TOWN OF VIEW ROYAL BYLAW NO. 1123
A bylaw to amend business license fees specifically for cannabis retail stores within the Fees and Charges Bylaw.
New business next week council - Correspondence
Email correspondence from 'John' requesting that Council direct staff to write a letter to the CRD regarding the deployment of post-disaster potable water drop kits.